Codification Engagement Lead

We are Defence Equipment and Support (DE&S). We manage a vast range of projects to supply and maintain vital equipment and services for the Royal Navy, British Army and Royal Air Force. Together, we deliver essential defence programmes – and strive for what’s next. Because it helps keep our military at the top of their game and our nation safe, now and in the future.

Across our 12,500-strong organisation, we support all our people to be at their very best, fostering a family-friendly approach to flexible and hybrid working. After all, support is in our name.

At Defence Equipment and Support (DE&S) we have a rare opportunity for an Operations Manager to join our United Kingdom National Codification Bureau (UKNCB) team, as a Codification Engagement Lead.

You will be leading the team who manage all business aspects of UKNCB, including customer engagement, training, Information Systems, Project Management, Risks, and business development. 

You will set the direction and vision for the cross functional team and engage with other departments of the UK Ministry of Defence (MOD) and North Atlantic Treaty Organisation (NATO) to deliver an effective integrated and coordinated NATO codification service to Defence.

This role requires frequent travel within the UK and overseas. This includes multinational NATO codification conferences, where you will represent the United Kingdom’s interests. Therefore, you must have the ability, flexibility, and willingness to travel internationally for circa 4 weeks per year for 5-day periods. Timings are usually during March, June, September, and November.

The UKNCB are a team of MOD civilian Codification specialists and are the sole authority within the UK for NATO Codification. They use, manage, and maintain the UK’s only approved NATO Codification system (NCS), the biggest and most comprehensive codification and cataloguing system in the world. 

Over 60 countries are members of the NCS and its 17 million NATO stock numbers. It provides a common ‘language of logistics,’ boosting the effectiveness of our armed forces, reducing costs, and facilitating both national and coalition operations.

For more information about UKNCB or NATO Codification visit our website: www.ncb.mod.uk 

These roles are based in our offices in central Glasgow and in-office attendance will be expected as required.

We offer great benefits including – a market leading employer pension contribution, performance-based bonuses, a flexible working environment, together with training and development opportunities to enable you to build a career in DE&S. We also have a wide range of staff networks, where you can meet new people, share perspectives, and celebrate differences, too. You can be sure that when you join us, you’ll be joining a real community.

Due to the security requirements of the position, applications are open to sole UK Nationals only

Responsibilities

• Guiding your team by setting explicit goals and directions to achieve UKNCB’s objectives.
• Providing expert advice and training on NATO codification to DE&S teams and the UK MOD, creating customised support arrangements that cater to their unique needs.
• Managing your team’s resources efficiently by tracking spending, projecting future requirements, and ensuring that UKNCB’s support aligns with customer needs.
• Engaging proactively in NATO Codification committees (AC/135 ) to represent UK interests.
• Overseeing the Information Management and Information Technology (IMIT) team, ensuring they effectively administer the Codification Support Information System (CISIS), contribute to the NATO Data Exchange, and maintain the UKNCB’s websites (intranet, public, and cabinet office) as well as the training portal.
• Leading and coordinating the UKNCB Deployable resource posts, guaranteeing representation at AC/135 meetings.
• Marketing UKNCB Codification services to both internal DE&S, MOD, and external stakeholders.
• Assessing and addressing the training needs of your team and the clients.

To be successful with your application, you’ll need to show that you meet the following essential criteria:

• Holder of an in-date UK Passport, with a willingness to travel domestically internationally.
• Experience of continuous improvement and leading a team through change.
• Experience of stakeholder and relationship management, internal and external, at all levels.
• Demonstrable skills in interpreting and using management information and data.
• Evidence of delivering customer service.
• Proficiency in the use of Microsoft Office (Outlook, Word, Excel, and Teams).

It would also be great if you can demonstrate any of the following desirable criteria:

• A chartered status from one of the professional bodies associated with your specialist field e.g., CMILT, MCIPS, CMgr, CEng, MAPM etc.

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

• Stakeholder management – Expert level
• Service delivery planning – Expert level
• Seeing the bigger picture – CSBC4
• Communicating and influencing – CSBC4

• 25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
• Flexible and hybrid working wherever possible, to support your work-life balance (though some attendance to the stated site is required)
• Market-leading employer pension contribution of around 27%
• Annual performance-based bonus and recognition awards
• Access to specialist training and funded professional qualifications
• Support for progression
• Huge range of discounts
• Volunteering days
• Enhanced parental leave schemes

We believe in creating an inclusive environment where our people can grow, thrive, and be their authentic selves. We value diversity of thought and the ways in which it enriches our culture and our work. So whether you’re looking for a new opportunity, a next step, or a helping hand as you return from a career break, here you’ll find a supportive, family-friendly organisation to be a part of. And if you need any assistance with your application, just let us know.

Job contact :

• Name : Aaron Frith
• Email : aaron.frith102@mod.gov.uk

Recruitment team

• Email : aaron.frith102@mod.gov.uk