Regional Security, Health & Safety and Fire Safety Officer (Ref: 81038)

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

HM Courts and Tribunals Service

Directorate: North East Regional Support Unit

Job Title: Regional Security, Health & Safety and Fire Safety Officer

This is a general job description covering a number of duties. It is not expected that each post holder will be responsible for the full range of duties.

Pay Span or equivalent:  Grade HEO

Background

HM Court and Tribunals Service is an agency of the MoJ and provides the supporting administration for the judiciary across England and Wales.  It delivers services to the public directly in court and tribunal buildings, remotely via business centres and some limited services via the internet.

The Reform Programme is a once in a generation opportunity to transform the entire HM Courts and Tribunals Service, enhancing the provision of a world-class justice system, in a manner that provides an improved user experience at reduced cost to the taxpayer. This will contribute to consolidating the UK’s position at the forefront of an increasingly competitive international legal market as well as ensuring access to justice for all.

There will be high expectations of all staff regardless of the job they do and the need for more robust performance management. The organisation will be adopting new ways of working to ensure that it focuses on just that which is essential.

HEO staff will need to display a commitment to four key principles: Continuous change, LEAN principles, managing uncertainty and improving performance. All those appointed to new roles in HMCTS must be wholeheartedly committed to these principles and evidence this in their application.

Overview

HMCTS is a continually changing organisation. Strong leadership is a critical element in this being successful. As a leader within HMCTS the jobholder must provide clear direction and focus, visibly championing the changes which deliver greater efficiencies. HMCTS Executive team expects all leaders to operate in a culture of openness and honesty, demonstrating a commitment to change through involvement and empowerment, and by delivering results.

The key purpose of the role is to:

• To advise and assist the Head of the Regional Support Unit and Delivery Director on security, health and safety and fire safety matters to ensure that the Region complies with HMCTS’s operational and legal requirements
• To provide real time advice, support and guidance to Cluster Managers and their staff to enable compliance with HMCTS’s security and safety policies and requirements
• To ensure that minimum security and safety standards are complied with and all areas of significant risk and vulnerability are brought to the attention of local management and escalated if appropriate
• To monitor and promote all security and safety activities within the Region, including providing support for specific threats, risks and incidents

Key responsibilities

Operations

•    Advise and support regional staff, Cluster Managers and their staff on security matters and, where appropriate identify, lead and review elements of security, including risks faced, threats received and management of operational security matters within the region against the national framework.

•    Advise and support regional staff, Cluster Managers and their staff on fire safety matters and, where appropriate, identify, lead and review elements of fire safety, including risks faced and management of compliance with fire safety legislation within the region.

•    Advise and support regional staff, Cluster Managers and their staff on health and safety matters and, where appropriate identify, lead and review elements of health and safety created by the undertakings of HMCTS, including risks faced and legislative compliance.

•    Provide input into national security, fire safety and health and safety policies and arrangements and ensure effective dissemination and monitoring of the implementation of business-relevant guidance that supports the operational security and safety needs of HMCTS.

•    Support HMCTS Security and Safety at regional level to ensure that appropriate assurances are incorporated into the region’s assurance framework and reported to the National HMCTS Security and Safety Committee.
•    Advise, support and where appropriate undertake incident and accident investigations of significant events which take place within the region, producing lessons learned and providing the appropriate level of support to court staff to ensure future incidents are mitigated against.
•    Monitor the Security and Safety performance of TFM providers and contractors in premises and work with HMCTS Property Directorate and Procurement and courts and tribunals to ensure compliance with HMCTS’s security and safety policies and arrangements.
•    Provide, where appropriate, and arrange/facilitate training on security and safety matters, including the delivery of the Fire and Incident Control Officers training, and maintain accurate, up to date records of trained officers throughout the region.
•    Develop, review and monitor the training requirements for the region, which will include ensuring compliance with the HMCTS policy training schedules, as well as delivering Fire and Incident Control training as and when appropriate.

Managing Casework    

•    Advise and assist managers and operational staff on security and safety risk assessments (security self assessments, generic risk assessments, safety inspections and fire risk assessments) for staff, visitors and premises ensuring that security and safety risks are identified and evaluated regularly at the appropriate level and drive efficiencies by sharing significant findings and best practice across the region; and
•    Provide input into analysing and progressing personal injury claims, managed by HMCTS Security and Safety, made against HMCTS, ensuring the reputation of the agency is maintained.
•    Provide input into analysing and progressing workplace reasonable adjustments and bespoke applications for reasonable adjustments, managed by HMCTS Security and Safety, under the HMCTS Access to Work scheme.
•    Manage a full programme of building and management system inspections and audits to check compliance with security and safety policies and legislation, ensuring that each building’s arrangements are reviewed at least once every three years or sooner should the risk dictate.
•    Analyse, review and monitor action plans and the implementation thereof and quarterly self assessment reports arising from the above inspections/audits and policy requirements, ensuring that targeted advice, guidance and support is provided at local level where appropriate.
Analysis
•    Identify and provide input into the setting of security, health and safety and fire safety compliance targets for the region against the backdrop of the national security and safety targets.
•    Lead and produce the processes for reporting against these targets
•    Produce monthly and quarterly trend analyses of security and safety incidents and accidents for consideration within Region and contribute to the national trend analysis.
•    Initiate local security and safety initiatives to resolve and mitigate against security and safety risks.

