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About the job
Job summary
This is an exciting opportunity to join the Estates ICF as an HEO Building Lead. This role will focus on sites across Sheffield and Leeds working to the SEO Estates lead for the North. A key purpose for the Home Office Estates Intelligent Client Function (ICF) is to ensure that operational colleagues have an estate and facilities which are modern, fit for purpose, environmentally sustainable and which allows staff to improve their operational efficiency. The Estates ICF works closely with Business leads across the Region and with our delivery partners in MOJ Estates and GPA, to improve and optimise the use of buildings, facilitates and provide solutions for any new business requirements.
Hybrid working
Hybrid working enables employees to work partly in their workplace(s) and partly at home in line with the Home Office Hybrid Working policy. A hybrid working pattern is available for this role and 40% attendance in the office at the chosen listed location will be required. During busy periods office attendance higher than 40% will be required. Applicants can discuss this further with the vacancy holder if they have specific questions on what this entails.
The post holder will be expected to work core HO hours and can work flexibly. In line with HO policy, 40% attendance in the office at the chosen listed location will be required. Due to the demands and nature of the role, this role would only be available for full time applicants.
Job description
The HEO building leads are the eyes and ears of the Estates ICF in the regions performing a direct liaison role with the business, ensuring each site operates to its optimum capacity and that all teams on site work corporately within their allocated space by embracing appropriate smarter working and New Ways of Working practices. This will be an exciting and varied role in a fast-paced environment that will involve travel across the region, engaging with partners from all parts of the business.
This is an exciting opportunity to join the Estates ICF as a HEO Building Lead.
Person specification
Responsibilities include:
- Working with estates delivery partners to support estates projects, providing a bridge between the project and the business.
- Working closely with business areas across the Home Office to help maintain an accurate view of building usage and occupancy.
- Supervising and assuring Facilities management (FM) performance at your sites, ensuring that FM delivery standards remain high and any issues or partner concerns are dealt with effectively.
- Building strong working relationships with local partners, representing the Estates ICF at building user groups and other local meetings.
- Supporting the regional head of estates to develop and implement the HO estates’ strategy by feeding back local intelligence and highlighting opportunities to improve space utilisation or for capital investment.
- Identifying vacant and poorly used space. Reallocating space as required.
- Advising HO business areas on how to progress their estates requirements through the estates governance process, by supporting them to develop robust requirements and challenging where appropriate.
- Supporting the estates lead in planning and delivering requirements that do not require any capital project works such as minor moves and changes.
- Improving efficiency of the estate through effective occupier behaviour by championing wider strategic initiatives, e.g. smarter and flexible working.
- Supporting the implementation of the new desk booking tool at a national level, supporting the project team with onboarding sites onto the tool and communicating with the business areas.
- Supporting the wider HO estates strategy by feeding back local intelligence and highlighting opportunities to improve space utilisation or for capital investment in your buildings.
- Advising HO colleagues on how to submit an Estates Service Request (ESR) through horizon and supporting them to develop clear requirements in line with our wider estates strategy.
- Working closely with Business areas across the Home Office to help understand their FTE number and local space and people requirements.
Essential Criteria
- Experience of stakeholder engagement with the ability to influence and persuade senior managers and work collaboratively with key partners.
- Ability to prioritise conflicting priorities and to work towards tight deadlines in a multi-partner and high-pressured environment.
- Excellent written & oral communication skills.
Desirable Criteria
- Experience of or a proven keen interest in working in an estates, workplace management or property role.
- Project delivery experience.
- Property qualification or membership of a property professional body.
Behaviours
We’ll assess you against these behaviours during the selection process:
We only ask for evidence of these behaviours on your application form:
- Delivering at Pace
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
Selection process details
As part of the application process, you will be asked to complete:
- A CV detailing job history
- A statement of suitability (maximum 500 words)
- Provide evidence of the behaviour Delivering at Pace (250 words maximum)
Further details around what this will entail are listed on the application form.
The statement of suitability should be aligned to demonstrate your skills and experience for the role and how you meet the essential criteria as detailed in the job description.
The sift will be held on the statement of suitability (personal statement) and the lead behaviour Delivering at Pace. The CV will not be scored.
If you are successful at sift stage, you will be invited to an interview which will be behaviour-based questions.
Sift and Interview Dates
Sift is expected to take place from 22nd November.
Interviews are expected to take place from 11th December.
We will try to meet the dates set out in the advert, however on occasions these dates may change.
Interviews will be carried out via video. Candidates will be required to have access to:
- A laptop (personal or work) with a working webcam
- Good internet connection
- Microsoft Teams
PLEASE NOTE: Due to time constraints we may not be able to offer alternative interview date(s). It is therefore expected that candidates who are successful at sift stage will make themselves available during the above time frame given.
Further Information
For meaningful checks to be carried out, individuals need to have lived in the UK for a sufficient period of time to enable appropriate checks to be carried out and produce a result which provides the required level of assurance. You should normally have been resident in the United Kingdom for the last 3 years if the role requires CTC clearance, 5 years for SC clearance and 10 years for DV. A lack of UK residency in itself is not necessarily a bar to a security clearance and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.
Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter
A reserve list of successful candidates will be kept for 12 months. Should another role become available within that period you may be offered this position.
If you are currently an agency member of staff or a contractor working within the Home Office, you can only apply for roles that are advertised externally, i.e. outside the civil service. If you are eligible to apply for a role, you are required to select yourself as an external applicant and not internal when submitting your application on Civil Service jobs. This will prevent any delays in pre-employment checks should you become successful in being made an offer of employment after the interview stage.
Visa sponsorship
We are unable to sponsor any individuals via Skilled Worker Sponsorship / Tier 2 (General) work visas as we do not hold a UK Visa & Immigration (UKVI) Skilled Worker License.
Every day, Home Office civil servants do brilliant work to develop and deliver policies and services that affect the lives of people across the country and beyond. To do this effectively and fairly, the Home Office is committed to representing modern Britain in all its diversity, and creating a welcoming, inclusive workplace where all our people are able to bring their whole selves to work and perform at their best.
We are flexible, skilled, professional and diverse. We work to recruit and retain disabled staff and area Disability Confident Leader. We are proud to be one of the most ethnically diverse departments in the civil service. We are a Social Mobility Foundation top 75 employer.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
For further information please see the attached notes for candidates which must be read before making an application.
Existing Civil Servants should note that some of the Home Office terms and conditions of employment have changed. It is the candidates responsibility to ensure they are aware of the Terms and Conditions they will adopt should they be successful in application and should refer to the notes for candidates for further details.
Transfer Terms: Voluntary.
If you are invited to an interview you will be required to bring a range of documentation for the purposes of establishing identity and to aid any pre-employment checks.
Please see the attached list of Home Office acceptable ID documents.
Any move to the Home Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Reasonable Adjustments
If a person with disabilities is at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via HOrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs
- Complete the Assistance Required section in the Additional Requirements page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a language service professional
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the Contact point for applicants section.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : Home Office Resourcing Centre
- Email : HORCCampaignTeamCorporateEnablers@homeoffice.gov.uk
Recruitment team
- Email : HOrecruitment.grs@cabinetoffice.gov.uk
Further information
principles, and wish to make a complaint, then you should contact in the first instance
HORecruitment.GRS@cabinetoffice.gov.uk. If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission.
