Army – Cadet Training Team – Team Administrator

Queen Elizabeth Barracks, Strensall, York, YO32 5SB.

York Garrison is the collective term given to the group of barracks based in the greater York area belonging to the British Army.  These include all the barracks in York, Strensall, and extends to Leconfield in East Yorkshire.  
  
The Cadet Training Team is responsible for the training of Cadets who undertake military style training as part of the Army Proficiency Certificate (APC) as well as offering them opportunities to participate in adventurous training, first aid training and a variety of community engagement activities.

This is a Fixed-term Appointment as a Cadet Training Team – Team Administrator in the Business Support and Improvement department. Your responsibilities will be as described in this job advert. The reason why you are appointed for a fixed period is due to Queen Elizabeth Barracks is currently due to close in 2024. It is not yet clear where the Cadet Training Team will be based once the Barracks closes. This post will therefore begin on your appointment and end 23 months after that date.

If you are a permanent MoD civil servant and are found successful for an internally advertised Fixed-term Appointment (FTA) you should move into the post under a Temporary Transfer (for up to a maximum of 3 years). At the end of the posting you will return to your previous MoD Business area. If this posting is at a higher grade, your promotion will be temporary, and you will return to your substantive grade at the end of the Temporary Transfer. If a Temporary Transfer cannot be agreed between all parties then a transfer on an FTA contract is possible, read the FTA and Change of Work Location in the UK policy for further information.

This position is advertised at 37 hours per week.

As part of a small, but professional team, The AO Team Administrator will provide crucial administrative support to the Cadet Training Team to allow the effective delivery of the Army’s Cadets programme.

This role presents a fantastic opportunity for an individual with good administrative and organisational skills to make a lasting difference to the way the York based Cadet Training Team delivers the wider cadet experience at the local level.

As the AO Team Administrator your main duties and responsibilities will iinclude:
• Providing routine administrative support to members of the Cadet Training Team (CTT), including management of stationary accounts and Contract Purchasing and Finance (CP&F) accounts/demands as authorised by Quartermaster (QM) CTT.
• Maintain accurate training and personnel records and archives, including maintaining up to date contacts lists.
• Provide support to the cadets database (Westminster), MODNet and other information management systems and administration as appropriate.
• Administer Management of the Joint Deployed Inventory (MJDI) report filing.
• Control of Cadet Contribution accounting.
• Manage Joint Asset Management and Engineering Solutions (JAMES) and Mandatory Equipment Inspection (MEI) programme scheduling.
• Deliver administrative support to CCF Central Camp and other CTT-led training camps.
• Deliver transport bookings and records control.
• Answer administrative queries from stakeholders are required.
A good knowledge of the use of IT in administrative tasks is essential. Knowledge of the ACF computer system Westminster (the Cadet Force Information Management System) is desirable, but full training will be provided to those who do not have this knowledge.

As you will need to visit all of the ACF/CCF locations within your area of responsibility, a full drivers licence would be desirable.

We’ll assess you against these behaviours during the selection process:

• Changing and Improving
• Working Together
• Making Effective Decisions
• Leadership

Alongside your salary of £22,758, Ministry of Defence contributes
£6,144 towards you being a member of the Civil Service Defined Benefit Pension scheme.

Find out what benefits a Civil Service Pension provides.

As a civil servant working alongside the Army, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects and a job that makes a difference.

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other benefits for Army civil servants include:
• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced maternity, paternity and adoption leave
• 6 days special leave per year which can be used for volunteering activities

This post does not offer any assistance with relocation allowances.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. 

Please note: Interview travel expenses will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

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Job contact :

• Name : David Prew
• Email : David.Prew774@mod.gov.uk
• Telephone : 07949 234395

Recruitment team

• Email : DBSCivPers-ResourcingTeam3@mod.gov.uk