Royal Navy Develop Directorate – Information Management & Business Support

The Develop Directorate acts as the thought leaders for the RN, leading the development of the Royal Navy’s future warfighting capability and acting as the Design Authority for RN capabilities of the future to achieve the optimum mix of present and future warfighting technologies for a modern, global and ready Royal Navy.

Develop is divided into five parts, Strategic Force Development, Capability Sponsor, UWB, Shipbuilding and NavyX.

This position is advertised at 37 hours per week.

The DEVELOP Directorate is large and complex, covering Force Development, Capability Sponsorship, Programme Delivery and Capability Planning. Due to the size and span of the Directorate the Business Management Team is required to support all functional business activities, programme management and governance as well as overseeing ‘business as usual’ elements of capability output.

Responsibilities

Support the Business Support Services Lead and Delivery Manager in all tasks required to provide a professional service across the Develop Directorate, including but not limited to:

• Facilities management activities
• Internal Health & Safety activities
• Information Technology requirements
• Internal Events Management e.g. Staff Away Days
• Security

Be accountable for the information process within Develop Directorate, delivering all Information Management aspects across the Directorate, including but not limited to:

• Develop, maintain and manage the Directorate’s electronic working areas, managing top level changes to structure and access permissions to ensure they meet business needs and comply with information security policies
• Work closely with individuals and with team Information Management Officers to ensure that information is being captured, stored, distributed, used, and disposed of appropriately
• Draft and maintain all required Information Management processes within the Directorate, identifying and implementing improvements as necessary
• Coordinate the regular and timely review of paper and electronic records, ensuring that reviews are carried out in accordance with the instructions issued
• Support the Senior Information Officer (SIO) with all information assurance activities, compliance checks and returns
• Providing advice and guidance on Information Management activities
• Represent the Directorate at Information Management Forums and working groups as required

Act as the main point of contact for all Communications & Engagement activities, including but not limited to:

• Identifying and publishing key information on the Directorate SharePoint in support of Policy, Advice, Guidance and key topics of interest
• Regular analysis of the existing Comms & Engagement Tracker
• Identifying potential communications opportunities from across the Directorate
• Liaison with Royal Navy Communications and Influence (RNC&I)
• Change Advocate Network (CAN) co-ordinator for the Directorate

 Ad hoc activities in support of the Delivery Manager as required across all team functions.

Key Skills & Strengths required for the role:

• Adaptable to variations in work or environment and your effectiveness isn’t impacted by change. Must be flexible & versatile to thrive in a busy environment.
• Ability to look for better ways of working and enjoy coming up with new and original ideas to improve.
• Ability to proactively create and maintain positive, professional & trusting working relationships with a wide range of stakeholders.
• Ability to work to work without supervision, exercise judgement and demonstrate good organisational skills.
• Ability to pay attention to detail whilst also keeping an overview of the wider picture, having a service focus which looks for ways to serve stakeholders understanding their needs and actively aiming to fulfil them.

Must be competent in using MS Office tools; Microsoft Excel, PowerPoint, Word, Skype, SharePoint & Teams. Previous experience of working within a Business Support/Corporate setting is desirable

We’ll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Seeing the Big Picture
• Communicating and Influencing
• Working Together

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

The post does not offer relocation expenses. 

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. 

Please Note: Expenses incurred for travel to interviews will not be reimbursed. 

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.  

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. 

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.  

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights. 

Job contact :

• Name : Dawn Goral
• Email : Dawn.Goral101@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk