Senior Data and Resource Manager

The Defence Safety Authority (DSA) is responsible for the regulation of Defence Health, Safety and Environmental Protection, operating under a Charter from the Secretary of State for Defence (SofS). The DSA provides independent assurance direct to the SofS that the law is complied with and his policy on safety in Defence is being promoted and implemented whilst Defence activities are conducted. This regulation is achieved through proportional and appropriate evidence-based assessment of the activity that supports the Defence’s operational imperatives. The DSA hosts Defence safety regulators across all operating environments and incorporates the Defence Accident Investigation Branch (DAIB) and an HQ within a single independent organisation led by a 3* military officer.

This post is advertised at 37 hours per week.

The Defence Fire Safety Regulator’s (DFSR’s) statutory duties fall into two provisions of the relevant legislation. Namely, to ensure and assure that the requirement to take general fire precautions to ensure the safety of relevant persons are taken by the Responsible (Accountable) Person; and the duty to consult with the fire safety enforcing authority in relation to proposed building works. These two duties are discharged respectively by Risk Based Audits and a works consultation process. Allied with this, post-fire audits may be undertaken to resolve possible failings in compliance with legislation. Enforcement Notices and Prohibition Notices may be served by the DFSR where breaches of fire safety legislation have been identified or Fire Safety Inspectors are of the opinion that an immediate risk to life is present.

The Senior Data and Resource Manager (SDRM) will work to the Assistant Team Leader (ATL) to ensure consistency and cohesion with internal statistical data across DFSR, in both Fire Safety and Fire & Rescue domains. The Senior Executive Officer (SEO) post has lead responsibility for collating and handling data from DFSR assurance activity and other defence sources. Accurately describing the scope of DFSR business, provides data to conducting evidence-based audit and assurance activity. Provides supporting evidence for the Annual Assurance Report.

The DFSR Data Management position is a fast paced and exciting opportunity for an individual with extensive knowledge of dealing with Microsoft based application, in particular excel and power apps.

Working to the ATL for analysis and plans, the primary function of this role is to assist in extrapolating data collected from all DFSR assurance activities.

Act as project lead in the development of data capture tools utilised by the both the Fire Safety and Fire & Rescue teams within DFSR.

To drive innovation for the benefit of DFSR future plans, supporting the ATL with all DFSR current and future business improvements.

Develop, maintain and exploit a number of various digitalised tools frequently utilised within DFSR

Produce a bi-weekly sit-rep on all data capture functionality (IT issues) at the DFSR management mtg.

Promote and lead all aspects of data control including relationships across DFSR and DSA with peers, seniors and outside agencies.

Share and present ideas for analysis, development and progress contributing to pan DSA continual improvement.

Provide reports, data and other information/pieces of work to DSA HQ, DFSR TL and ATL to support business needs, including the DFSR stakeholder and working group.

Contribute to the compilation of the DFSR AAR by supplying data and graphics of data on request from various sources. This includes providing detailed trend analysis by Regulatory Articles over a rolling 3-year period.

Maintain skills and knowledge of relevant IT programmes and databases utilised to support DFSRs future ways of working, Including specific software systems and MS office 365 applications.

Produce DFSR the outcome of audit/assurance activity data and communicate to the management team for analysis on a quarterly basis. Presentations to include areas of concern/non-compliance

Present DFSR data to the team assisting DFSR HQ to demonstrate its delivery of assurance activities identified within the DSA Business Plan.

Write and produce detailed aide memoirs on the functionality and capability of all Smarter Ways of Working (SWOW) tools. One-to-one training with DFSR staff with regards to new and existing SWOW tools. Rectification of SWOW tool related issues.

Focal point for Pan-Defence fire notifications received by DFSR

Create and annually maintain functionality of timesheets for all DFSR Fire Officers (who do not use standard DSA tool)

To act as the lead representative for DFSR with future DSA digitalisation programmes.

Support DFSR HQ with any additional tasks.

We’ll assess you against these behaviours during the selection process:

• Leadership
• Changing and Improving
• Communicating and Influencing
• Seeing the Big Picture

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension
• Leave arrangements start at 25 days rising to 30 days after 5 years reckonable service.
• Ability to roll over 10 days leave per year
• This job role is suitable for hybrid working, which is an informal, non-contractual and voluntary arrangement, blending a balance of attendance in the workplace (your permanent duty station) and working from home as a personal choice, with management approval and to meet business needs. If you are successful, your permanent duty station and any opportunities for hybrid working will be discussed with you prior to you taking up your post

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

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Job contact :

• Name : Area Manager Jason Charlton
• Email : jason.charlton303@mod.gov.uk
• Telephone : 03001510622

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk