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Civil Service Pension with an average employer contribution of 27%
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Digital
Governance
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About the job
Job summary
Thank you for your interest in this exciting Portfolio Reporting and Governance Manager role.
The Crown Prosecution Service (CPS) sits at the heart of the criminal justice system, working with partners to help keep the public safe. We deal with criminal cases at every level including burglary, terrorism, domestic abuse and multi-million pound fraud cases. We also work across borders to tackle cybercrime, human trafficking and drugs smuggling, and use our powers to confiscate the proceeds of crime at home and abroad.
Over the last five years in the CPS, weve focused on creating resilient and secure foundations as well as leading the digital transformation of criminal justice. Our progress to a wholly digital organisation has been recognised internally and externally, and were proud to be the most digitally advanced prosecution service in the world.
Job description
The Portfolio Reporting and Governance Manager role is a critical role within the Digital Portfolio Office (DPO) team.
The post holder will be responsible for leading the introduction of a set of portfolio management capabilities.
- Set the minimum standards for project, programme and portfolio management.
- Defining and rolling out a consistent and best-practice portfolio governance aligned standards for how change initiatives are identified, and, how they are delivered by change programmes and projects, ensuring the portfolio management can operate effectively.
- Support strategic decision-making across the Change Portfolio, the post holder will need to define and rollout improvements to the Change Governance Model, making a clear distinction between management meetings and steering/governance/major decision-making forums.
- The governance model to be based on industry best practice, include minimum portfolio reporting and governance standards; while setting clear expectations to programme and project governance activities, to enable the transparency required to perform effective portfolio governance.
Person specification
The post holder will be an active and visible member of the Digital Portfolio Office leadership team
- Contribute to the wider DPO efforts in defining and rolling out P3 minimum standards and the associated toolsets to achieve data integrity, accuracy, relevance, and timeliness
- Lead and maintain the governance model. Making use of version and change-controlled definitions of governance forums, ensuring key principles such as decision-making focus, transparency, alignment and management.
- Develop, maintain a performance Portfolio Dashboards using OKRs, KPIs and other MI as reliable data to provide performance insight.
- Coordinate with the wider DPO, and other key stakeholders, with the maintenance and execution of an annual reporting calendar, ensuring the coherent execution of reporting and governance across the portfolio.
- Actively advocate for modern technology-based solutions to store and manage data from projects, programme and portfolio activities, avoiding duplication of data to minimise the use of obsolete channels
- Manage a small team of Change Governance specialists, ensuring their expertise, skills and time is optimally utilised to conduct high-performing governance activities, while performing critical people management responsibilities, such as, leading by example, creating a high-performing delivery culture, training, coaching and helping them grow and advance their careers in the CPS and the wider Civil Service.
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
£10,513 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides.
Join the Crown Prosecution Service (CPS) and have a future that matters: Find Your Purpose
CPS is passionate about ensuring that we are a top performing organisation and a great place to work. We are committed to be an equal opportunities employer and creating a culture where everyone can bring their whole self to work and individuality is truly appreciated.
We want to ensure all our employees can thrive at work and home and offer a range of support to achieve a balance. This includes where possible, flexibility of working hours, flexibility to support caring responsibilities and a flexible approach to deployment, which means that where you work (i.e. a court, an office, or a remote setting such as your home) will be based on the kind of work you are undertaking.
This culture of inclusion is underpinned by our staff networks covering Disability, Faith and Belief, LGBTQI+, Race, Social Mobility alongside our Mental Health First Aiders Programme and Wellbeing Sessions.
CPS commits to offer its employees the following experience
Impactful, purposeful work making a difference to your local communities
The ability to learn and grow, with access to the right opportunities and resources
To care about your wellbeing
To feel valued, trusted and included
We also offer the following range of benefits:
Civil Service Pension
Access to employee savings
Cycle2Work scheme
25 days leave, rising to 30 days after 5 years service.
1 extra privilege day entitlement to mark the Kings Birthday.
Competitive maternity, paternity and parental leave
Flexible working and a family friendly approach to work.
Childcare vouchers unless already registered with the Government Tax Free Childcare Scheme)
Things you need to know
Selection process details
The recruitment process will consist of an online application and interview. We recommend checking the candidate pack (below) for more details.
- Online application – CV (attach to application) and personal statement will be sifted based on the essential experience criteria for this role.
- Interviews will be held during the week commencing 06 November 2023
Application – CV Section (Uploaded)
Please attach your CV which should display the essential technical skills and experience and include the following:
Career history with key responsibilities with key achievements for each role
Technical skills and experience
Achievements
Qualifications
You will need to fill your CV as one document, and we ask that you do not provide personal details which could identify you i.e. name/ age/ home address.
Please note that it is the candidates responsibility to provide the specified application information in the requested format to ensure that they are considered for the post.
Application – Personal Statement (using the text box provided online)
You will be asked to complete a personal statement of no more than 750 words setting out how you consider your personal and technical skills, qualities and experience, match the ESSENTIAL requirements for this role and how you have delivered results:
The essential experience is the following:
- Established record of leading and continuously improving a Portfolio management function.
- Highly developed collaboration and communication skills with a wide range of stakeholders and ability to drive and hold stakeholders to account.
- Excellent understanding and experience of Portfolio Management capability, functions and processes.
- Situational awareness of what other portfolios are working on and ability to ensure that working practices are iterated to achieve effective delivery.
- Demonstrable ability to focus on the outcome, challenge and improve disproportionate organisational processes where it impacts the pace of the team.
- Knowledge of planning, forecasting, estimating, managing uncertainty, metrics and measurements, contingency planning and road mapping.
- Exemplify leadership behaviours and management of a team. Ability to give clear direction and set goals aligned to strategic objectives.
Please see the candidate pack for further information.
Interview
Interviews will take place on: WC 06 November 2023
Your interview will be conducted online via Microsoft Teams. A member of our recruitment team will be in touch with further guidance. You should keep these dates free or notify us if you are not available. We will make every effort to accommodate you in your preference for dates; however, we cannot guarantee that they will be met.
The interview will be of a blended nature consisting of Behaviours and Experience questions as listed in the advert.
The Behaviours you will need to address are (we recommend you use a STAR format):
- Communicating and Influencing
- Changing and Improving
- Making Effective Decisions
You will also be asked questions to test your experience, following up your CV and application form.
The successful applicant will be required to secure DBS clearance; to speed up this process; you should bring 3 forms of ID with you on the day of interview. Data gathered from unsuccessful candidates will be destroyed in accordance with our Data Retention Policy.
If successful in obtaining an interview you will be asked to complete the Character Enquiry Form, Nationality and Immigration Questionnaire and National Security Vetting Form.
(If you are an internal member of staff, you will not be required to undergo DBS check as you will already hold this clearance)
Other
This is a full-time post. However, requests for flexible, part-time working and job share will be considered, considering at all times the operational needs of the Department.
Candidates who may not be appointable to a Senior Business Analyst (B3/SEO) role, may be offered a B2/HEO role.
Waiting List
Candidates who are recommended by the selection panel but not appointed to the current vacancy will be placed on a waiting list for 12 months and may be offered another post, should any further vacancies for a Portfolio Reporting and Governance Manager arise in Digital and Information Division during this period. CPS may also approach candidates on the waiting list to fill other roles requiring similar knowledge and experience.
Excess Fares
Please note excess fares will not apply.
Fair Processing Notice (FPN)
From April 2018, the CPS will provide a Fair Processing Notice (FPN) to all new applicants after they have been successful at interview. These candidates will be informed that, as one aspect of pre-employment screening, their personal details name, National Insurance Number and date of birth – will be checked against the Internal Fraud Database (IFD) and that anyone included on the IFD will be refused employment unless they can demonstrate exceptional circumstances.
The Strategic Resourcing team in the CPS will, on behalf of the vacancy holder, inform applicants when they are refused employment because of their inclusion in the IFD.
Current Civil Servants
Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further;
Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.
Civil Service Commissioners
From April 2018, the CPS will provide a Fair Processing Notice (FPN) to all new applicants after they have been successful at interview. These candidates will be informed that, as one aspect of pre-employment screening, their personal details name, National Insurance Number and date of birth – will be checked against the Internal Fraud Database (IFD) and that anyone included on the IFD will be refused employment unless they can demonstrate exceptional circumstances.
The Strategic Resourcing team in the CPS will, on behalf of the vacancy holder, inform applicants when they are refused employment because of their inclusion in the IFD.
Feedback will not be provided until the vacancy is complete and will only be provided to candidates who attend assessment and interview.
If you are dissatisfied with the recruitment process and wish to make a complaint, please contact Strategic.Resourcing@cps.gov.uk with your concerns.
If you remain dissatisfied and wish to make a further complaint, please click on the following link to the Civil Service Commissioners complaints page https://civilservicecommission.independent.gov.uk/recruitment/civilservicerecruitmentcomplaints/
Civil Service Commissioners Recruitment Principles can be found here
https://civilservicecommission.independent.gov.uk/recruitment/
Details of the Civil Service Nationality Rules are located at:
https://www.gov.uk/government/publications/nationality-rules
Candidates will be subject to UK immigration requirements. For the most up-to-date information on the requirements of working in the UK, please go to the UK Visas and Immigration website: https://www.gov.uk/browse/visas-immigration/work-visas
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : Isaac Quinn
- Email : isaac.quinn@cps.gov.uk
Recruitment team
- Email : strategic.resourcing@cps.gov.uk
