HR Co-Ordinator

HR Coordinator
Permanent
Edinburgh/Hybrid

£27,024 – £31,626 (E1)

Everything we do at the Scottish Funding Council (SFC) aims to create the right environment for colleges and universities to thrive individually and collectively.

The Scottish Funding Council is Scotland’s tertiary education and research authority. Our ambition is to make Scotland an outstanding place to learn, educate, research, and innovate – now and for the future. So, naturally, we have a clear focus on recruiting the best people and developing them throughout their career. 

We invest around £2 billion every year, and our funding enables colleges and universities to provide life-changing opportunities for over half a million people. 

We’re not only looking for the best people to come and work for us, but also people who will connect with our guiding principles which include working in partnership, championing diversity, and supporting sustainability for future generations.

By fostering our guiding principles, we are very proud of the inclusive working environment that we have created.  We are committed to attracting people of all backgrounds: we want our colleague base to reflect the people and communities that we serve.

Job Summary

This role within the HR team will provide general administrative and organisational support to the team and will provide backup for payroll to ensure business continuity. Working across four systems (desktop HR , payroll, flexitime recording and an applicant tracking system) the postholder will work closely with the Assistant HR Officer (Payroll) as well as other team members to deliver operational support for the HR team.

Key Responsibilities

• Co-ordinate support for the HR team to help them manage and make best use of time to achieve their key goals through provision of administrative support.
• Ensure the effective management and organisation of documents, records and files for the HR operation, in line with SFC’s internal policies for information management and GDPR requirements.
• Proactively manage the flow of information in and out of the HR mailbox, liaising with team members to ensure all incoming mail is acknowledged and dealt with within an agreed timeframe; and suggest improvements to streamline the process where appropriate.
• Help to ensure HR records are kept up to date on HR systems including the core HR platform and the employee flexi platform.
• Provide back-up for payroll administration.
• Maintain a record of purchase orders raised, and payments made, from the HR (non-salaries) running costs budget to support effective in-year budgeting and prompt sign-off of invoices.
• Provide support and, where necessary, user training to employees across SFC to enable them to make best use of the self-serve HR platforms; and signpost them to the relevant parts of HR policies and procedures (such as leave and flexi) where required.
• Organise internal and external meetings and take minutes (e.g. Health & Safety and Joint Negotiation and Consultation Forum), as required.
• Extract key pieces of management information (such as sickness absence and turnover) from the HR systems on a regular basis to support management decision making.
• Book places on training courses, conferences and events as required, ensuring bookings are confirmed and payment processes are followed. 
• Provide any other support to the smooth running of the team or the organisation that may reasonably be required.

Person specification

It is important through your CV / Cover Letter that you give evidence of proven experience of each of the following essential criteria:

• Experience of working in an HR environment in a similar role.
• Experience of payroll administration.
• A proactive, positive and flexible approach to work.
• Ability to plan and manage workloads and deadlines and deal with conflicting priorities whilst supporting different team members.
• Effective communication, interpersonal and customer relations skills – written and oral – to support interactions with internal and external stakeholders.
• Proven ability to accuracy and attention to detail.
• Understanding of and competence in basic filing and information management systems.
• Ability to exercise diplomacy and discretion.
• Effective IT systems, keyboard and office skills – including proficiency in the use of MS Word and Excel together with the ability to use HR or Payroll applications.
• Flexible approach to work including ability to work individually and in teams.

• Additional information

  Location
  SFC offers hybrid working for its employees. This means that whilst the role is based at our Edinburgh office, there is substantial opportunity to work from home most of the time. As a rule of thumb SFC expects that a minimum of three days a month in the office (on average) will achieve the benefits of its hybrid approach, however it is for the employee and their line manager to agree the balance between home and workplace working – determined primarily by business need. Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.

   

  Key Rewards and Benefits

  • Normal full-time hours of work are 35 per week. We will consider flexible working arrangements, between 28 to 35hrs per week. A flexi-time system is in operation.
  • Annual leave entitlement of 26.5 days pro-rata, rising to 30 days pro-rata after 4 years’ continuous service. Public and privilege holiday entitlement of 11.5 days pro-rata.
  • A flexible approach to hybrid working, giving you flexibility to work from home for some of the time while also maintaining regular in-person contact with colleagues.
  • Annual pay review: approved within the framework of the Scottish Government’s Public Sector Pay Policy and negotiated with our recognised trade union, Unite. Salaries are reviewed annually in April for employees who commence employment prior to 1 October in the preceding year.
  • Eligibility to join the Civil Service Pension Scheme. With its low member contribution rates and generous employer contributions, this gives you a secure, inflation-proof pension for life with no investment uncertainty. Details of contribution rates together with further details of the pension benefits are available on the Civil Service Pensions website. There is also the option of a Partnership pension account.
  • Support for continuous professional development.
  • Support for health and wellbeing, including generous occupational sick pay, free access to confidential advice and support through our 24/7 Employee Assistance Programme, Special Leave (paid and unpaid), a contribution to learning outside work through our Lifelong Learning Fund, free winter flu vaccination, and access to occupational health support.
  • Support for travel to and from work, including a salary sacrifice cycle loan scheme, cycle storage and shower facilities, an interest-free loan for bus or rail season tickets and free office car parking for employees on a first-come basis.

Job contact :

• Name : Sabreena
• Email : sabreena.chowdhury@reed.com

Recruitment team

• Email : sabreena.chowdhury@reed.com