Apply Now
Details
Reference number
Salary
Civil Service Pension with an average employer contribution of 27%
Job grade
Contract type
Business area
Type of role
Procurement and Contracts Management
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
Job Summary
Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind. From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe!
Learn much more about DIO in our Candidate Information Guide attached.
Job description
About our PFI team:
Would you like to join a hard-working team who support and deliver challenging Facilities Management (FM), Utilities and infrastructure refurbishment programmes to manage our existing PFI Portfolio and replace the current DIO PFIs as they expire!
The DIO Commercial PFI team manage 10 PFIs which expire between 2028 and 2042. As part of this role you will work on commercial aspects both the management of the contracts and the pre-sourcing and sourcing aspects of Replacement Programme. You will engage with Suppliers, markets, Internal and External customers and Project staff to develop effective Commercial solutions to effectively manage the existing contracts to a conclusion and follow the PFIs as they expire.
Joining our PFI team means working on-line and on-site in a Hybrid working pattern with a diverse, committed, and upbeat teams who all bring different skills and experience, crafting an environment of continuous learning. You will be working with military colleagues, civil servants and consultants of all grades and ranks.
Whether you want to develop existing Contract Management, Pre-Sourcing and Sourcing skills in more complex commercial environments or wish to supplement other Commercial skills by learning high profile Market Engagement and Sourcing, this will be a quality role to improve your Commercial development.
As DIO Commercial continues to grow, now is a phenomenal opportunity to get involved with innovate and exciting Utility, Infrastructure and FM projects from the outset.
Why join us:
This role will improve your Contract Management skills and gain a wider range of experience in contract pre-sourcing and sourcing skill areas working alongside dynamic and motivated programme delivery staff.
This role offers a fantastic opportunity to develop professionally, with the opportunity to complete MCIPS in addition to other development opportunities.
DIOs mission is to Be proud; Be challenged; Be unique. To enable this DIO recognises that a diverse workforce is at the heart of different insights, ideas and innovation. A workforce diverse in background and life experience produces trusted public services and better decisions. We want our people to be curious and continuously strive for improvement, collaborative in an inclusive culture, ambitious and resilient and committed to Defence, empowered and able to challenge so you can play a key part in shaping the direction of our organisation.
To enable this DIO commits to offering its employees:
The ability to acquire industry recognised qualifications supported by DIO
Free membership for professional qualifications including CIPS
Professional and Personal Development of skills
Access to thousands of training courses through Civil Service Learning, some free or paid by DIO
Opportunity to join 6 networks covering Disability, Faith and Belief, Gender Equality, LGBTQI+, Race, Social Mobility and 3 networks dealing with employee wellbeing and support: Speak Safe Volunteers, Mental Health First Aiders and Equality, Diversity and Inclusion Advisers
Opportunity to drive and embed sustainable practices and solutions through delivering and managing sustainable procurement for Defence estates
Join the Defence Infrastructure Organisation (DIO) and have a future that matters: Be proud; Be challenged; Be unique
Person specification
As an Associate Commercial Lead in the PFI team:
You will work as part of a team managing existing contracts and additionally provide Commercial support to the Replacement Programme Teams for Phase 1 and Phase 2 PFI Replacements, working alongside Project, technical and finance colleagues to develop Commercial Models and Strategies to deliver requirements beyond the PFI contract expiry dates.
This role will provide you with an opportunity to gain a wider range of experience in contract management from contract amendments, administration, performance management, customer engagement and exit planning whilst also becoming part of the associated DIO Contact Management Teams.
You will engage with markets, industry and specialist consultants in early market engagement, pre-sourcing and options analysis phases of pre-concept and concept project phases, moving to develop Commercial models and strategies that can deliver effective and value for money outcomes. Beyond Outline business case approval formal procurement will be undertaken before full business case approval is sought.
In support of ongoing Contract Management and the PFI replacement programme, you will source and contract for crucial programme support such as legal advice, specialist technical support and consultancy services.
Your role will involve crafting strong working relationships within your own team as well as other parts of the Commercial function across DIO and beyond across MOD.
As the Commercial Lead you will provide guidance to internal customers on matters including commercial strategies, procurement ethics and commercial obligations, in accordance with DIO, MOD and wider Government policies.
This role has a requirement to be present at the DIO and PFI locations for related meetings as required, but as part of a Hybrid Working Pattern.
Responsibilities:
Conducting pre-Sourcing activity for complex PFI replacement projects of high value and high profile
Market Engagement, Assessment and analysis and Reports
Strategic Options Analysis
Developing Commercial Strategies and Business Cases
Contract Management activities including Performance analysis, managing complex payment mechanisms and effectively controlling contract change
Sourcing External support such as technical and legal
Managing contracts to Expiry
Essential Criteria:
Experience of managing complex contract arrangements and experience of pre-sourcing and sourcing in a public sector setting
You must become a qualified Commercial Officer to Practitioner Level within 18 months of joining the organisation. This means you will have to study to achieve CIPS Level 4, and sit a MOD accreditation panel
Ability to undertake travel to UK establishments as well as some travel to PFI locations (in South of England) for attendance at meetings
Behaviours
We’ll assess you against these behaviours during the selection process:
Technical skills
We’ll assess you against these technical skills during the selection process:
- Section 1 Pre-Sourcing – 1. Supply Market Analysis- understanding Pre-Sourcing engagement
- Section 3 – Contract Management 1 Contract Management Principles Understanding Contract Management
Benefits
£11,631 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides.
Offered Benefits
- Highly competitive Pension Scheme with an average employer contribution of 27%.
- Alternative working practices such as working from home.
- Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer.
- 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years service.
- Enhanced Parental Leave.
- Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens.
To learn more about our full range of benefits, view our Candidate Information Guide attached.
Allowances
£1500 Commercial Market Skills Allowance (MSA); individuals are eligible once qualified to Practitioner Level and have been issued with a Commercial Letter of Delegation. The allowance will be paid from the date a Commercial Letter of Delegation is issued and renewal is subject to achieving the correct amount of Continued Professional Development and remaining a member of CIPS. Please note that this allowance will be pro rated for Part Time staff
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Employment Hours
The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees. Flexible working, Compressed Hours, Part-time working and Job Share working patterns will be considered.
Things you need to know
Selection process details
Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework and Commercial Skills and Competency Framework to assist you in the demonstration of your skills and experience.
Your suitability for the role will be assessed using the Success Profile and the Commercial Skills and Competency Framework elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.
Please provide your evidence using the STAR Technique using the attached information on how to apply.
Situation: Describe the situation you found yourself in. You must describe a specific event or situation. Be sure to give enough detail for the job holder to understand.
Where are you?
Who was there with you?
What had happened?
Task: The recruitment panel will want to understand what you tried to achieve from the situation you found yourself in.
What was the task that you had to complete and why?
What did you have to achieve?
Action: What did you do? The job holder will be looking for information of what you did, how you did it and why. Keep the focus on you. What specific steps did you take and what was your contribution? Remember to include how you did it, and the behaviours you used. Try to use I rather than we to explain your actions that lead to the result. Be careful not to take credit for something that you did not do.
Result: Dont be shy about taking credit for your behaviour. Quote specific facts and figures easily understandable.
What results did the actions produce?
What did you achieve through your actions, and did you meet your goals?
Was it a successful outcome? If not, what did you learn from the experience?
Keep the situation and task parts brief. Concentrate on the action and the result. If the result was not entirely successful describe what you learned from this and what you would do differently next time. Make sure you focus on your strengths.
When providing your evidence please ensure that you avoid acronyms and company specific jargon.
