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Salary
Civil Service Pension with an average employer contribution of 27%
Job grade
Contract type
Business area
Type of role
Business Management and Improvement
Finance
Governance
Policy
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
Global Supply Chains and Economic Security is the Department for Business and Trade (DBT) directorate which works across government to strengthen global critical supply chains, improving the UKs security and economic resilience through international trade.
The Private Office and Business Support team supports the Director and Deputy Directors to manage and deliver their priorities, and the wider Senior Leadership Team (SLT) to manage the directorate.
This stretching and challenging role offers an exciting opportunity to work in a fast-paced environment, providing support to the entire directorate in Global Supply Chains and Economic Security, a critical and high-priority workstream at the heart of the Government International Trade agenda.
We have one role available to provide crucial day-to-day support to colleagues within a highly effective team. The role will include supporting private office, diary and travel management, coordinating briefings, taking minutes, arranging and following up on meetings, assisting our finance team in their BAU work and supporting our team deliver a wide range of work domestically and internationally.
Job description
The successful candidate will join our Private Office Team to deliver a high quality, efficient and effective support services across the Directorate. Examples of the work they will undertake include:
- Organising & managing the Director/Deputy Directors diaries.
- Arranging and attending internal & external stakeholders meetings, collating relevant meeting papers and assembling packs in advance, taking minutes, and ensuring effective follow up on actions.
- Maintain a comprehensive electronic filing system and an up-to-date relevant contact list.
- Championing knowledge and information management across all teams.
- Support across the Directorate with relevant administrative tasks.
- Support the Directorates finance team in requisitioning, receipting, invoicing, forecasting and maintaining financial trackers.
Person specification
Essential Criteria:
- Have the ability to plan, organise and work well under pressure managing conflicting demands effectively.
- Have the ability to learn quickly and work autonomously and within a team.
Desirable Criteria:
- Previous experience of working with and directly supporting senior leaders in a large organisation, private office or similar environment.
- Have effective and confident communication skills an ability to liaise with staff at all levels effectively and communicate with clarity and confidence.
- Have previous experience in a finance role with a focus on requisitioning, receipting, invoicing and forecasting.
Personal Attributes & Skills:
- You will be highly organised, flexible and resilient, able to plan, organise and work well under pressure managing conflicting demands and the multi-faceted elements of this role effectively.
- You will have effective and confident communication skills an ability to liaise with staff at all levels effectively and communicate with clarity and confidence.
- You are also able to learn quickly and take the initiative.
- You have a strong interest in and focus on continuous learning for yourself and others, and be open to learning, keeping your knowledge and skills set current and evolving.
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
£7,378 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities
Please refer to the attached candidate pack for further information on our benefits.
Things you need to know
Selection process details
Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.
Please ensure that you check your emails regularly as all updates from us will be sent to you this way.
To apply for this post, you will be asked to complete the following as part of the online application:
- A CV setting out your career history, with key responsibilities and achievements. Provide employment history that relates to the essential criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 2 x A4 pages.
- A Personal Statement explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential criteria.
It is likely that the sift will take place 1-2 weeks after the closing date and interviews 3-5 weeks after the closing date though this is subject to change.
In the event of a large number of applicants, an initial short sift will be conducted on the Personal Statement only. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview.
Reasonable Adjustments
We are committed to supporting candidates so they can perform at their best throughout the recruitment process. This includes making reasonable adjustments to our process. In order to request an adjustment:
Complete the Assistance required section on the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process.
Alternatively contact the Government Recruitment Service at DBTrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Candidate Support
You may want to join a virtual Candidate Support Session. These sessions include helpful tips and advice on the recruitment process, from application to interview.
Please see attached Candidate Pack for further information on: Diversity and Inclusion; Benefits; Learning and Development; Working Patterns and what we deliver as a department.
Further Information:
- A reserve list may be held for a period of 12 months from which further appointments can be made. Reserve Lists will be for each location and appointments made in merit order based on location preferences.
- Any move to the Department for Business and Trade from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments.
- The Department will not consider sponsoring a visa or issuing a Certificate of Sponsorship. We are unable to offer advice on any Visa and Immigration cases.
- New entrants are expected to join on the minimum of the pay band.
- Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty. Any applicant who has details held on the IFD will be refused employment.
- A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
- Terms and Conditions are attached. Please take time to read the document to determine how these may affect you.
- Please note the successful candidate will be expected to remain in post for a minimum of 18 months before being released for another role.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service/Disclosure Scotland/Access NI on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk
For further information on the Access NI confidential checking service telephone: the Access NI Helpline on 0300 200 7888 and ask to speak to the operations manager in confidence, or email accessni@ani.x.gsi.gov.uk
Vetting
The requirement for SC clearance is to have been present in the UK for at least 3 of the last 5 years. Failure to meet the residency requirements will result in your security clearance application being rejected.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : William Hague
- Email : William.Hague@businessandtrade.gov.uk
Recruitment team
- Email : dbtrecruitment.grs@cabinetoffice.gov.uk
Further information
If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact DBT by email: Resourcing@businessandtrade.gov.uk.
If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.
For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Click here to visit Civil Service Commission/Complaints
