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Civil Service Pension with an average employer contribution of 27%
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About the job
Job summary
HMS Excellent is home to the Naval Headquarters and front-line training units. Based on Whale and Horsea Islands, in Portsmouth Harbour, it successfully blends heritage and history with a modern and progressive outlook. HMS Excellent is a unique shore establishment which has its roots in more than 100 years of naval history. It is home to the modern Navy Command Headquarters in Leach Building, plus training sites that prepare personnel for life at sea or deployed operations, such as the Defence Diving School, and the Phoenix Damage Repair Instructional Unit.
This position is advertised at 37 hours per week.
Job description
The Navy Health, Safety and Environment Protection Administrator for HMS Excellent is an exciting and key safety enabling role within a compact Health Safety and Environmental Protection Team. They will provide administrative support to the Health and Safety and Environmental Protection Team by maintaining all the health and safety databases, liaising with lodger units on variety of health and safety matters and control the teams Microsoft SharePoint and website. They will also assist the teams Safety Equipment Maintainer in their duties; including weekly fire alarm tests and maintaining first aid firefighting equipment.
The key responsibilities of the post are
- Provide general administrative support to the EXC HSEP as requested by HSA.
- Provide administrative support to HSEP meetings including but not limited to; the HSEP Committee and the Building Managers Working Group. To include booking rooms, collating, and sending meeting packs and taking and distributing accurate minutes/ROADs.
- Distribute safety alerts and notices to the Building Managers, Lodger units and HSEP team and assist with internal communications.
- Maintain the EXC HSEP web pages on MODNET, working with page owners to ensure they are accurate and creating new pages upon request. To include updates to the Building Manager list.
- Maintain the EXC HSEP SharePoint and SharePoint Ltd on MODNET, creating new Document Libraries and ensuring they are compliant with JSP 440.
- Determine stationery requirements for EXC HSEP and submit regular orders.
- GPC holder for the EXC HSEP ensuring correct process is followed and value for money is achieved.
- Personal Loan Record (PLR) duties.
- Collate all HSEP Self Surveys and hastening all that are out of date.
- Procures and issues all memorandums of understanding for Commanding Officer.
- Incorporates any changes into Establishment Standing Orders
- Inputs all accident and incident data to the NLIMS team keeping site spreadsheets up to date.
- Maintain central records of test, maintenance, and visual examination.
- Report any faults identified during weekly fire alarm call point testing to the RPC help desk and Building Manager/custodian.
- Liaise with building managers/custodians to remind them when their next fire evacuation exercises are due.
- Support the Safety Equipment Maintainer in their duties; including conduct weekly fire alarm tests and extinguisher servicing.
- There is a requirement to drive due the establishment being split between two islands.
- To report any health and safety matters to their line manager.
- Act as first aid cover for events such as fireworks night, families day etc.
- Complete any appropriate or related work as required by their Line Manager to meet the business need.
Person specification
We are looking for a candidate who is:
- Disciplined approach to procedures and problem solving.
- Assertive.
- Able to establish appropriate and effective relationships at all levels.
- Enthusiastic.
- Reliable and committed.
- Flexible.
- Coordinated.
Licences
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
£6,293 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides.
As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.
Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
In HMS Excellent, we promote the 70:20:10 model[1]. We understand learning can take different forms including on the job practice, learning from others, networking as well as studying for courses. All staff are encouraged to take ownership of their development and take proactive steps to shape your own learning and development. This includes identifying learning needs, deciding the best way to meet these needs, undertaking learning and reflecting.
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking an apprenticeship as part of your role.
An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be on-the-job, with the remaining off-the-job training often delivered by a training provider. This means minimal disruption and maximum impact.
Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4 -7, which can give you a foundation degree, a full Bachelors degree, or a Masters degree.
Apprenticeships normally last between 12 months – 3 years, depending on the level of the apprenticeship.
Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.
Successful candidates can discuss their development options with their manager when in post.
We also provide first rate benefits for all our employees as we understand the commitments our staff have, both inside and outside of the workplace and our aim is to provide a place of work which allows the flexibility to maintain a work-life balance. These include:
- In addition to your salary is the potential for in-year performance and recognition awards
- A Civil Service pension with an average employer contribution of 27%
- In addition to your salary is the potential for in-year performance and recognition awards
- Personal & professional development
- Access to a confidential, professional support service
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years service
- Alternative working patterns for many roles
- Discount schemes
- Bicycle / season ticket loans
- Enhanced maternity, paternity, and adoption leave
- Special paid leave to volunteer up to 6 days a year
- On-site facilities (gymnasium, various cafés, shops, post office, mess facilities etc)
[1] 20200522-Routes to learning 2020_May.pdf (sharepoint.com)
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
Selection process details
Feedback will only be provided if you attend an interview or assessment.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly.
Candidates will be required to provide CV details to include: job history; qualification details and previous skills and experience.
We welcome applications from everyone irrespective of gender and ethnic group. Appointment will be based on merit alone.
At Application and Interviewing, you will be assessed against the following:
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
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Contact point for applicants
Job contact :
- Name : Thomas Burns
- Email : thomas.burns107@mod.gov.uk
Recruitment team
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk