PMO Officer


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Details

Reference number

317212

Salary

£32,188
Leeds: £32,188 – London: £36,244
A
Civil Service Pension with an average employer contribution of 27%

Job grade

Higher Executive Officer

Contract type

Permanent
Loan
Secondment

Length of employment

This role is being advertised on a permanent basis. If preferable, Loan or Secondment options will also be available for existing Civil Servants (Loan) and applicants from accredited NDPBs or any other employer (Secondment).

Business area

DHSC – Global Health – Emergency Preparedness Health Protection

Type of role

Policy
Project Delivery

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

London and Leeds

Job summary

In DHSC, we are proud of our purpose – to enable everyone to live more independent, healthier lives for longer. To achieve this, and create a great place to work, we have four values: we are inclusive, we constantly improve, we challenge, and we are agile. If this sounds like an environment you’d like to work in, we’d love to hear from you.

 

The Emergency Preparedness and Health Protection (EPHP) Directorate, within the Global Health and Health Protection Group, plays a vital role in preparing for and responding to all types of national incidents, such as disease outbreaks or terrorist attacks. This busy Directorate leads a great range of policy, covering everything from infectious disease planning and response including Ebola and pandemic flu, to health security, anti-microbial resistance, vaccination and immunisation policy, and counter terrorism preparations and response.

 

The PMO Officer will play an important role in the Pandemic Preparedness Strategy and Portfolio (PPSP) branch in the EPHP Directorate. PPSP leads on the development of a new capabilities focused strategic approach to pandemic preparedness, learning from previous pandemics; and strategy implementation through the development and delivery oversight of the Pandemic Preparedness Portfolio (PPP), working closely with the UKHSA Centre of Pandemic Preparedness and Programmes across DHSC, UKHSA and NHSE. 

 

This role sits on the G6-led Portfolio Governance, Assurance and Risk team and will support the delivery of an effective governance approach for the PPP. Working with stakeholders across DHSC, UKHSA and NHSE the role will be delivering a high performance Secretariat function for the PPP Board , including commissioning and collating information, agendas and minutes and the overall organisation of the Board meetings. The role will also commission and manage the Board reporting, and continue to develop and adapt this to provide effective oversight and assurance of the delivery of the PPP. 

Job description

Within the PPSP team this role reports to the SEO Governance and Reporting Lead and will work closely with the wider team, which is also responsible for pandemic preparedness strategy and cross-government engagement.

 

This is a varied and challenging role, and the postholder will be expected to quickly get to grips with a variety of policy and delivery areas under the Pandemic Preparedness Portfolio. The role requires flexibility and close co-operation with strategic planning and policy colleagues to gain sufficient understanding of the key areas of delivery.  As a PMO Officer, you will be central to the delivery of the portfolio’s priorities and will work closely with Programmes in the portfolio to ensure timely and quality reporting returns for the Pandemic Preparedness Board, and to propose and commission papers for the Board that will support prioritisation and assurance of delivery for the Portfolio.

 

This role requires a highly organised person who can be flexible with the support they offer to the wider team. You will have the skills and experience to enable you to plan and organise effectively a senior Board, influence shape of the meeting agendas, record accurate minutes, agreed actions/risks/issues and have the ability to communicate effectively at all levels. This exciting role will offer experience working with a variety of senior stakeholders both inside DHSC and opportunity to support work in the heart of future pandemic preparedness.

Person specification

Role Responsibilities:

  • Supporting the set up and maintenance of effective governance and reporting for the Pandemic Preparedness Portfolio, including managing the Secretariat for the Portfolio Board
  • Delivery of a high performing Secretariat function including in engaging widely and collaboratively with all the key stakeholders, excellent drafting of papers and minutes, recording and follow up of actions
  • Supporting regular engagement with Programmes in the Portfolio to ensure good understanding of delivery of plans and to identify areas for improvements.
  • Design and run an effective reporting process and associated products, ensuring it is proportionate and supports the Board to oversee the delivery of the PPP
  • Monitor and analyse information, reporting progress, slippage, dependencies and highlight areas of risk and opportunity
  • Manage production of governance reports, including delivery progress updates, risk and issues registers, and high-level summary papers for senior stakeholders or briefing on Portfolio progress for senior stakeholders
  • Support assurance activities, for example internal reviews and lead on inputs to reporting to other Boards or governance processes in DHSC  
  • Supporting effective information and data management and ensuring appropriate maintenance of portfolio records. 

