Accounts Payable Officer – £31,064 p.a. + benefits

Medicines and Healthcare products Regulatory Agency has an exciting opportunity for an organized Accounts Payable Officer to join our Finance Team in the Corporate group. 

This is a full-time opportunity, on a permanent basis. The role will be based in 10 South Colonnade, Canary Wharf, London, E14 4PU. Please be aware that this role can only be worked in the UK and not overseas. We are currently implementing a flexible, hybrid way of working, with a minimum of 4 days per month working on site to enable the collaboration and contact with partners and stakeholders needed to deliver MHRA business. Attendance on site is driven by business needs so depending on the nature of the role, this can flex up to 8 days a month, with the remainder of time worked either remotely or in the office. Some roles will need to be on site more regularly. 

Who are we? 

The Medicines and Healthcare products Regulatory Agency enhance and improve the health of millions of people every day through the effective regulation of medicines and medical devices, underpinned by science and research.  

The Corporate Group plays a key role in supporting the Agency’s transformation and then enabling it to deliver its regulatory activities as effectively and efficiently as possible.

The core purpose of the Finance Division is to ensure public funds are spent wisely and that the Executive and the Board make informed decisions about costs and investments than bring public value outcomes.  The Finance Division is essential to ensure that the agency discharges its statutory responsibilities and carries out business operations while delivering optimal value from the funding we receive. The services Finance provides range from Finance Operations, through to Accounting, Reporting and Control, Strategic Finance, Finance Business Partnering and Risk and Assurance. 

We operate systems and controls to ensure that we procure goods and services and pay suppliers in line with the established public sector frameworks, collect the monies owed to us and keep the agency’s monetary assets safe and protected from fraud. We maintain the agency’s financial books of record, ensuring that they are a true and fair view of our operations and provide assurance to the Accounting Officer, DHSC and Parliament about the agency’s compliance with public sector transparency and spending rules. We provide management reporting, budgeting, planning and strategic modelling services across the agency, along with assurance, financial analysis and advice to the CEO, the Executive Committee and the Board.

What’s the role? 

The Finance Operations function is responsible for ensuring that the agency has effective processes and systems in place to accurately process financial transactions and report financial performance to the business. This area is also responsible for driving continuous process efficiencies and improvements across the function, delivering maximum value for the Agency and ensuring robust controls are in place. The Finance Operations function comprises all transactional teams in finance, namely Accounts Receivable, Accounts Payable, Cash Management, Transaction Procurement and Systems Support.

The Accounts Payable Officer will play a key role in supporting the Business by ensuring that the appropriate systems and processes are utilised for all Accounts Payables and Expenses requirements. In addition, they will become subject matter experts ensuring that policies are followed, and controls are maintained.

Key responsibilities: 

•    Processing supplier invoices and payment runs
•    Auditing Expenses and expense payment runs
•    Supplier and internal customer query management
•    Supplier statement reconciliations

Who are we looking for? 

Our successful candidate will have a sound knowledge of a P2P system and the P2P process including analysing/interpreting a PO’s life cycle and raising PO as well as excellent IT skills with proven experience in using Microsoft Office applications, such as Outlook, Excel and Payables processing systems. You will have excellent communication skills with the confidence to constructively challenge colleagues, where appropriate and a keen attention to detail with the ability to spot and correct erroneous transactions. You will have excellent organizational skills with an eye for improving processes/tasks and be able to prioritize and deliver to tight deadlines. 

If you would like to find out more about this fantastic opportunity, please read our Job Description and Person Specification! 

 Please note: The job description may not open in some internet browsers. Please use Chrome or Microsoft Edge. If you have any issue viewing the job description, please contact careers@mhra.gov.uk 

• Annual Leave: 25 days annual leave on entry, rising by one day for each completed year of service to a maximum of 30 days and pro-rata for part-time staff. PLUS 8 bank holidays 
• Privilege Leave: 1 day  
• Hours of Work: 37 hours (net) per week for full time staff in all geographical locations, including London and pro rata for part-time staff 
• Occupational Sick Pay (OSP): One month full pay/one month half pay on entry, rising by one month for each completed year of service to a maximum of five months full pay/five months half pay 
• Mobility: Mobility clause in contracts allowing staff to be mobile across the Civil Service
• Civil Service Pension Scheme.  Please see the link for further information http://www.civilservicepensionscheme.org.uk/ For enquiries relating to the Civil Service Pension Schemes please contact MyCSP’s Pension Service Centre directly on 0300 123 6666 
• Flexible working to ensure staff maintain a healthy work-life balance 
• Interest free season ticket loan or bike loan 
• Employee Assistance Services and access to the Civil Service Benevolent Fund 
• Eligibility to join the Civil Service Motoring Association (CSMA)
• Variety of staff and Civil Service clubs 
• On-going learning and development 

Job contact :

• Name : The Resourcing Team
• Email : Careers@mhra.gov.uk

Recruitment team

• Email : Careers@mhra.gov.uk