Navy Command – Governance Officer

The Naval Base Commander (Devonport) (NBC(D)) Governance Officer will work as part of the Devonport Programme Integration Office(DPIO),  within HM Naval Base (HMNB) Devonport. This exciting position will provide a challenging and rewarding role that supports the NBC(D) with the co-ordination and administration of critical Management Information (MI).  The DPIO is an exciting and fast-paced environment so you must have experience of working well under pressure with the ability to quickly adapt and respond to changing circumstances.

DPIO sits at the heart of the Devonport Governance Framework (DGF) and is responsible for providing a quality service across the programme, including senior stakeholders via governance and reporting holding the single versions of the truth for programme delivery.

The Governance Officer role offers the right candidate the opportunity to develop their analytical and administrative skills on a highly complex programme. 

You will support and be responsible to the Governance Manager (GovMan), providing guidance and support on several programme and project management processes, and act as a source of information and guidance to the programme team, internal and external stakeholders.  

This position is advertised at 37 hours per week and the office is based at HMNB Devonport. 

The Naval Base Commander (Devonport) NBC(D) Governance Officer is a key post within the NBC(D) business. Key areas of the position are as follows:

• Responsible to the GovMan for the co-ordination and provision of all MI for DPIO in support of NBC and Director Submarines (DSM) governance requirements.
• Responsible for identifying issues and deadlines on the Jira platform and notifying GovMan of actions required relating to completion and training.
• Actively contribute to the continuous improvement of the Jira platform with senior stakeholders, to develop new ways of working that will have a positive impact on completion.
• To be accountable for the administration of the risk register and ensuring that risks are identified, logged and updated via Project Online (POL). 
• Provide assurance to GovMan on the effectiveness of Risk and Issue management arrangements. Contribute to the internal and external reports on risk and issues and ensure compliance to NBC’s risk and issue management standards. To act as the Naval Base Risk Focal point and represent NBC(D) in regional meetings.
• Build and sustain effective relationships with a range of internal and external customers, providing advice and guidance on completion of Business Plans and Project Initiation Documents (PIDs).
• Establish and operate controls on behalf of DPIO, reporting on PID and Business Plan progress and status to GovMan.
• Establish and implement protocols for change control and manage any change to the PIDs and Business Plans and update configuration documents as required.
• Maintain, update and review as author Business Processes and Naval Base Forms (NBF) relating to Business Case Working Group and Risk.
• Act as Quality Point of Contact (QPOC) and Business Unit Point of Contact (BUPOC) for DPIO.
• The post holder is required to work in a flexible way and undertake any duties requested by line management which are commensurate with the grade and level of responsibility of this post.

The post holder will have proven ability to work with varying internal and external stakeholders, have strong verbal & written communication skills. The position requires an optimistic and enthusiastic people person who has a strong team ethic. A diplomatic team-player who can establish positive relationships and work collaboratively with stakeholders across the organisation and at all levels.  In return this role will provide you with the opportunity to expand your knowledge and develop your skills to a higher level.

Essential Criteria

1. Good understanding of project and/or programme management tools, techniques including planning, scheduling, risks and issue management and stakeholder relationships. 
2. Ability to work flexibly using own initiative, responding quickly and positively to challenges and changing priorities to meet tight deadlines in a constantly evolving environment.
3. Good organisational skills and the ability to develop and implement effective administration disciplines and processes.
4. Ability to interpret, analyse and present numerical, financial, and complex data and evidence from a range of sources, showing attention to detail within this.
5. Experience in managing caseloads and able to adapt quickly to the introduction of new systems and become the SME in those areas.

Experience

The successful applicant will have the following attributes and skills:

1. Strong interpersonal skills and the ability to build collaborative relationships.
2. Ability to listen to and interact confidently with others. 
3. Able to work at pace and prioritise workloads to meet deadlines.
4. Good written and oral communication, numeracy, and computer literacy.
5. Ability to work with minimal supervision.

We’ll assess you against these behaviours during the selection process:

• Seeing the Big Picture
• Making Effective Decisions
• Working Together
• Managing a Quality Service
• Changing and Improving

We only ask for evidence of these behaviours on your application form:

• Making Effective Decisions
• Working Together
• Managing a Quality Service
• Changing and Improving

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

The post does not offer relocation expenses. 

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. 

Please Note: Expenses incurred for travel to interviews will not be reimbursed. 

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.  

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. 

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.  

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Job contact :

• Name : Jason Degg
• Email : jason.degg100@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk