Audit Support Officer

We will consider applications from people able to access the following offices: Birmingham, Bristol, Leeds, London, Newcastle and Sheffield. Hybrid Working is available to GIAA colleagues. This means a combination of office working and working from home. This includes time spent in our GIAA office locations and can also include any time spent attending our customers’ sites. GIAA colleagues are expected to work in an office location for two days a week on average (40%). Naturally, this expectation will be applied on a pro-rata basis for people who have a part-time or compressed hours working pattern. We are a customer-facing and a social organisation. Interacting in person with our customers and with one another benefits both our work and our wellbeing. Office working is not restricted to the office nearest to your home. Hybrid Working is an enabler so we encourage colleagues to manage their own office working arrangements, choosing the most appropriate office location for your needs, which may well be your customer’s office. Relocation costs will not be reimbursed Existing GIAA employees will be allowed to remain in their current location

About Government Internal Audit Agency

We are an executive agency of His Majesty’s Treasury (HM Treasury), established in April 2015 to improve the quality of internal audit provided to central government.

Most of the Agency’s people are professionally qualified internal auditors, accountants or investigators.

Many are also specialists in areas including counter fraud, project management, digital and commercial audit.

We lead both the Government Internal Audit Profession and the Government Internal Audit Function.

Our workforce brings with it a unique depth of experience gained in a wide range of government departments, related bodies and other sectors.

This enables us to offer a high-quality service based on cross-government insight and a strong understanding of our customers’ business.

In GIAA, we aim to be a great place to work and to ensure that we have the capability and capacity to make even more of a significant contribution to achieving A Brilliant Civil Service over the coming years.

Our initial focus was on becoming “a single audit practice”. We are now focused on taking GIAA to the next level so we can provide better insights and better outcomes for government.

This is an exciting opportunity to join audit teams that provide internal audit services across the Ministry of Justice (MoJ) or Department for Work and Pensions (DWP). The teams undertake a wide range of audit and assurance activity across a varied portfolio.

Your role will be to provide support to the Group Chief Internal Auditor (GCIA), the Senior Management Team, plus the network of Heads of Internal Audit across the MoJ or DWP Internal Audit team.

 The role will provide a proactive and effective support service covering a range of duties related to the operation of the team, including supporting audit committee reporting, resource management, action tracking and analysis/reporting of key information. The role is separate but complementary to the Executive Assistant roles which are more closely related to individual Senior Civil Servants. Line and task management will be from an Audit Manager with a reporting line to the GCIA.

Annual Audit Planning

• Supports the Group Chief Internal Auditor (GCIA), G6’s and G7 support lead in the collation of template Planning spreadsheets.
• Monitors timelines and completes tasks as assigned by the MoJ GCIA.
• Maintains oversight of the completion of customer memorandums of understanding, fee letters and charters across the 20+ customers covered by the team and ensure they are sent to the Professional Practice team.

Audit Committee Reporting Support

• Manages Audit Committee timetables.
• Collates returns into the template.
• Updates all management information in Committee reports on delivery, recommendations and other key information.
• Liaises with Audit Managers on any discrepancies.
• Tracks overdue recommendations to enable audit teams to follow up and accurately report to the Audit Committee.
• Monitors issue of final reports and ensures there are relevant entries for Audit Committee reports.
• Uses Change Requests to record amendments.
• Collates information on planned delivery to report on variances to Audit Committees.

Management Information (MI) – analysis and presentation

• Runs and distributes MI reports.
• Analyses delivery reports, highlights discrepancies and requests action from audit managers/auditors to rectify these, ensuring accuracy and integrity of team delivery data.
• Runs and distributes reports on outstanding recommendations, particularly ahead of Audit Committees, but also ad-hoc on request.
• Maintains oversight of Programme Change Requests.
• Works with the GCIA to monitor staff in post figures.

Resource Management

• Manages resource allocations on GIAA systems.
• Monitors audit progress against MI and reported performance.

Ad Hoc/Other tasks

• Maintains distribution lists.
• Maintains effective audit team records ensuring information is protectively marked and stored as policy.
• Records manager – responsibility for maintenance of allocated folders and contents in line with agreed standards and policies.

• Strong organisational skills
• Ability to prioritise and manage multiple demands to defined deadlines
• Good working knowledge of IT systems including Word, Excel and PowerPoint
• Strong communication and influencing skills
• Good analytical skills with the ability to draw conclusions from data 

As part of your application, you will be asked to submit a 500-word personal statement, demonstrating how you meet this criteria. 

We’ll assess you against these behaviours during the selection process:

• Working Together
• Making Effective Decisions
• Communicating and Influencing
• Delivering at Pace

Alongside your salary of £34,135, Government Internal Audit Agency contributes
£8,640 towards you being a member of the Civil Service Defined Benefit Pension scheme.

Find out what benefits a Civil Service Pension provides.

Benefits

• Competitive salaries and in-year rewards
• Flexible working
• A Civil Service Pension with an average employer contribution of 27%
• Discount on big brands
• Volunteering days
• Season Ticket Loan and Cycle to Work Schemes
• Free eyesight tests
• Family-friendly HR policies
• 25 days’ annual leave increasing by one day per year of service to 30 days after 5 years’ service
• Geographically based Agency

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

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Job contact :

• Name : Katie Woodhouse
• Email : GIAARecruitment@GIAA.gov.uk

Recruitment team

• Email : giaarecruitment@giaa.gov.uk