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About the job
Job summary
Do you have excellent time management skills which enable you to prioritise your work effectively?
Are you passionate about making a difference?
Would you like the opportunity to help improve road safety and safer drivers?
This is the perfect opportunity for a driven and motivated individual to join us within the Enforcement team in the Driver and Vehicle Standards Agency, so please apply, we can’t wait to hear from you!
Job description
As a Prosecution and Fixed Penalty Admin Officer, you will play an integral part in preparing a range of documents so they can be presented at court when required.
The role holder is required to have excellent attention to detail which ensures all information is accurate and produced within agreed timelines. This role will mean sometimes acting on behalf of the Secretary of State for Transport so being able to remain professional is an essential attribute required.
The successful candidate will be expected to manage their time effectively to ensure that all Fixed Penalty notices have been registered and the relevant reports are accurate. Processing invoices and collaborating with other team members to confirm all payments are up to date is also a key element to this position and there is an expectation to support the team in dealing with the internal and external mail, ensuring that all mail goes to the correct departments.
Responsibilities include but are not limited to:
- Working as part of a team to deliver efficient service to support the Roadside Fixed Penalty activities of DVSA
- Preparing accurate summonses or postal charges and related documentation for cases to be presented at court
- Liaising with contracted solicitors and DVSA enforcement staff with respect to specific cases and appoint legal representation in the event of an appeal against a court decision
- Executing own responsibilities effectively and in line with DVSA policies and processes, ensuring that daily tasks and activities are delivered against agreed objectives
- Booking hearing dates at specified Magistrates Courts, liaising between courts, Solicitors and DVSA staff
- Processing payments relating to court costs and solicitor invoices. Also, identify and chase any outstanding
For more information about the role and responsibilities please see the attached Candidate Pack.
Person specification
We are looking for someone who is resilient and can work well under pressure, and handle various requests at any one time.
You will need to be a highly organised individual who can work to tight deadlines, managing a varied and challenging workload.
Problem-solving and analysing information comes naturally to you, enabling you to identify any issues and deliver suitable solutions in a timely manner.
Your excellent interpersonal skills ensure that you are always professional and approachable to all internal and external partners.
You enjoy collaborating with others, and thrive when sharing and bringing ideas to life with your colleagues and create a positive working environment.
Additional Information
Whilst we welcome applications from those looking to work with us on a part time basis, there is a business requirement, for the successful candidate to be able to work at least 20 hours per week.
Please note that successful applicants will be required to attend the office in Bristol or Chadderton for a minimum of two days per week, if full time. This will be pro rata for part time employees.
If not already held the post holder will be required to undertake and obtain Non-Police Personnel Vetting (NPPV) security checks to Level 2 in order to pass probation. The post holder may also be required to undertake and obtain National Security Vetting (NSV) to Security Check (SC) level whilst in post.
To meet the Non-Police Personnel Vetting requirements, you will need to have continuously resided in the UK for a minimum of 3 years. There are occasions when this can be waived e.g. applicants who have taken a gap year and spent the time travelling, served with HM Forces/Government overseas.
About Us
The Driver and Vehicle Standards Agency (DVSA) helps keep Britain moving, safely and sustainably.
We do this by helping people through a lifetime of safe and sustainable journeys, helping them keep their vehicles safe to drive, and protecting them from unsafe drivers and vehicles.
Were working hard to:
- make roads safer
- improve services for our customers
- make road transport greener and healthier
- harness the potential of technology and data
- grow and level up the economy
Were committed to giving all our colleagues purpose, professionalism and pride in what we do. We work in supportive, diverse and inclusive teams where everyone is valued. You can grow, develop and progress, and make a real difference to society.
We pride ourselves as being an employer of choice and welcome and encourage applications from everyone, such as ethnic minorities, women, disabled people and those who identify as LGBT+.
To find out more about how we champion diversity and inclusion in the workplace and making DVSA a great place to work visit our Careers website.
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
- An environment with flexible working options where we encourage a great work-life balance
- Exceptional pension with an employer contribution of an average of 27%
- Generous Annual Leave – 25 days holiday, increasing by 1 each year of service, up to 30
- 8 Bank Holidays plus an additional Privilege Day to mark the Kings birthday
- Latest IT and Tech devices
- A culture encouraging inclusion and diversity with a range of staff communities to support all our colleagues
- Excellent learning and development tailored to your role including paid apprenticeships up to Masters level
- Wide range of discounts schemes on high street names
- Employee assistance program for health and wellbeing
- Cycle to work scheme and Gym membership offers
- For more information see visit our careers page
Things you need to know
Selection process details
The sift is due to take place week commencing 06th November 2023.
Interviews and assessments are likely to be held from 20th November 2023.
This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.
Well try to meet the dates weve set out in the advert. But there may be occasions when these dates will change. Well give you plenty of notice of any important dates.
How to Apply
As part of the application process you will be asked to provide a CV and Personal Statement. Further details around what this will entail are listed on the application form.
For your Personal Statement, please provide detailed evidence of the following:
- Your experience of using various MS packages effectively to complete administrative duties to meet a tight deadline
- Your experience of using a high level of attention to detail to plan and organise your workload, you should include how you prioritise your work effectively
- Your experience of using excellent oral and verbal communication skills to communicate a message effectively to internal/external stakeholders at all levels
Your personal statement will be limited to a maximum of 750 words.
The selection process will be designed specifically for the role. As a result, your assessment will include:
- An interview and a written exercise
Youre encouraged to become familiar with the candidate pack as you may be assessed against any of the criteria recorded within.
The Department for Transport recruits using Success Profiles. For each role, we consider what you need to demonstrate to be successful.
This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
You can read more about Success Profiles here.
Reasonable Adjustments
As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.
Complete the Assistance required section in the Additional requirements page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if youre deaf, a Language Service Professional.
If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Document Accessibility
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
This job advert contains links to the DfT Careers website. Our website provides useful guidance and information that can support you during the application process. If you cannot access the information on our website for any reason, please email DRGComms@dft.gov.uk for assistance.
Further Information
For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website. You can find detailed information about the recruitment process and what to expect when applying for a role.
If not already held the post holder will be required to undertake and obtain Non-Police Personnel Vetting (NPPV) security checks to Level 2 in order to pass probation. The post holder may also be required to undertake and obtain National Security Vetting (NSV) to Security Check (SC) level whilst in post.
To meet the Non-Police Personnel Vetting requirements, you will need to have continuously resided in the UK for a minimum of 3 years. There are occasions when this can be waived e.g. applicants who have taken a gap year and spent the time travelling, served with HM Forces/Government overseas.
Pre-employment Checking
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Feedback will only be provided if you attend an interview or assessment.
Security
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Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : Laura Williams
- Email : Laura.Williams@DVSA.gov.uk
Recruitment team
- Email : dftrecruitment.grs@cabinetoffice.gov.uk
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website Here