At application you will be assessed against the following:
Experience:
- CV – detailing Job History, Full Qualification details and Previous Skills and Experience
- Personal Statement – As part of the application process, you will be asked to provide a Personal Statement of 500 words, the purpose for this, is for you to showcase your relevant skills and experience against the job requirements.
The statement is your opportunity to give examples of how you fit the requirements of the role.
When writing a personal statement, it is important that you:
Read the job specification so you are clear about the job requirements
Outline the skills and experience that you have that are relevant to the job and use examples to help demonstrate this
Keep to the word limit, if your statement is too brief it will not provide the required depth of detail and evidence to be assessed fully
Please do not use acronyms
At interview you will be assessed against the following:
Behaviours:
- Leadership
- Communicating and Influencing
- Working Together
Technical: Commercial Skills and Competency Framework – Practitioner Level
- Section 1 Pre-Sourcing- 1 Supply Market Analysis- Understanding Pre-Sourcing Engagement
- Section 3 – Contract Management 1 Contract Management Principles Understanding Contract Management
Application sifting is scheduled to take place on week commencing: 09/01/2023
Interviews are currently taking place either remotely or face to face and will be conducted week commencing: 18/01/2023
A minimum of 2 full working days notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs.
To assist with your application please find attached below:
- DIO Candidate Information Guide
- DIO Candidate Information Guide – Accessible Version
- Commercial Skills and Competency Framework
For help and support with your application check out our Civil Service Careers Homepage and the How to apply section
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
You may want to save a copy for your records.
Contact point for applicants
Job contact :
- Name : DIO Comrcl-BI Resourcing Team
- Email : diocomrcl-biresourcingteam@mod.gov.uk
Recruitment team
- Email : DBSCivPers-DIOResourcing@mod.gov.uk
Further information
Applicants should monitor their Civil Service Jobs application centre regularly for updates.
Some of MoDs Terms and Conditions of Service (TACOS) changed from 3 February 2014. Those TACOS changes applied to Broader Banded and Skill Zone staff who were new recruits to MoD or who were appointed to a post on substantive promotion, progression or advancement. On the same basis, the TACOS for Departmental Retained Grades changed with effect from 01 September 2014. The document attached to this advertisement provides more information.
All employees joining MOD who are new to the Civil Service will be subject to a 6-month probation period (unless otherwise advised) effective from the employment start date.
Any move to Ministry of Defence from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at www.childcarechoices.gov.uk
If you need to contact Defence Business Services (DBS) regarding this vacancy, please contact the DIO Enhanced Recruitment Team on DBSCivPers-DIOResourcing@mod.gov.uk
Complaints
Please be aware that the selection and interviewing of applicants is the responsibility of the Recruiting Line Manager (RLM) and not the Defence Business Services (DBS) Resourcing team. DBS do not play any part in the selection and interview process.
Therefore, if you wish to discuss your feedback, or you are dissatisfied with your markings, you should in the first instance raise this with the Recruiting Line Manager of the vacancy.
If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address:
Defence Business Services, Scanning Hub, PO Box 38, Cheadle Hulme, SK8 7NU
If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address:
Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ
Or by email: info@csc.gov.uk
Cabinet Office Fraud Checks
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant whose details are found to be held on the IFD will be refused employment
Civil Service Recruitment Principles
Please see the link below for the civil service recruitment principles.
https://civilservicecommission.independent.gov.uk/recruitment/recruitment-principles/
To find out a bit more about what its like working for MOD, visit the Civil Service Careers Website
https://www.civil-service-careers.gov.uk/departments/working-for-the-ministry-of-defence/
Please see the MOD Privacy Notice link below which describes how we will use your personal data, explains your rights and gives you information you are entitled to under Data Protection legislation.
https://www.gov.uk/government/publications/ministry-of-defence-privacy-notice/mod-privacy-notice
Travel Costs
There will be no reimbursement for any travel expenses for the interview.
Nationality Statement
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.
This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
Smoke-Free Working Environment Policy
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
