Portfolio Planning Manager -

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Details

Reference number

321521

Salary

£52,414 – £68,918

£52,414 to £63,517 (National) and £57,631 to £68,918 (London)

Job grade

Grade 7

Contract type

Permanent

Business area

DWP – Corporate Transformation

Type of role

Estates

Working pattern

Flexible working, Full-time, Job share, Part-time

Location

Birmingham, Blackpool, Cardiff, Glasgow, Leeds, London, Manchester, Newcastle-upon-Tyne, Sheffield

About the job

Job summary

For jobs located in Wales, the ability to speak Welsh is desirable.

From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Governments largest department.

People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential.

DWP has the largest commercial estate in government and our team is committed to being smaller, greener and better helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expert functions such as Policy, Finance, Digital and HR

The DWP Estates function ensures the smooth and efficient operation of this network on a day-to-day basis. We manage a private sector supply chain that delivers essential services such as security guarding, maintenance, property and leasehold, construction, cleaning and facilities management. Many of these services are business critical and we cannot safely open our offices without them.

Our ambitions are to:

Transition to a smaller, more affordable, and adaptable estate
Invest in improving DWPs buildings and infrastructure, conducted mainly through an extensive programme of planned replacement works
Meet our agreed Government Greening Commitments – creating a culture where sustainability is embedded
Expertly deliver cost effective services
Create a professional working culture that is best in class across the Government Property world.

There is no better time to join us as we transform our estate and make our buildings fit for the future.

Helping to Lead the strategy planning processes and analysis for a significant portfolio across the DWP Estate, this role will build on core links between our Real Estate Relationship Managers and our Business Intelligence Teams. It will play link data-driven knowledge and insights with strategic customer insights, channelling these to as part of a wider team to drive forward the Portfolio Strategy Plan.

Job description

Key accountabilities

Analyse business demand, portfolio data and insights available and the wider Government perspective, to provide the strategic portfolio lens to translate and apply this information to shape and form an effective strategic portfolio plan to feed into / and individual site-level business cases
Work within the wider team to manage and optimise the DWP portfolio, and ensure portfolio plans take account of lease events, market opportunities, business requirements, balancing balance business need and ensuring our space meets customer needs, property quality & sustainability, total property cost & VFM and cost efficiency, lifecycle investment, market cycles & supply, utilisation; and are based on strategic knowledge and insights,
Proactively managing risks and identifying solutions, supporting the wider DWP LLM (Landlord/Lease Management) to facilitate the renewal strategies for properties across the portfolio.
Drive evidenced based decision making in the development of the Estates Strategic Portfolio Plan, analyse and accurately interpret data from various sources and data (incl DWP Estates and the wider supplier partner network) to support decisions, in conjunction with the intelligence gathered from our customers to determine our strategic view and optimal use of the estate
Bring together views, perspectives and diverse needs of stakeholders to gain a broad understanding of the issues surrounding activities and plans to enable effective decision making in the context of economic, social, political, environmental and technological developments
Planning and leading project work through to completion of business cases, managing multiple projects at the same time, with an understanding of key milestones and deadlines for project delivery, focusing on necessary outcome/ end date deadlines
Work with the wider Estate Strategy Portfolio planning function to continue to develop metrics to provide effective oversight of the portfolio analysis that enables complex issues to be explained in a way that is easy to understand
Support ongoing co-ordination with wider government working with others in DWP Estates as relevant on the One Public Estate strategy through liaison with GPU (Government Property Unit)/GPA (Government Property Agency), Cabinet Office National Property Controls, other government departments and local authorities for Co-location and MOTO opportunities ensuring their governance requirements are followed
Contributing to departmental level change programme business case development, leading & mentoring others on site level business case development, and supporting in the programme management of multiple estate change projects, ensuring necessary quality and business assurance
Reporting to Leadership and helping to develop and refine reporting and dashboards to facilitate that and other stakeholder engagement.
Contribute to financial oversight of forecasts and budgets relating to change investment across the portfolio.

Person specification

Essential Skills, Knowledge & Experience

Experience within a Real Estate role of undertaking estate appraisal activity, in particular lease events, market opportunities and business requirements
Experience in supporting the development of Estates function strategy and business plans through the analysis of customer insight and data driven decision making.
Experience working with parallel teams developing Estate project, design, and an appreciation of smarter working good practice
Leading, motivating & developing, others the wider strategy planning function, mentoring & upskilling other members of the team
Ability to understand clients business needs and be solution based in approach
Ability to analyse and manipulate data for reporting and create documents and reports including presentations, schedules etc
Confident in holding difficult conversations with stakeholders or senior management
Ability to lead and influence supplier relationships
Work openly & collaboratively, and in an inclusive way

Desirable

Experience of leading estate change projects preferred

Qualifications/professional memberships

Desirable

Holding or working towards RICS (MRICS/FRICS) qualification desirable but not essential where relevant experience can clearly be demonstrated
Strong excel skills and some experience of portfolio modelling are advantages but by no means essential

Behaviours

We’ll assess you against these behaviours during the selection process:

Benefits

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an average employer contribution of 27%

This role is suitable for a hybrid working arrangement, a type of flexible working arrangement, blending a combination of all workplace options (including home) with an office identified as a base and which remains the contractual place of work. Hybrid working means an employee working part of the week in their DWP office and, part of the week from home.

Hybrid workers will spend a minimum of 40% of their time in the office over a four-week period. The number of days that anyone will be able to work at home will be determined primarily by business need but personal circumstances and other relevant circumstances will also be taken into account. This means that colleagues experiences of hybrid working will differ. Also, any employees experience of hybrid working could change over time as role requirements and possibly personal circumstances change.

Successful candidates will be posted in merit order based on your location preferences and the geographical requirements of the business

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

STAGE 1 – Application and sift

As part of the application process you will be asked to provide a Personal Statement of no more than 1000 words against the essential criteria as outlined above. You will also be asked to provide a short CV.

Your CV should be fairly short and just evidence very brief details of your work history and experience.

Please do not submit a speculative application where you do not meet at least 50% of the essential criteria as these applications will be unsuccessful. Do not include Behaviour examples within your application as these will not be assessed in the sift and will only be used at interview stage.

Further details around what this will entail are listed on the application form.

There will be an initial sift of applications based on the Personal Statement only, so please ensure you evidence how you meet the Essential Skills, Knowledge & Experience requirement contained in the vacancy in this section. This will form a short list for interview.

STAGE 2 – Interview

All candidates who are successful at the sift stage will undertake a single virtual video interview.

The interview will follow a blended approach which will help us assess candidates Behaviours and Strengths.

Currently the sift is scheduled to take place w/c 13th November 2023 and interview dates will be w/c 27th November 2023. Interviews are scheduled to take place virtually and dates are subject to change.

Further Information

Find out more about Working for DWP

A reserve list may be held for a period of 12 months from which further appointments can be made.

Any move to DWP from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service or Disclosure Scotland on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

The Civil Service values honesty and integrity and expects all candidates to abide by these principles. Please ensure that all examples provided in your application are taken directly from your own experience and that you describe the examples in your own words. Applications will be screened and if evidence of plagiarism or copying examples/answers from other sources is found, your application will be withdrawn. Internal DWP candidates may also face disciplinary action.

Before applying for this vacancy, current employees of DWP should check whether a successful application would result in changes to their terms & conditions of employment, e.g. mobility, pay, allowances. Civil Servants that would transfer into DWP from other government organisations, following successful application, will assume DWP’s terms & conditions of employment current on the day they are posted, unless DWP has stated otherwise in writing.

New entrants are expected to join on the minimum of the pay band.

Reasonable Adjustment

At DWP we value diversity and inclusion and actively encourage and welcome applications from everyone, including those that are underrepresented in our workforce.

We consider visible and non-visible disabilities, neurodiversity or learning differences, chronic medical conditions, or mental ill health. Examples include dyslexia, epilepsy, autism, chronic fatigue, or schizophrenia.

If you need a change to be made so that you can make your application, you should:

Contact Government Recruitment Service via DWPrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Complete the Reasonable Adjustments section in the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if youre deaf, a Language Service Professional.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available.
You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Matt Pepper
Email : matt.pepper@dwp.gov.uk

Recruitment team

Email : dwprecruitment.grs@cabinetoffice.gov.uk

Further information

Appointment to the Civil Service is governed by the Civil Service Commissions Recruitment Principles. If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact DWP by email: HR.BUSINESSASSURANCE@DWP.GOV.UK.

If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission. Click here to visit the Civil Service Commission.