Governance Support Officer -

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Details

Reference number

316145

Salary

£28,500 – £39,738

London: £32,000 – £39,738 / National: £28,500 – £30,844

Job grade

Executive Officer

Contract type

Permanent

Business area

GIAA: OD5 CSD – Corporate Services

Type of role

Governance

Working pattern

Flexible working, Full-time, Part-time

Location

We will consider applications from people able to access the following offices: Birmingham, Bristol, London and Norwich. Hybrid Working is available to GIAA colleagues. This means a combination of office working and working from home. This includes time spent in our GIAA office locations and can also include any time spent attending our customers’ sites. GIAA colleagues are expected to work in an office location for two days a week on average (40%). Naturally, this expectation will be applied on a pro-rata basis for people who have a part-time or compressed hours working pattern. We are a customer-facing and a social Agency. Interacting in person with our customers and with one another benefits both our work and our wellbeing. Office working is not restricted to the office nearest to your home. Hybrid Working is an enabler so we encourage colleagues to manage their own office working arrangements, choosing the most appropriate office location for your needs. Relocation costs will not be reimbursed Existing GIAA employees will be allowed to remain in their current location

About the job

Job summary

About Government Internal Audit Agency

We are an executive agency of His Majestys Treasury (HM Treasury), established in April 2015 to improve the quality of internal audit provided to central government.

Most of the Agencys people are professionally qualified internal auditors, accountants or investigators.

Many are also specialists in areas including counter fraud, project management, digital and commercial audit.

We lead both the Government Internal Audit Profession and the Government Internal Audit Function.

Our workforce brings with it a unique depth of experience gained in a wide range of government departments, related bodies and other sectors.

This enables us to offer a high-quality service based on cross-government insight and a strong understanding of our customers business.

In GIAA, we aim to be a great place to work and to ensure that we have the capability and capacity to make even more of a significant contribution to achieving A Brilliant Civil Service over the coming years.

Our initial focus was on becoming a single audit practice. We are now focused on taking GIAA to the next level so we can provide better insights and better outcomes for government.

Job description

This is an exciting opportunity to work with the Governance Team in the Corporate Services Directorate in the Government Internal Audit Agency (GIAA).

The Governance Team is responsible for Corporate Governance, Risk and Assurance, Propriety and Ethics, responding to Correspondence as well as supporting the effective administration of Board and other internal committee meetings across the Agency.

Your role will be to provide an initiative-taking and effective support service, covering a range of duties related to the operations of the Governance Team. Using your written communication and business administration skills, you will be asked to manage correspondence (such as responding to Freedom of Information requests) received by the department, liaising with officials to gather information, draft and clear responses. Furthermore, you will undertake tasks involving email and Intranet management, forward planning, action tracking, problem solving, arranging travel, event and meeting arrangements, and ad hoc tasks as required.

The postholder will often be the first point of contact for the Governance team and will be required to build effective relationships with stakeholders.

In a fast-moving environment, the successful candidate needs to be well organised and able to make quick and independent decisions about their own priorities and those of the Governance Team.

The post-holder will provide comprehensive support to the Governance team within the GIAA, including:

Supporting the Correspondence Manager by leading on drafting responses to Freedom of Information Requests, Data Subject Access Requests and correspondence enquiries from Government stakeholders and members of the public.
Supporting the Risk and Assurance Manager and Head of Governance in tracking assurance actions and other ad-hoc tasks.
Supporting the Deputy Board Secretary in organising logistics for committee meetings, including booking travel and accommodation for senior stakeholders.
Maintaining and developing Intranet pages on behalf of the Governance team, working with internal stakeholders to ensure material is accurate and appropriately communicated to all GIAA staff.
Leading on responses to Governance queries from GIAA staff and stakeholders.
Other ad-hoc tasks as required.

Training will be provided where necessary for the successful candidate.

Person specification

You will be required to write a statement of suitability of up to 750 words setting out how your skills and experience meet the following criteria:

Excellent written English and communication skills, including meticulous grammar, spelling and punctuation, gained from working in a business administration environment
Strong organisational skills with an ability to prioritise and manage multiple demands to defined deadlines
Good working knowledge of IT systems, including compiling and formatting Microsoft Word, Excel and PowerPoint documents
The ability to form and maintain productive relationships with stakeholders and colleagues

Behaviours

We’ll assess you against these behaviours during the selection process:

Benefits

Competitive salaries and in-year rewards
Flexible working
A Civil Service Pension with an average employer contribution of 27%
Discount on big brands
Volunteering days
Season Ticket Loan and Cycle to Work Schemes
Free eyesight tests
Family-friendly HR policies
25 days annual leave increasing by one day per year of service to 30 days after 5 years service
Geographically based Agency

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

As part of our pre-employment security checks, if you are invited to interview and are not a current GIAA member of staff, you will need to bring:

Proof of identity, e.g. your passport or drivers license. Documents must be in date and valid.
Proof of address, e.g. a utility bill or bank statement issued within the past 3 months
Proof of your National Insurance (NI) number, e.g. letter from DWP confirming your NI number, or P60
If you do not bring a UK or EU passport, you will need to bring other documentation of your right to work in the UK, e.g. your visa, biometric residence permit or birth certificate.

Further details regarding acceptable documents will be provided in the invitation to interview.

Please let us know if your contact details change at any time during the selection process.

Eligibility Statement

Individuals appointed to the Treasury Group will be subject to National Security Vetting. To allow for meaningful checks to be carried out applicants will normally need to have lived in the UK for at least 3 out of the past 5 years. A lack of UK residency in itself is not always a bar to security clearance but the Department will need to consider eligibility on a case by case basis using all information that can be obtained following a successful application.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available.
You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Katie Woodhouse
Email : GIAARecruitment@GIAA.gov.uk

Recruitment team

Email : giaarecruitment@giaa.gov.uk

Further information

Complaints Procedure: The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, you should contact: GIAARecruitment@giaa.gov.uk in the first instance. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission.