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About the job
Job summary
For jobs located in Wales, the ability to speak Welsh is desirable
From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Governments largest department.
People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential.
DWP has the largest commercial estate in government and our team is committed to being smaller, greener and better helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expert functions such as Policy, Finance, Digital and HR.
The DWP Estates function ensures the smooth and efficient operation of this network on a day-to-day basis. We manage a private sector supply chain that delivers essential services such as security guarding, maintenance, property and leasehold, construction, cleaning and facilities management. Many of these services are business critical and we cannot safely open our offices without them.
Our ambitions are to:
- Transition to a smaller, more affordable, and adaptable estate
- Invest in improving DWPs buildings and infrastructure, conducted mainly through an extensive programme of planned replacement works
- Meet our agreed Government Greening Commitments – creating a culture where sustainability is embedded
- Expertly deliver cost effective services
- Create a professional working culture that is best in class across the Government Property world.
There is no better time to join us as we transform our estate and make our buildings fit for the future.
This Real Estate specialist role will work closely with project related supplier partners with a key responsibility in the oversight of how operational Project Management services (excluding major projects) are delivered across the portfolio, along with budget challenge and approval for projects.
This role will manage and continue to improve a robust process to ensure long term strategic DWP sites are fit for purpose, allowing maximum occupation to support the Authorities business.
The scope of the investment activity includes critical asset replacements and enhancements (such as boilers, heating/cooling systems, lifts, roofing etc.) across the DWPs large, complex and varied portfolio. A typical annual programme will comprise in excess of 200 master Lifecycle projects delivery a total investment in excess of £50M. The programme has sustainability at its core and is a key enabler in driving a greener estate. Typical you will lead the delivery of multiple sustainability related initiatives such as LED lighting and Air Source Heat Pump installations. You will share this portfolio with 2 other Senior Programme Managers.
Job description
Government Property Profession Career Framework (Link)
This role sits within the following:
- Job Family Property & Construction Projects
- Core Role Property & Construction Project Management
- Level Senior Practitioner
Key accountabilities
- Working in partnership with the DWP Estates Strategy & Portfolio Planning, Asset Management and Project Teams to ensure a holistic, cost-effective approach to the planning and delivery of major critical asset replacement and lifecycle works programmes in line with Departmental strategy.
- Act as a key stakeholder contributing, challenging and validating asset investment strategic planning and budget setting which develops a robust and viable multiple year Investment Plan, and understand and deliver the agreed outputs within an agreed budget allocation.
- Deliver the agreed outputs by producing and obtaining agreement on the annual (Financial Year) Lifecycle Delivery Plan.
- Accountable for the effective management and successful delivery to time, cost & schedule of the agreed Annual Lifecycle Delivery Plan (ensuring consequences and dependencies are effectively managed). Control lifecycle and variation expenditure and income to meet agreed budgets and to maximise efficiencies whilst achieving the required quality standards
- Actively build and maintain a network of colleagues and internal & external key interfaces in the supply chain to provide a fit-for-purpose and accurate suite of MI, data, reports and forecasts capturing delivery, risk and financial metrics.
- Accountable/responsible for ensuring the Departments lifecycle management strategy is pro-active, cost-effective and successfully delivers in line with contractual timescales whilst welcoming and responding to views and challenges of others despite any conflicting pressures.
- Ensure the Lifecycle Works Programme is delivered in compliance with all legislative, Health & Safety, contractual requirements and relevant building/engineering standards.
- Provide key stakeholder management as required to support the planning and delivery of the Lifecycle Works Programme.
- Ensure the provision and appropriate discharge of Health and Safety responsibilities in accordance with statutory and Authority requirements.
- Provide input and challenge to ensure that workplace and technical design standards are compliant.
- Liaise closely and build effective working relationships with Estates Commercial/Category Management, Cost Management, Performance and Audit and Finance BP as required.
- Contribute to the procurement of professional services consultants and works contractors to undertake inspections, detailed design and works delivery. Review supplier full tender documents and conduct analysis in conjunction with good industry practice.
- Own, and regularly review robust progress, technical and financial management and reporting regime, ensuring appropriate governance, audit and commercial approval arrangements are in place.
- Proactively demonstrate the DWP values and Estates One Team culture to all service partners.
Person specification
Essential Skills, Knowledge & Experience
- Extensive experience within a property profession discipline.
- Working knowledge of building condition surveys and asset management.
- Strong Commercial experience gained within a property, facilities management or project delivery function within a large, matrix organisation.
- A proven track record in leading key stakeholders towards commercial solutions that give a balance of optimal commercial performance whilst delivering on business strategy.
- High level management of key suppliers, able to support negotiations, management or escalation issues, and engage in key decision making that has strategic consequences.
- Experience of project or programme management – excellent organisational skills supported by robust planning and prioritisation.
- Proven ability to interpret and analyse data to inform decision making.
- Understanding and complying with real estate and related statutory, regulatory and professional requirements
- Experience of financial management, spend forecasting and programme cost control procedures and reporting requirements to deliver maximum value for money
- Robust management of Contractors and professional services suppliers.
- Sound judgement, initiative and prioritisation skills, the ability to operate in a fast-paced environment and work to challenging timescales.
Qualifications/professional memberships
Desirable
- Working towards CIPS (Level 6), with a preference if already held, or
- Working towards IWFM (Levels 4-5) or other relevant construction industry professional membership, with a preference if already held
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
This role is suitable for a hybrid working arrangement, a type of flexible working arrangement, blending a combination of all workplace options (including home) with an office identified as a base and which remains the contractual place of work. Hybrid working means an employee working part of the week in their DWP office and, part of the week from home.
Hybrid workers will spend a minimum of 40% of their time in the office over a four-week period. The number of days that anyone will be able to work at home will be determined primarily by business need but personal circumstances and other relevant circumstances will also be taken into account. This means that colleagues experiences of hybrid working will differ. Also, any employees experience of hybrid working could change over time as role requirements and possibly personal circumstances change.
Successful candidates will be posted in merit order based on your location preferences and the geographical requirements of the business
Things you need to know
Selection process details
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Feedback will only be provided if you attend an interview or assessment.
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Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
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Contact point for applicants
Job contact :
- Name : Matt Pepper
- Email : matt.pepper@dwp.gov.uk
Recruitment team
- Email : dwprecruitment.grs@cabinetoffice.gov.uk
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission. Click here to visit the Civil Service Commission.