DNO – Replacement Warhead Programme Business Support Coordinator/Information Support

Do you want to be at the heart of real Defence issues and play a key role in the United Kingdom’s (UK) national security? 

Established in April 2016, the Defence Nuclear Organisation (DNO) delivers nuclear capability to deter threats and protect our nation. 

The DNO oversees all defence nuclear business (excluding operations) and is responsible for providing nuclear deterrence; sponsoring the Defence Nuclear Enterprise (all the organisations, programmes and people that sustain the UK’s nuclear deterrent); and advising on UK nuclear policy, planning and international co-operation on nuclear matters. 

The UK’s independent nuclear deterrent has existed for over 60 years to deter the most extreme threats to our national security and way of life, and that of our NATO Allies. To ensure that we have a credible and capable nuclear deterrent for as long as the security situation requires, we are building four new nuclear armed submarines – known as the Dreadnought Class – and replacing our nuclear warheads. These renewal programmes will utilise world-leading technology and are a showcase in science and engineering, highlighting the prowess of British industry.  

Here at DNO we strongly believe that diversity and inclusion is not only the right thing to do but is also essential for a thriving and successful organisation. We know that diverse teams bring a wide range of perspectives, experiences and ideas, which lead to better decision-making, creativity and innovation. We have a culture where differences are celebrated and our people feel supported, included and empowered. Join us and be part of an organisation that truly values diversity and inclusion and makes a positive impact on the world. 

The Warhead Directorate leads the UK nuclear warhead programme which provides a stockpile of reliable, safe and effective nuclear warheads to support the UK’s strategic nuclear deterrent now and in the future.

The Warhead Directorate has staff based in MOD Main Building, MOD Abbey Wood (Bristol), Aldermaston (Reading) and HM Naval Base Clyde (Scotland). This post will be based in either Bristol, Aldermaston or MOD Main Building (London).

This position is advertised at 37 hours per week. 

The Replacement Warhead Programme Business Support Coordinator/Information support post is exciting and varied and will provide vital support to the programme crafting the future of the nuclear weapons programme. There is opportunity to network with a wide variety of partners spanning Government, MOD and defence operators both nationally and internationally.

This is an excellent development opportunity for someone who wishes to join the defence nuclear programme. We are a diverse and multi-disciplined team delivering key element of the UK nuclear deterrent and gain exposure to one of the most significant, exciting and unique projects in government. Few projects are as important as this one, and our nuclear programme is a key priority for the Government. This leads to a hugely rewarding sense of making a real contribution to defence objectives.

The Business Support Coordinator/Information Support post will provide a pivotal role in ensuring that the enabling activities required to support the DNO Replacement Warhead Programme (RWP) are conducted in an appropriate manner. It will provide business and information support to all areas within the DNO RWP across all UK site locations where RWP staff are based as listed above. The role will also provide administrative support to RWP staff posted to the United States in all locations.

We are a sophisticated programme utilising a suite of systems in support of delivery. We require new joiners to have an appropriate level of access to RWP information and the effective use of technology to accurately classify, collate, catalogue and store relevant information. The post holder will have regular opportunities to engage with partners across the Warhead Directorate and wider DNO to ensure that the RWP is aligned with standard IM methodology across for the area.

Provide business support and Information support to the RWP by:

• Ensuring information management processes are kept up-to-date and reviewed regularly to ensure they’re fit for purpose under the latest KIM guidelines
• providing advice on information management issues and promoting best practice relating to information management
• Supporting the process of cataloguing and indexing RWP documents in a logical manner, consistent with Warhead, DNO and MOD best practice;
• Supporting the Information manager in developing appropriate retention and disposal schedules for electronic content and supporting audits
• Working closely with stakeholders with an interest in business support/Information support across the Warhead Directorate and wider DNO to ensure consistency of approach,
• Ensuring the admission of visitors onto all sites, liaising with security manager
• Assisting line managers with the on-boarding processes for new joiners and leavers;
• Handling travel and subsistence bookings for domestic and international visits and associated audits – including hire car, hotel and air transport bookings;
• Coordinating team meetings and away days;
• Taking the lead for visits to the USA, building knowledge with SME’s, processes are communicated and ensuring all visits are submitted on time.
• Ensuring RWP team business continuity processes are in place in line with wider directorate process;
• Selecting, managing and distributing management information across the full suite of systems utilised by the RWP, including by managing changing to SharePoint folders and access permissions, including new starters and Leavers.

Support the RWP Security Manager on all information management matters within the RWP by:

• Assisting on all security responsibilities, tasks and working closely with stakeholders.

Skills:

• Familiarity with Microsoft Office Software

Desirable Skills:

• Experience in business administration and Information support

We’ll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Changing and Improving
• Delivering at Pace
• Seeing the Big Picture

We truly believe that the MOD is a great place to work, and we offer a unique employee experience. We want to ensure that every single employee feels appreciated & fairly rewarded and offer the following additional benefits:

• Learning and development tailored to your role and broader skill development, enabling you to build a long-term career in your chosen area. Where appropriate there will be offers of training under our apprenticeship schemes.
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• 25 days annual leave, raising to 30 days following 5 years’ service (+ 8 days bank and public holidays), with family friendly benefits including improved maternity, paternity and adoption leave
• A Civil Service pension with an average employer contribution of 27%
• Cycle Loan (Advance on Salary)
• Thank You Scheme
• Defence Sports & Recreational Association (DSRA)
• Defence Discount Service
• Some of our sites have on-site gyms, restaurants, cafes, nurseries and more

The post does not offer relocation expenses. 

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. 

Please Note: Expenses incurred for travel to interviews will not be reimbursed. 

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.  

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. 

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.  

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights. 

Job contact :

• Name : DNO-External Recruitment
• Email : DNO-Externalrecruiting@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk