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Procurement and Contracts Management
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About the job
Job summary
What you can expect
If you like a challenge, youll feel at home with us at the Department for Work and Pensions (DWP). Were a big organisation, with big challenges, big opportunities and were building a reputation for pushing the governments agenda in getting people back to work following the Covid-19 pandemic. If you are passionate, proactive, and can take ownership, and share our commitment to inclusion and innovation, we want to hear from you.
Making the Difference
The DWP is one of the UK’s biggest government departments, building services that make a real difference to the lives of 20 million people. Commercial Directorate (CD) is one of the leading government procurement functions, is commercially unique and presents an attractive challenge for anyone wanting to advance their procurement career.
Our Inclusive Culture
We continue to grow our inclusive, diverse culture and focus on making CD a fabulous place to work. A culture where all our people feel themselves, feel valued, empowered, and have a voice thats heard. We do this well and as a result have a culture where innovation is driven at all levels and by everyone!
Job description
Your role will be supporting the procurement and contract management of a multitude of contracts throughout the commercial lifecycle. You will also provide essential support to the wider Commercial Employment Category Team on a variety of Project Management and commercial activities. A large part of this role includes creating, analysing and maintaining information in relation to numerous projects within the category, so attention to detail is key. You will be required to communicate with a large number of managers and stakeholders on a regular basis to ensure information collected is up to date, accurate and helps ensure Senior Manager are able to make informed decisions that affect the category.
The post holder will also support their respective line managers in all the necessary commercial activity to the enable best Value for Money solutions to be realised. The post is challenging, it requires pro-active and innovative thinking, with good communication skills and an outgoing and enthusiastic approach to challenges.
Employment Category is well-established. We have a great team ethos focused upon Commercial excellence, continuous improvement & knowledge share.
Person specification
The roles and responsibilities for this position include, but are not restricted to:
Commercial Strategy
- Supporting the procurement and contact management of new and existing critically important and complex contracts including existing contractual agreements.
Stakeholder Management / Engagement / Communication
- Strong communication and influencing skills to work with stakeholders at all levels (internal and external).
- Create positive supplier relationships, encouraging innovation, creation of value add solutions, and a strong customer service ethic.
- Play an active part in supporting Commercial Directorate values and culture.
Contract Management
- Take responsibility for commercial management and review of existing contracts, including key milestones and analysis of contract performance information. Ensuring information is up to date and recorded on DWP systems.
Application of Contract Law
- Be comfortable dealing with complex contract and procurement documents.
Other Information
- Contribute to the project management of necessary work streams and initiatives to ensure timely delivery of objectives, ensuring all necessary processes, including formal stakeholder engagement and approval are completed.
ESSENTIAL SKILLS
The application process will involve uploading a CV and personal statement. To be successful, you must demonstrate your experience matching ALL of the Essential Skills listed below. Further information under Application process.
Stakeholder management / engagement / communication
- Demonstrate previous experience of working collaboratively across a range of stakeholders and gained buy-in using appropriate communication & influencing skills.
- Demonstrate how you have previously worked as part of a team, taken ownership to drive an issue forward, given direction and feedback to colleagues that has produced positive results.
Business Acumen & Commercial Judgement
- Demonstrate understanding of managing complexity (such as considering trade-offs) when making commercial decisions.
- Demonstrate how shaped your organisations requirements to be market-suitable, including through the use of documents such as terms & conditions.
Attention to Detail
- Provide evidence of how your focus and attention to detail has enabled you to resolve an issue or negotiate a better outcome for your organisation.
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
We offer attractive long term career opportunities and personal development. We also offer a range of unrivalled employee benefits (see below) whilst promoting a supportive and engaging working environment.
- Annual Leave of 23 days, increasing to 25 days after one year’s service, rising up to 30 days, plus all Bank Holidays.
- A Civil Service pension with an average employer contribution of 27%
- Flexible working arrangements including ability to work remotely and flexi-leave.
