Small Works Manager


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Details

Reference number

310014

Salary

£40,262 – £44,724
For details of our pay on appointment policy, please see below under the heading ‘Salary’.
A
Civil Service Pension with an average employer contribution of 27%

Job grade

Senior Executive Officer

Contract type

Permanent

Business area

DEFRA – COO – Property & Corporate Strategy – Defra Group Property

Type of role

Estates
Property

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

The role is based at the Defra Weybridge laboratory site. Weybridge / flexible hybrid with 4 days a week required on site in Weybridge. Travel may be required.

Job summary

Defra Group Property (DgP) manages the provision of facilities management services to Defra’s executive agency; the Animal and Plant Health Agency (APHA). APHA uses a wide range of specialist facilities as part of its aims to safeguard animal and plant health for the benefit of people, the environment and the economy. 

These specialist facilities include bio-containment laboratories across the UK with the main laboratory campus being located at Weybridge. The Defra Weybridge site is the largest facility in terms of size and complexity across the Defra network and is currently going through a process of major investment (over £1b) and redevelopment in order to enhance its scientific capability. 

The site is at the forefront of research and diagnostic testing for animal and zoonotic diseases and leads on disease outbreak response for Defra. 

The DgP Technical Services team at Weybridge fulfils the role of Intelligent Client Function (ICF) for FM services across DgP’s Science Estate.  The Weybridge site has an outsourced hard and soft FM contractor. 

We are seeking a Small Works Manager with Facilities Management or Construction experience to ensure timely and quality delivery of projects.  You will be responsible for ensuring  satisfactory governance for procurement and delivery for all small works including repairs, refurbishment and additional minor projects.  You will also be responsible for:

  • Overseeing projects from concept to completion 
  • Assisting stakeholders to define their requirements and specification 
  • Working with the FM contractor from the tendering process to award 
  • Coordinating delivery of projects with stakeholders 
  • Ensuring quality and value for money are delivered 
  • Liaising with Capital Projects to ensure delivery does not impact site operations
  • Interface with the FM contractor to coordinate shutdowns facilitating a seamless operation for  our stakeholders 

Job description

Key Responsibilities

    • Managing the Business Case Pro-forma (BCP) process for site maintenance requirements, safety or  operational process improvements
    • Tracking revenue around BCPs
    • Sponsoring works through Change Control Process
    • Reviewing the FM’s quotes, ensuring they’re competitive and value for money
    • Verifying that the quality of delivery is to an acceptable standard
    • Assisting with the preparation of User Requirement Specifications (URS)
    • Acting as the operational interface as required between Operations and Capital Projects and stakeholders for all small works activities
    • Managing the delivery of works through our delivery partners ensuring they meet the specified  requirements and are of sufficient quality that it is fit for purpose
    • Managing the overall programme of small works ensuring that they are delivered to agreed  timescales
    • Managing proactively the forecast of the financial spend, ensuring the known accrued position at  financial year end; and 
    • Providing regular reports

    Person specification

      Key Criteria

      Successful candidates will be able to demonstrate the following skills & experience:

      • Relevant experience as a Small Works Manager in FM/Construction or Engineering
      • Experience of preparing and reviewing contract documentation and the administration of  contracted works
      • Excellent Project Management skills with the ability to manage multiple small projects concurrently
      • Good Stakeholder Management skills
      • Excellent communication skills both written and verbal; and
      • H&S and Environment related qualification (e.g.SMSTS)

      Behaviours

      We’ll assess you against these behaviours during the selection process:

      Alongside your salary of £40,262, Department for Environment, Food and Rural Affairs contributes
      £10,870 towards you being a member of the Civil Service Defined Benefit Pension scheme.

      Find out what benefits a Civil Service Pension provides.

      • Learning and development tailored to your role
      • An environment with flexible working options
      • A culture encouraging inclusion and diversity
      • A Civil Service pension

      Blended Working

      Defra continues to support a blended working model and for this role you would be expected to be on site in Weybridge 4 days a week, travel to other sites may also be required.

      Selection process details

      This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

      Application Process

      As part of the application process you will be asked to complete a CV, and Personal Statement on how you meet the essential experience/key criteria required for this role and why you are applying for the role. (max 750 words).

      Further details around what this will entail are listed on the application form.

      Sift

      Should a large number of applications be received, an initial sift may be conducted using the CV.

      Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview. 

      Sifting will take place w/c 16 October.

      Interview

      If successful at application stage, you will be invited to interview where you will be assessed on experience, behaviours and strengths.

      Interviews will be in person in Weybridge and are expected to take place w/c 30 October, but may be subject to change. 

      A presentation or additional exercise may also be assessed.

      Location

      Please be aware that this role(s) will be contractually based in a Defra group workplace/office. The successful candidate is required to carry out all their duties from a UK location, and cannot do so from an overseas location at any time.

      The position will be located in Weybridge, you would be expected to be on site in Weybridge 4 days a week.  Travel to other sites may be required.

      Travel and subsistence will not be paid for travel to a base office location.

      Reserve List

      A reserve list may be held for a period of 12 months from which further appointments can be made.

      Salary 

      New entrants to the Civil Service are expected to start on the minimum of the pay band. The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.

      Visa Sponsorship Statement

      Please take note that Defra does not hold a UK Visa & Immigration (UKVI) Skilled Worker License sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.

      Reasonable Adjustment

      If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. 

      If you need a change to be made so that you can make your application, you should: 

      • Contact Government Recruitment Service via defrarecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs
      • Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

      Accessibility

      If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.

      Criminal Record Check

      If successful and transferring from another Government Department, a criminal record check may be carried out.

      In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading. 

      Internal Fraud Database Check

      Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

      A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.

      Higher Security Clearance 

      Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter.

      Childcare Vouchers 

      Any move to Defra from another employer will mean you can no longer access childcare vouchers. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk

      Feedback will only be provided if you attend an interview or assessment.

      Security

      Successful candidates must undergo a criminal record check.
      Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
      People working with government assets must complete baseline personnel security standard (opens in new window) checks.

      Nationality requirements

      This job is broadly open to the following groups:

      • UK nationals
      • nationals of the Republic of Ireland
      • nationals of Commonwealth countries who have the right to work in the UK
      • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
      • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
      • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
      • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

      Further information on nationality requirements (opens in a new window)

      Working for the Civil Service

      The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

      We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).

      The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
      The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
      This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
      The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
      Once this job has closed, the job advert will no longer be available.
      You may want to save a copy for your records.

      Contact point for applicants

      Job contact :

      • Name : hello@twentysevenconsulting.co.uk
      • Email : hello@twentysevenconsulting.co.uk

      Recruitment team

      • Email : defrarecruitment.grs@cabinetoffice.gov.uk

      Further information

      If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact:

      Government Recruitment Services via email: defrarecruitment.grs@cabinetoffice.gov.uk

      If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here to visit Civil Service Commission

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