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Estates
Health and Safety
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About the job
Job summary
We welcome applications from every part of the community, and we dont discriminate against any gender identity. Were especially interested to hear from underrepresented groups in the DfT such as gender diverse, ethnic minority, LGBT+ and disabled candidates.
- Do you have excellent communication skills?
- Do you thrive in a fast-paced, changing environment?
- Do you enjoy working to tight deadlines?
If so, we would love to hear from you!
Job description
This is a demanding and varied position that would suit a highly motivated individual with a strong interest in facilities management.
The successful candidate will be involved in the day to day running of facilities in the VCA offices, working closely with the Estates, Health & Safety Manager to ensure the appropriateness, quality and safety of the work environment. The post holder will also provide administrative support to other work streams that sit within the wider team. This is a high-profile role which offers a good mix of desk based and practical activities along with regular staff and contractor interactions that would appeal to a proactive, dynamic and ambitious individual.
Excellent communication, planning, organisational and time management skills are essential as the successful individual will often be required to carry out instructions to specific deadlines.
Your main duties will include but will not be limited to:
- Provide proactive support in delivering a wide range of onsite facilities functions to deliver a high quality, efficient and safe work environment for all internal and external customers, contractors and visitors.
- Take responsibility for day-to-day buildings maintenance, providing practical support where appropriate and ensuring legislative compliance through pre planned maintenance systems, inspections and basic testing.
- Coordinating and overseeing estates service contracts and on site works, ensuring value for money is achieved.
- Organising the supply of stationary and other office consumables to meet demands.
- The ongoing maintenance and upkeep of the agencies pool car fleet and relevant documentation.
- Business support administration including data gathering and inputting.
- Mail management duties, data gathering and inputting.
- Reception and escorting duties.
- Any other reasonable duties as directed by the Estates and Health & Safety Manager.
- Produce Comms article for VCAs intranet page on Estate updates.
- Support Manager with any further supporting workload.
For further information, please see the attached Role Profile
Person specification
About You
We are looking for an individual with the below experience:
- A good level of computer literacy and experience of Microsoft Office applications and tailored systems including Excel, Word and PowerPoint.
- Excellent organisational and administrative skills.
- Ability to prioritise conflicting tasks whilst working to tight deadlines.
- Excellent communication skills with a good telephone manner.
- A good understanding of, and strong commitment to delivering high quality Customer Service.
- Must be flexible, open to change, keen to improve and to learn new skills.
- Full UK Driving License.
- Willingness to travel to VCAs UK sites, as and when needed, to provide Estate Support.
Additional Information
A minimum of 40% of your working time should be spent at your principal workplace.
Occasional travel across the UK to visit VCA sites to support the wider team.
Must complete in-house qualifications for First Aid and Fire Marshall.
Development opportunities
If you fit the person profile and are interested in a new challenge, VCA would love the opportunity to develop you to become a vital part of our team.
We could do this through:
- Colleague knowledge sharing.
- Access to a broad network of eLearning through the Civil Service.
- Opportunities to attend external training courses to develop knowledge if candidate can demonstrate the value created to the agency in doing so.
- Access to a range of external training courses and apprenticeships.
Licences
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
VCA offer a range of benefits when joining the agency. These are:
- Up to 30 days annual leave a year plus 8 bank holidays.
- A highly competitive pension scheme.
- We offer a range of flexible working practices, such as, home working, part-time working and compressed hours.
- Free onsite parking for all employees.
- Family friendly policies to support maternity, paternity, shared parental and adoption leave.
- Access to a range of Civil Service and Department for Transport network groups.
- Access to an Employee Assistance Program, supporting a range of well-being needs.
- Discounts on a range of products and service through our Edenred employee discount scheme.
- Death in Service lump sum payable to the nominated person of your choice.
- Free eye tests.
If you would like to read more about VCA and the benefits of working for us, visit our Careers Website!
Things you need to know
Selection process details
How to Apply
When considering applying please look at how your experience relates to the role, and within your CV and Personal Statement please provide detailed evidence of your experience of the following:
Your personal statement will be assessed based on your experience in relation to its applicability of this role. The experience indicators being assessed are:
- Experience of target driven front-line administration and working to tight deadline using excellent organisational skills.
- Experience of where you have demonstrated strong commitment to delivering high quality customer service.
- Experience of using a range of communication skills to interact with a range of stakeholders.
Your personal statement should be a maximum of 750 words and we recommend a minimum of 250 words for each of the bullet points above.
Sift and Interview
The sift is due to take place from 2nd October 2023.
Interviews are likely to be held from 16th October 2023.
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment will include:
- An Interview
This interview will be conducted face to face. Further details will be provided to you should you be selected for interview.
Youre encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.
The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
For further information on Success Profiles visit our Careers website.
Please note that VCA are unable to offer VISA sponsorship.
Reasonable Adjustments
As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.
Complete the Assistance required section in the Additional requirements page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if youre deaf, a Language Service Professional.
If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Document Accessibility
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
This job advert contains links to the DfT Careers website. Our website provides useful guidance and information that can support you during the application process. If you cannot access the information on our website for any reason, please email DRGComms@dft.gov.uk for assistance.
Further Information
For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website. You can find detailed information about the recruitment process and what to expect when applying for a role.
Pre-employment Checking
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : Dean Boothroyd
- Email : dean.boothroyd@vca.gov.uk
Recruitment team
- Email : DFTrecruitment.grs@cabinetoffice.gov.uk
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website Here