Communicating with the public, the judiciary, other court & tribunals users and representatives of other agencies and organisations    

•    Advise and support managers and staff on general security and safety issues as well as specific security threats, safety risks or incidents and accidents.
•    Lead as the first “specialist” point of contact on region for all security and safety matters with staff, judicial office holders, justice stakeholders and others when matters are beyond the competency of local staff and managers.
•    Initiate, promote and improve security and safety education and awareness to operational staff and stakeholders at regional and cluster levels.
Representation    
•    Act as professional support for the Region’s Health and Safety Committee and any other Committee arrangements so determined by the region.
•    Lead, at a national forum, on the security and safety needs and requirements of your region to ensure that best practice is identified and shared with other officers and ensuring that the operational requirements of HMCTS are met.
•    Represent and provide input into the security and safety needs of the region with HMCTS Property/TFM providers for local/ regional projects which have security and safety implications.
•    Represent and where appropriate resolve security and safety matters with regional stakeholders, such as the DTUS, CPS and Probation Service on matters affecting the region.  Where necessary, identify national implications and assist HMCTS Security and Safety to review central policy and arrangements.
•    Represent HMCTS Security and Safety at regional level
•    Lead on the escalation of all significant Regional issues to HMCTS Security and Safety and provide in put into the central team to ensure the operational implications are fully considered.

Specialisms    

•    Assist HMCTS Security and Safety, the Delivery Director and Head of the Regional Support Unit to embed the security and safety policies and procedures. This will include:
–    Disseminating security and safety policies and guidance and working to implement these effectively throughout the region; and
–    Monitoring compliance, whilst providing targeted support and guidance in identified areas of vulnerability and non-compliance 

•    Administering systems and processes for measuring operational compliance with relevant security and safety policies

•    Identify and investigate incidents relating to security and safety and draft relevant reports for review by management; and

Accountability    

Reporting to the Head of RSU within the Regional Support Unit.

Other duties

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Skills & Qualifications

The successful candidate must be willing to undertake the following:

• Fire Risk Assessment Course (PAS79)
• NEBOSH Certificate (specialist H & S qualification)
• SC – security clearance
• CPNI (Centre for the Protection of National Infrastructure)
• DSE Advanced Assessor (display screen equipment)

Location of Post

The post holder will primarily cover across Cleveland Durham and Northumbria, Humber and South Yorkshire and North and West Yorkshire areas.  There will be a requirement to work and travel across the North East.

The base location can be flexible.

Civil Service Behaviours

Behaviours are the actions and activities that people do which result in effective performance in a job.

The Civil Service has defined a set of behaviours that, when demonstrated, are associated with job success. Civil Service Behaviours are specific to the grade level of the job role.

It is important to remember that recruiting managers will choose a selection of behaviours which are best suited to the specific job role. You will not be asked to demonstrate all Civil Service Behaviours for one role.

The examples of the behaviours are designed to give an overview of what is expected of individuals at each level. There is no expectation that all individuals will need to demonstrate every part of each example to be successful.

Seeing the Big Picture

Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.

Changing and Improving

Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.

Making Effective Decisions

Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.

Leadership

Show pride and passion for public service. Create and engage others in delivering a shared vision. Value difference, diversity and inclusion, ensuring fairness and opportunity for all.

Communicating and Influencing

Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.

Working Together

Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.

Developing Self and Others

Focus on continuous learning and development for self, others and the organisation as a whole.

Managing a Quality Service

Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.

Delivering at Pace

Take responsibility for delivering timely and quality results with focus and drive.

We’ll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Managing a Quality Service
• Delivering at Pace
• Communicating and Influencing

• A working environment that supports a range of flexible working options to enhance your work life balance

• A working culture which encourages inclusion and diversity

• A civil service pension

• Annual Leave

• Public Holidays

• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Job contact :

• Name : SSCL Recruitment Enquiries Team
• Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
• Telephone : 0845 241 5359

Recruitment team

• Email : Moj-recruitment-vetting-enquiries@gov.sscl.com