Key Skills:

  • Good written and verbal communication and ability to present complex issues clearly in a range of formats including Word and PowerPoint.
  • Excellent organisational skills, including an ability to be self-starting and to balance and prioritise competing priorities to delivery on tight timescales or respond to urgent requests
  • Ability to develop a deep understanding of Portfolio objectives and deliverables and to analyse and challenge information provided, to enable accurate and impactful reporting
  • Proven ability to build and foster close relationships with diverse range of stakeholders.
  • Ability to introduce different methods of communication and share information meeting the needs of individual stakeholders.
  • Ability to provide high quality briefings to senior officials at pace.
  • Ability to identify areas of improvement and create innovative approaches to delivering better quality services and processes.

Behaviours

We’ll assess you against these behaviours during the selection process:

Alongside your salary of £32,188, Department of Health and Social Care contributes
£8,690 towards you being a member of the Civil Service Defined Benefit Pension scheme.

Find out what benefits a Civil Service Pension provides.
  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

Sift date: expected W/C 13th November 2023

Interview date: expected W/C 27th November 2023

Interview location: By video. Further details will be released to candidates who are successful at sift. 

The available interview slots will be released with the sift scores. 

Applications will be sifted on Statement of Suitability and Behaviours.

Please use your statement of suitability to (in no more than 500 words) outline how you meet the key skills and experience required for the role as set out in the job advert.  

An initial sift based on the Lead Behaviour – ‘Working Together’  may be held if a large number of applications are received. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview.

At interview candidates will be assessed on Behaviours and Strengths.

To find out more about working in the department please visit our page on the Civil Service Careers Website here and to find out more information on how to apply visit the Civil Service Careers Website here  

Applicants who are appointable but were not successful in appointment to this vacancy, may be held on a reserve list for up to 12 months, and contacted if similar vacancies become available. 

Please be aware that some travel may be required across the DHSC estate.  

Please note that applicants will require BPSS clearance.  

Further Information

A reserve list may be held for a period of 12 months from which further appointments can be made.

Any move to DHSC from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk

Reasonable Adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. 

If you need a change to be made so that you can make your application, you should: 

Contact Government Recruitment Service via dhscrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs. 

Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional. 

If successful and transferring from another Government Department a criminal record check may be carried out. 

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading. 

New entrants are expected to join on the minimum of the pay band.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. 

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.

This role is being advertised on a permanent basis. If preferable, Loan or Secondment options will also be available for existing Civil Servants (Loan) and applicants from accredited NDPBs or any other employer (Secondment). Prior agreement to be released on a loan basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.

Terms and Conditions

Candidates should note that DHSC’s Terms and Conditions of employment changed from 1 October 2013. It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful. 

New Entrants to the Civil Service

New entrants appointed in grades AA to G6 will receive DHSC’s modernised terms and conditions:

  • Annual Leave: 25 days on entry rising by one day for each completed year of service to a maximum of 30 days and pro-rata for part-time staff
  • Privilege Leave: 1 day – for the King’s birthday
  • Hours of Work: 37 hours (net) per week for full time staff in all geographical locations, including London and pro rata for part-time staff
  • Occupational Sick Pay (OSP): one month full pay/one month half pay on entry, rising by one month for each completed year of service to a maximum of five months’ full pay and five months’ half pay
  • Mobility: Mobility clause in contracts allow staff to be mobile across the Civil Service
  • Probation: 6 month probation period

Existing Civil Service staff transferring from another Government department, on either level transfer or promotion

All staff moving to DHSC will transfer onto DHSC’s modernised terms and conditions (as outlined above). 

Existing DHSC staff, appointed on either level transfer or promotion

If DHSC’s modernised terms and conditions are already held, the employee will retain those terms and conditions. If DHSC’s pre-modernised terms and conditions are held, the employee will transfer onto DHSC’s modernised terms and conditions (as outlined above).

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available.
You may want to save a copy for your records.

Contact point for applicants

Job contact :

  • Name : Hajira Mushtaq
  • Email : Hajira.mushtaq@dhsc.gov.uk

Recruitment team

  • Email : dhscrecruitment.grs@cabinetoffice.gov.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact the DHSC Central Recruitment Team at DHSCrecruitment@dhsc.gov.uk.

If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: https://civilservicecommission.independent.gov.uk/contact-us/

Attachments

General Pay Principles on Recruitment Opens in new window (pdf, 72kB)
PMO Officer – Accessible Version Opens in new window (odt, 50kB)

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