Executive Assistant to the Finance and Commercial Director

We are looking for an Executive Assistant to the Finance and Commercial Director to join our Finance and Commercial Office at House of Lords. You will be responsible for supporting the Director in the efficient and effective execution of their role as Head of Office and as a member of the Lords Management Board and Senior Leadership Team.

This is an opportunity to work on a hybrid basis where you will be able to work up to 2 days from home and 3 days onsite at Parliament! This is an exciting opportunity for someone with previous experience of supporting a Senior Leader in an executive capacity and who enjoys working in a varied role within a fast-paced and dynamic working environment.

You’ll be accountable for –

• Overseeing the Director’s complex diary and daily tasks, triaging, responding and drafting responses to emails and correspondence, and independently resolving and delegating tasks on their behalf to team members.

• Attending and contributing to the weekly senior management team meetings and supporting with the agenda and logging actions from these meetings as required.

• Responsibility for the coordination of drafting of the annual assurance return for the Finance Department, liaising with the Head of Finance, the Commercial Directors and their teams and other colleagues on the areas referred to.

• Responsibility for the regular maintenance of the departmental Business Continuity Plan.

• Managing the Personal Assistant and Office Manager (one post). This includes delegating, coaching, supporting and prioritising the PA’s work that includes managing the Director’s diary, supporting the Finance Senior leadership team and office manager duties.

If this sounds like something you would like to hear more about, please apply below.

• A strong track record of supporting a senior leader, including managing a complex diary, triaging, and managing emails and drafting documents and correspondence.
• Demonstrable ability to exercise tact and discretion when dealing with confidential matters for a senior leader.
• Excellent note taking and drafting skills.
• Proven ability to network, build trust, work together with, and communicate with staff at all levels across both Houses and PDS, and with Members.
• A high level of initiative and the ability to manage conflicting priorities under pressure, reprioritising and delegating where necessary.
• Experience identifying and resolving problems independently and proactively, as well as designing and improving administrative processes.
• People management experience.

It would be even better if you had or if you’re willing to learn…

• A good understanding of Parliament and an interest in current affairs.

What you’ll get in return

• 30 days annual leave (increasing to 35 after one years’ service)
• Generous pension scheme
• Discounts from well-known brands and retailers
• Parliamentary health and wellbeing programme
• The opportunity to witness history in the making!

The work we do is vital to House of Lords, and you will be a pivotal member in the team strengthening the work of the House. The House of Lords is the second chamber of the UK parliament. It is independent from and complements the work of the House of Commons to:

• Make laws
• Check and challenge the actions of the government through questions and debates
• Investigate public policy and provide a forum of independent expertise

Job contact :

• Name : Recruitment Team
• Email : hlrecruitment@parliament.uk

Recruitment team

• Email : hlrecruitment@parliament.uk