Apply Now
Details
Reference number
Salary
Civil Service Pension with an average employer contribution of 27%
Job grade
Contract type
Business area
Type of role
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
Are you a dedicated person who is passionate about making a difference?
Would you like to work for the Ministry of Defence?
Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UKs Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement.
Our Vision – To support UK defence customers with outstanding service every time.
Our Mission Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability.
DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society.
We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working.
Come and join the DBS community today!
Job description
DBS DIT are creating a team to ensure greater visibility of both obligations and performance of DBS DIT Contracts and to ensure effective Contract management is embedded in future DBS DIT contracts
Working as a contract management SME, your main responsibilities will include:
Establishing relationships with key stakeholders including senior leaders across DIT, finance, people and HR Business Partner colleagues across the organisation in order to understand the current contract landscape and how their delivery supports the business.
Actively build networks across DIT and other MOD business areas to seek best practice in Contract Management, ensuring suppliers meet the desired requirements and deliverables and the Authority meet their contractual obligations to facilitate this.
Work with DIT management board to highlight and embed best practice and to ensure forward look and current activities are aligned and any contractual implications are understood.
Shaping and informing future contractual requirements and strategies particularly by using analysis and insight to reveal patterns and correlations across DBS DIT requirements to identify potential aggregation of requirements.
This post has Line Management responsibilities for 1 x band HEO who will assist in contract management of DBS DIT contracts specifically ensuring core contractual deliverables such as Knowledge Transfer are more accurately captured and validated and 1 x HEO who will support as needed specifically ensuring CP&F activities are undertaken as necessary and managing Authorised demander lists for DBS DIT Libraries contracts, and acting as a shared contract management resource with the PGRMC contract management team..
There will also be a requirement to support DBS DIT MI through producing clear reports on contractual performance against deliverables and spend analysis, presenting data and conclusions logically and concisely in the most appropriate format highlighting any insights generated from current activities.
Assist in ad hoc Supplier Management activities, such as collating slide packs, data requests or briefings, alongside cover at DIT Mgt meetings as and when required.
DBS operates a blended working approach which will be a combination of office based and homeworking. The post holder will be required to work on a 60:40 office:home ratio.
Occasional travel to other DBS or MOD sites may be required.
Person specification
Experience of contract management activities including drafting and implementing contract management plans, setting and chairing and driving value from governance meetings with stakeholders.
Stakeholder engagement and management with a range of stakeholders both within and outside your immediate team.
Ability to identify better ways of working and to work with suppliers to enable continuous improvement over the life of any given contract, embedding this into future contracts.
Ability to communicate and convey proposals, ideas and recommendations to different audiences.
Experience of CP&F including raising requisitions and interrogating information to understand contract spend across a portfolio.
Ability to balance the requirements of several stakeholders, their priorities and deadlines, with agility and diplomacy.
Self-motivation to plan, develop and deliver significant pieces of work with light touch management, whilst also being part of a team which needs to pivot to deliver an overriding priority on occasion.
Enthusiasm for own and colleagues continuing professional development.
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
£11,631 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides.
An environment with flexible working options Monday-Friday
25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years service (pro rata). In addition to 8 public holidays per year, you will also receive leave for HM The Kings birthday
Hybrid working where role permits
An opportunity to be considered for Reward & Recognition- £250-£5000 per year.
Family-friendly policies including- parental leave and adoption leave
Learning and development tailored to your role
Professional and personal development of skills
A culture encouraging inclusion and diversity
Minimum of 15 days special leave in a rolling 12 month period for volunteer reserve commitments
Special paid leave to volunteer up to 6 days per year
The post does not offer relocation expenses.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
This position is advertised at 37 hours per week.
Things you need to know
Selection process details
Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.
Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, an initial sift will be conducted on the following success profile elements:
Primary: Experience – CV
Secondary: Behaviour – Managing a Quality Service
In this instance the remaining elements will be tested at interview.
At the application stage you will be assessed against the following:
- Experience – CV
- Experience – Personal statement – 500 words – Please provide information of how you meet the criteria set out in the job description. You may wish to further include examples of how you have tackled similar tasks or demonstrated the skills outlines in the job advert.
- Behaviour – Leadership
- Behaviour – Delivering at Pace
- Behaviour – Managing a Quality Service
- Behaviour – Changing and Improving
At the interview stage you will be assessed against the following:
- Behaviour – Delivering at Pace
- Behaviour – Managing a Quality Service
- Behaviour – Changing and Improving
In the rare case where individuals have exact matching scores, the order of merit will be determined based on the behaviour scores at interview in the following order:
- 1 – Behaviour – Managing a Quality Service
- 2 – Behaviour – Changing and Improving
- 3 – Behaviour – Delivering at Pace
If candidate scores are still exact, the merit order will then be determined on the sift score in the below order or priority:
- 1 – Experience – CV
- 2 – Experience – Personal statement
- 3 – Behaviour – Leadership
- 4 – Behaviour – Delivering at Pace
- 5 – Behaviour – Managing a Quality Service
- 6 – Behaviour – Changing and Improving
We want to offer opportunities to all who are successful at interview for our roles, but this isnt always possible, so we do hold candidates on an active reserve list for 12 months.
Application sifting to take place mid January.
Interviews are currently taking place via the following method: MS Teams (Preferred)
Interviews will be conducted late January.
A minimum of 2 full working days notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs.
To assist with your application please find attached below:
1. DBS Candidate Information Guide – Working for Defence Business Services – GOV.UK (www.gov.uk)
Disability Confident Scheme
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBS-EnhancedRecruitmentTeam@mod.gov.uk
MOD Recruitment Satisfaction Survey we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
You may want to save a copy for your records.
Contact point for applicants
Job contact :
- Name : Andrew Pickard
- Email : Andrew.Pickard100@mod.gov.uk
Recruitment team
- Email : DBS-EnhancedRecruitmentTeam@mod.gov.uk
Further information
