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Administration / Corporate Support
Finance
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About the job
Job summary
Are you looking for your next challenge or seeking to launch a career in the Civil Service?
Are you currently studying or looking to study an accountancy qualification? If so VCA will fund and support your studies.
We are looking for people who share our values of honesty, integrity, objectivity, impartiality, and professionalism and want to play an important role in the UK automotive sector.
- Do you have great attention to detail?
- Are you organised and achieve deadlines?
If so, this is a great opportunity for you to join the VCA!
You will have excellent verbal and written communication and the ability to prioritise work and meet deadlines.
Attention to detail and accuracy is key as well as being able to build strong relationships with external contacts.
You must be able to work as part of a team, possess strong communication and interpersonal skills and good organisational skills are essential.
Job description
The Vehicle Certification Agency (VCA) is the UK Type Approval Authority and ensures that road vehicles meet the minimum safety and environmental standards as required by GB, UK, and UNECE regulations. The integrity, objectivity, impartiality, and professionalism of our staff is vital to delivering this service for the automotive sector.
Would you like the opportunity to work in the finance department for an innovative Government Agency?
If you can add value to our team by bringing your experience, together with enthusiasm and initiative, we would love to hear from you.
This is an exciting opportunity for you to join our Finance team as our Finance Administrator and contribute to the continuous improvement environment we are proudly developing.
As a Finance Administrator you will be a key member of the transaction team processing all expense claims received from members of staff via our expense software, ensuring that they meet agency guidance. Alongside this you will be managing all corporate credit cards using the online portal and ensuring all transactions are accounted for and entered on timely basis. Sending out all customer invoices via email and online portals and transferring sales data between finance systems and ensuring data accuracy.
Your main duties will include:
- Checking of expense claims to ensure the meet agency guidance
- Liaising with staff to help with queries relating to expenses
- Assisting with MyExpense administration
- Chasing corporate credit card transactions for entry
- Assisting with corporate card administration including setting up new users
- Transferring all sales invoice data into our SUN accounting software and reconciling the data
- Processing all credit note requests
- Sending all sales invoices to customers via email and various online portals
- Monitor the shared mailbox answering queries with attention to detail
- Assist with process improvements including implementation of a new expense system
- Reporting discrepancies, mistakes, or potential fraud to senior management
- Researching and resolving discrepancies in a timely fashion
- Various reporting and analysis requests from within VCA.
Additional Information
Whilst we accept applicants on a part time basis, the minimum hours per week will be 29.6 hours a week.
For further information, please see the attached Role Profile
Person specification
About You
We are looking for:
- Team player, customer focused and able to effectively communicate with both internal and external stakeholders, offering advice and resolving queries.
- Ability to prioritise and work accurately under pressure.
- Excellent attention to detail and good analytical and problem-solving skills.
Development Opportunities
Training opportunities to develop your knowledge of the structure of Automotive legislation standards within the UN, EU and National Frameworks.
- Training opportunities to develop self-awareness and development.
- Access to a broad network of eLearning through the Civil Service.
- Opportunities to extend external training courses to develop knowledge if candidate can demonstrate the value created to the agency in doing so.
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
VCA offer a range of benefits when joining the agency. These are:
- Up to 30 days annual leave a year plus 8 bank holidays
- A highly competitive pension scheme
- We offer a range of flexible working practices, such as, home working, part-time working and compressed hours
- Free onsite parking for all employees
- Family friendly policies to support maternity, paternity, shared parental and adoption leave
- Access to a range of Civil Service and Department for Transport network groups
- Access to an Employee Assistance Program, supporting a range of well-being needs
- Discounts on a range of products and service through our Edenred employee discount scheme
- Buy and Sell Annual Leave
- Death in Service lump sum payable to the nominated person of your choice
- Free eye tests
Being part of the Civil Service entitles you to a wide range of fantastic benefits. Including flexible working arrangements, generous annual leave allowance and attractive pension options. More specific to VCA, employees can benefit from childcare vouchers and have access to cycle to work and Tech schemes.
If you would like to read more about VCA and the benefits of working for us, visit our Careers Website!
Things you need to know
Selection process details
How to Apply
When considering applying please look at how your experience relates to the role, and within your CV and Personal Statement please provide detailed evidence of your experience of the following:
Your personal statement will be assessed based on your experience in relation to its applicability of this role. The experience indicators being assessed are:
- Experience of attention to detail and accuracy when resolving discrepancies.
- Experience of working within a fast-paced working environment where you have had to prioritise tasks and meet deadlines.
Your personal statement should be a maximum of 500 words and we recommend a minimum of 250 words for each of the bullet points above.
Sift and Interview
The sift is due to take place from 12th October 2023.
Interviews are likely to be held from 30th October 2023.
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment will include:
- An Interview
This interview will be conducted face to face. Further details will be provided to you should you be selected for interview.
Youre encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.
The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
For further information on Success Profiles visit our Careers website.
Please note that VCA are unable to offer VISA sponsorship.
Reasonable Adjustments
As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.
Complete the Assistance required section in the Additional requirements page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if youre deaf, a Language Service Professional.
If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Document Accessibility
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
This job advert contains links to the DfT Careers website. Our website provides useful guidance and information that can support you during the application process. If you cannot access the information on our website for any reason, please email DRGComms@dft.gov.uk for assistance.
Further Information
For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website. You can find detailed information about the recruitment process and what to expect when applying for a role.
Pre-employment Checking
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Pre-employment Checking
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Pre-employment Checking
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : Caroline Downs
- Email : caroline.downs@vca.gov.uk
Recruitment team
- Email : DFTrecruitment.grs@cabinetoffice.gov.uk
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website Here
