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Business Management and Improvement
Governance
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About the job
Job summary
The first duty of the government is to keep citizens safe and the country secure. The Home Office has been at the front line of this effort since 1782. As such, we play a fundamental role in maintaining the security and economic prosperity of the UK.
The Home Office leads on immigration and passports, refugee protection, counter-terrorism, policing, fire services, and crime and drugs policy.
Digital Data and Technology (DDaT) enables the Home Office to keep the UK safe and secure. We design and build the services that help people apply for visas or passports; support policing and counter-terrorism operations; and protect the UKs borders.
This is an exciting time to be at the Home Office. Youll have a chance to shape the future and support our mission to deliver exceptional public services that work for everyone.
Our work is guided by these principles:
- we put user needs first
- we value delivery and outcomes over process
- we work in the open
Our flexible working policy ensures a healthy work-life balance. We also nurture talent and offer a broad range of learning and development opportunities that will help you flourish in your role.
We work hard to maintain a positive working culture and are committed to helping you fulfil your potential. We value diversity and provide an open, inclusive and supportive environment to help you do your best work.
You can keep up-to-date with our work on the Home Office DDaT blog.
Job description
To succeed in this role, you will be proactive and detail oriented, with the ability to work flexibly, focusing efforts and resources on priority activities as required. You will play a critical role in the successful management and delivery of DDaTs project management work.
You will have the opportunity to work in a fast paced and changing environment, helping to develop DDaTs PMO function and to ensure the successful delivery of critical projects.
PMO specialists within DDaT align to the Project Delivery profession, for Project Delivery professionals in Government.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estates capacity, by Spring 2024. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details).
Person specification
Your main day to day responsibilities will include:
- Leading on and defining the delivery of effective governance processes throughout your portfolio, providing the first line of project assurance; arranging external reviews at appropriate points in the project lifecycle, and ensuring recommendations are actioned by project teams.
- Understanding and communicating the organisations governance pathways driving appropriate use of boards and build governance into the project cycle. Analysis and challenge of data in the reports. Presenting reports at relevant boards.
- Working with stakeholders to agree a governance and reporting structure. Setting up project boards, ensuring all relevant stakeholders are represented.
- Leading the PMO to support project teams in their delivery and achievement of Business Case benefits and outcomes.
- Establishing project controls to track project delivery, reporting on project progress and status to appropriate stakeholders.
- Supervising the establishment of processes and standards for managing risks and issues within projects, working closely with the Senior Risks & Issues Manager as part of this. Ensuring items are escalated to the appropriate stakeholders and boards as required.
You will also be expected to carry out the following day to day activities:
- Supporting Project Managers in the development of their Business Cases, ensuring input from specialists is included as necessary.
- Providing direction and guidance to the PMO team and championing the use of best practice project management methodologies, standards, and processes.
- Managing the PMO team and supporting the Project Managers in the identification and deployment of resources throughout the project lifecycle.
- Liaising with a broad range of key stakeholders across the project delivery environment and advising the project team on appropriate techniques for managing these relationships.
Essential criteria
Youll have a passion for PMO with the following skills or proven experience in:
- Working in a PMO environment and implementing best practice frameworks within which large scale projects and programmes were delivered.
- Demonstrating expertise in core PMO functions such as planning, resource management, benefits management, risk management and governance and reporting.
- Building, and maintaining, strong relationships with a broad range of stakeholders.
- Demonstrating excellent interpersonal and communication skills, being able to tailor your approach to suit the audience and situation.
- Managing, analysing and interpreting data, creating digestible and actionable reports for senior stakeholders.
- Demonstrating strong team leadership skills, maintaining engagement with stakeholders and influencing others.
Desirable criteria
Ideally you will also have the following skills or some experience in:
- Understanding different methodologies used in project delivery environments, such as Waterfall and Agile.
- Demonstrating experience of large-scale project delivery in government environments.
Qualifications
PRINCE2 Practitioner
Managing Successful Programmes Practitioner
P3O Practitioner
Managing Successful Programmes Advanced Practitioner
Project Leadership Programme
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
Selection process details
As part of the application process, you will be asked to complete:
- A CV detailing job history/qualifications/skills
- A statement of suitability (maximum 1000 words)
Further details around what this will entail are listed on the application form.
The statement of suitability should be aligned to demonstrate your skills and experience for the role and how you meet the essential criteria as detailed in the job description.
The sift will be held on the statement of suitability. The CV will not be scored.
If you are successful at sift stage, you will be invited to an interview which will be behaviour-based questions on all listed behaviours.
Sift and Interview Dates
Sift is expected to take place week commencing 15th January 2024.
Interviews are expected to take place week commencing 5th February 2024.
We will try to meet the dates set out in the advert, however on occasions these dates may change.
Interviews will be carried out via video. Candidates will be required to have access to:
- A laptop (personal or work) with a working webcam
- Good internet connection
- Microsoft Teams
PLEASE NOTE: Due to time constraints we may not be able to offer alternative interview date(s). It is therefore expected that candidates who are successful at sift stage will make themselves available during the above time frame given.
Further information
Please read the essential skills for this position carefully. We will only consider those who meet the listed requirement.
If you have previously made an unsuccessful application for a role with the same essential skills and are not able to demonstrate how you have developed these skills since your last application please reconsider applying as your application is unlikely to be successful.
For meaningful checks to be carried out, individuals need to have lived in the UK for a sufficient period of time to enable appropriate checks to be carried out and produce a result which provides the required level of assurance. You should normally have been resident in the United Kingdom for the last 3 years if the role requires CTC clearance, 5 years for SC clearance and 10 years for DV. A lack of UK residency in itself is not necessarily a bar to a security clearance and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.
A reserve list of successful candidates will be kept for 12 months. Should another role become available within that period you may be offered this position.
We often have similar roles available at different grades. If a candidate is suitable for a similar role or a lower grade than they have applied for, we may offer the candidate that role without the need to go through a further selection process providing the role has the same behaviours and essential skills.
Visa sponsorship
We are unable to sponsor any individuals via Skilled Worker Sponsorship/Tier 2 (General) work visas as we do not hold a UK Visa & Immigration (UKVI) Skilled Worker License.
Every day, Home Office civil servants do brilliant work to develop and deliver policies and services that affect the lives of people across the country and beyond. To do this effectively and fairly, the Home Office is committed to representing modern Britain in all its diversity, and creating a welcoming, inclusive workplace where all our people are able to bring their whole selves to work and perform at their best.
We are flexible, skilled, professional and diverse. We work to recruit and retain disabled staff and area Disability Confident Leader. We are proud to be one of the most ethnically diverse departments in the civil service. We are a Social Mobility Foundation top 75 employer.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
For further information please see the attached notes for candidates which must be read before making an application.
Existing Civil Servants should note that some of the Home Office terms and conditions of employment have changed. It is the candidates responsibility to ensure they are aware of the Terms and Conditions they will adopt should they be successful in application and should refer to the notes for candidates for further details.
Transfer Terms: Voluntary.
If you are invited to an interview you will be required to bring a range of documentation for the purposes of establishing identity and to aid any pre-employment checks.
Please see the attached list of Home Office acceptable ID documents.
Any move to the Home Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Reasonable Adjustments
If a person with disabilities is at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via HOrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs
- Complete the Assistance Required section in the Additional Requirements page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a language service professional
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the Contact point for applicants section.
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : Home Office Resourcing Centre
- Email : HORCCampaignTeamDDAT@homeoffice.gov.uk
Recruitment team
- Email : HOrecruitment.grs@cabinetoffice.gov.uk
Further information
HORecruitment.GRS@cabinetoffice.gov.uk. If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission.
