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About the job
Job summary
We encourage applications from a diverse range of candidates
At DfE, we are proud of the commitment we make to diversity and inclusion and of the progress we have made. We have active & vibrant staff networks, special leave policies and workplace adjustments put in place for those who need them. We are continuing to build a diverse DfE, in an inclusive environment which nurtures and realises potential in all, at all levels. Equality and Diversity – Department for Education
Our HR team is looking for an HRIS Analyst to help manage the continuing growth and evolving HR and Payroll technology platform. This role will focus on maintaining and actively supporting ongoing improvements to our Workday platform while ensuring the use of best practices across the business areas.
Job description
Key responsibilities of the role include:
- Collaborate with cross functional teams and stakeholders to understand payroll requirements, analyse business processes and identify opportunities for system enhancements
- Ensure compliance with relevant payroll regulations, laws and internal policies
- Being proactive in understanding system functionality and future roadmaps to ensure we are optimising our use of Workday
- Supporting, analysing, troubleshooting, and resolving Workday issues
- Working closely with our Data and IT teams to develop and maintain integrations into downstream business solutions
- Delivering and supporting optimisation projects and enhancements
- Documenting technical specifications and mapping of impact across the business
- Escalation for complex queries relating to Workday business processes to ensure effective system service delivery
- Working closely with the HR, Payroll and Expenses teams to ensure a seamless user experience
- Training and upskilling key stakeholders in the use of Workday
- Analysing system performance and suggest improvements
- Manage the review, impact analysis and implementation of the bi-annual Workday release cycle, with a particular focus on Payroll module
- Deliver Products, Tools, and Documentation, ensuring the delivery of change is made against a fully auditable process
- Maintaining the security for the system including; testing, assurance, data privacy and best practices
Person specification
Essential criteria:
- 3+ years Workday Configuration experience
- Workday Pro or equivalent Workday training (8+ Workday certified courses must include HCM Fundamentals, Payroll Fundamentals, Report Writer, Calculated Fields, Business Process Fundamentals)
- Functional experience in HCM, reporting and payroll
- Strong understanding of payroll processes, tax regulations, wage garnishments and other payroll related functions
- Expertise in HR data governance and best practice
- Knowledge of, and comfort with, the complexities of integrating HR systems and processes with wider business administration activities
- Strong problem solving skills
- Ability to prioritise workloads
- Process and detail driven to identify the impact of changes.
- A good communicator experience in gathering end to end business requirements and translating these into system configuration changes.
- Experience of engaging with, and influencing, stakeholders to develop requirements, with the ability to provide constructive challenge where required
- Significant experience of change management including implementing new functionality to ensure successful adoption of system improvement
Desirable Criteria
- Formal certification/training in Workday methodologies and practices
- Functional experience in one or more of the following areas: time tracking, security, absence management, integrations
- Additional experience in WD Studio and/or advanced reporting
Desirable criteria will only be assessed in the event of a tie break situation to make an informed decision.
Qualifications
Benefits
Applicants currently holding a permanent post in the Civil Service should note that, if successful, their salary on appointment would be determined by the Departments transfer / promotion policies.
As a member of the DfE, you will be entitled to join the highly competitive Civil Service Pension Scheme, which many experts agree is one of the most generous in the UK, with an average employer contribution of 27%.
You will have 25 days leave, increasing by 1 day every year to a maximum of 30 days after five years service. In addition, all staff receive the King’s Birthday privilege holiday and 8 days bank and public holidays.
We offer flexible working arrangements, such as job sharing, term-time working, flexi-time and compressed hours.
Most DfE employees will be working a hybrid pattern, spending at least 60% of their time in an office or work setting. Changes to these working arrangements are available in exceptional circumstances but must be agreed with the line manager and in line with the requirements of the role.
Travel to your primary office location will not be paid for by DfE, but costs for travel to an office which is not your main location will be covered.
As an organisation, which exists to support education and lifelong learning, we offer our staff excellent professional development opportunities.
Things you need to know
Selection process details
Application:
To apply for this role you will be required to provide a CV and a personal statement. The personal statement (maximum 1000 words) should demonstrate how you meet the essential criteria, listed in the person specification section of the advert.
Your CV and personal statement will be assessed against the essential criteria. We will carry out an initial sift based on the following essential criteria:
- 3+ years Workday Configuration experience
- Workday Pro or equivalent Workday training (8+ Workday certified courses must include HCM Fundamentals, Payroll Fundamentals, Report Writer, Calculated Fields, Business Process Fundamentals)
- Functional experience in HCM, reporting and payroll
If successful at initial sift, we will then progress to a full sift.
Interview:
The interview will involve a discussion around your experience against the essential criteria as well as asking some Strength-based questions.
Feedback will only be provided if you attend an interview. Interview dates are planned for week commencing 11 and 18 December. Please note, if invited to interview we will ask to see evidence of your Workday certifications during the interview.
We reserve the right to raise the minimum pass mark in the event of a high volume or strong field of candidates.
Other Information
We reserve the right to raise the minimum pass mark in the event of a high volume or strong field of candidates.
Please be aware that this role can only be worked in the UK from the location options provided and not from overseas.
The government is committed to supporting apprenticeships, enabling people to learn and progress in a role whilst earning. We want to monitor the number of people who have completed apprenticeships who are now applying to progress further in their career and are asking this question to all candidates, on all vacancies. You will be asked a question as part of the application process about any previous apprenticeships you have completed. Your response to this question will not affect your application and it is not a requirement of the role to have completed a previous apprenticeship.
For this role the department would not consider sponsoring a Certificate of Sponsorship/visa. Please note we are unable to offer advice on any Visa and Immigration cases.
If successful and transferring from another Government Department a criminal record check maybe carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Department of Education of your intention by emailing Pre-Employment.Checks.DFE@education.gov.uk stating the job reference number in the subject heading.
Department for Education do not cover the cost of travel to your interview/assessment unless otherwise stated.
A reserve list may be held for a period of 6 months from which further appointments can be made.
Candidates will be posted in merit order based upon location preference. Where more than one location is advertised you will be asked to state your preferred location.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.
Terms and conditions of candidates transferring from ALBs and NDPBs
Bodies that are not accredited by the Civil Service Commission and are not able to advertise at Across Government on Civil Service jobs will be treated as external new starters and will come into DfE on modernised terms and conditions with a salary at the band minimum.
Bodies that are accredited by the Civil Service Commission but do not have civil service status will be offered modernised terms and will not have continuous service recognised for leave or sickness benefits. Salaries should be offered at band minimum, but there is some flexibility where this would cause a detriment to the individual.
Bodies that are accredited by the Civil Service Commission and do have Civil Service status will be treated as OGD transfers. Staff appointed on lateral transfer will move on to pre-modernised DfE terms (unless they were on modernised terms in their previous organisation). Staff appointed on promotion will move on to modernised DfE terms. Staff will transfer over on their existing salary (on lateral transfer) and any pay above the DfE pay band maximum will be paid as a mark time allowance. Staff moving on promotion will have their salaries calculated using the principles set out in the attached OGD transfer supplementary information.
Reasonable adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. If you need a change to be made so that you can make your application, you should:
Contact Department of Education via centralrecruitment.operations@education.gov.uk soon as possible before the closing date to discuss your needs.
Complete the Assistance required section in the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if youre deaf, a Language Service Professional.
Any move to Department for Education (DfE) will mean you will no longer be able to carry on claiming childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : Rachel Smith
- Email : Rachel14.SMITH@education.gov.uk
Recruitment team
- Email : AdvertsRecruitment.DFE@education.gov.uk
Further information