- Dedicated training & professional development specific to your role.
- Exclusive access to join sports and social clubs with benefits vouchers.
This job role is suitable for hybrid working, where an employee works part of the week in their DWP office and part of the week from home. This is a voluntary, non-contractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business needs, but personal circumstances and other relevant circumstances will also be considered. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post. Please be aware that this role can only be worked in the UK and not overseas.
Things you need to know
Selection process details
As part of the application process you will be asked to complete:
- Personal information.
- A CV in the space provided, setting out your employment history.
- A Personal Statement (maximum of 1250 words) which should demonstrate how you meet ALL the essential skills as set out in the job description.
Further details around what this will entail are listed on the application form.
Stage 1 Assessment – Sift
Should a large number of applications be received, an initial sift may be conducted using the CV and personal statement only. To be successful, you must demonstrate your experience matching ALL of the Essential Skills listed in the job advert above.
Please note that you are not required to produce behaviour-based examples in the content of your CV or personal statement as these are not assessed at sift. Applications will be sifted and scored based on the information supplied in both your CV and personal statement and entered as one overall score within the results. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
Stage 2 Assessment – Interview:
If you are successful at the sift stage, you will be invited to a video interview using MS Teams, where you shall be assessed on the Behaviours listed below as well as Experience based questioning.
We will assess your relevant experience against the essential skills mentioned above and we will assess the Behaviours listed above.
Candidates will be expected to provide suitable ID at interview stage.
Indicative Timeline:
Please note that the following dates are only indicative at this stage and could be subject to change. If you are unable to meet these time frames, please let us know in your application.
- Closing date:3rd December 2023
- Sifting Panel: Week commencing 4th December 2023
- Final Panel Interviews: Week commencing 11th December 2023
Further Information
Find out more about Working for DWP
Posting will be made in merit order by location, this will be based on the geographical requirement at the time.
A reserve list may be held for a period of 6 months from which further appointments can be made. Reserve list candidates will be posted in merit order by location.
Any move to DWP from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Successful candidates will be posted to a specific role and will have the opportunity to express a preference as part of the selection process, although final decisions may come down to business need, and the skills and development needs of candidates. Standard promotion rules will apply, and successful candidates will be placed on the pay scale and terms and conditions of DWP.
As part of the governments Places for Growth Programme, we are committed to delivering a more geographically diverse Civil and Public Service that will better serve the public and ministers. As part of this initiative, we are continuously reviewing how we recruit into each location listed.
Before applying for this vacancy, current employees of DWP should check whether a successful application would result in changes to their terms & conditions of employment, e.g. mobility, pay, allowances. Civil Servants that would transfer into DWP from other government organisations, following successful application, will assume DWP’s terms & conditions of employment current on the day they are posted, unless DWP has stated otherwise in writing.
The Civil Service values honesty and integrity and expects all candidates to abide by these principles. Please ensure that all examples provided in your application are taken directly from your own experience and that you describe the examples in your own words. Applications will be screened and if evidence of plagiarism or copying examples/answers from other sources is found, your application will be withdrawn. Internal DWP candidates may also face disciplinary action.
Reasonable Adjustment
At DWP we value diversity and inclusion and actively encourage and welcome applications from everyone, including those that are underrepresented in our workforce.
We consider visible and non-visible disabilities, neurodiversity or learning differences, chronic medical conditions, or mental ill health. Examples include dyslexia, epilepsy, autism, chronic fatigue, or schizophrenia.
If you need a change to be made so that you can make your application, you should:Contact Government Recruitment Service via DWPRecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Complete the Reasonable Adjustments section in the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if youre deaf, a Language Service Professional.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Feedback will only be provided if you attend an interview or assessment.
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Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : Joanne Pryce
- Email : commercialdirectorate.recruitment@dwp.gov.uk
Recruitment team
- Email : dwprecruitment.grs@cabinetoffice.gov.uk
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission. Click here to visit the Civil Service Commission.
