Appointments Adviser, HR Operations (Ref: 82215)

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Overview of the Organisation:    

Are you looking for a new challenge in the operational field? Are you an experienced manager who thrives on working in a fast-paced environment?  Are you looking for a new challenge?   You’ve come to the right place!  

The Judicial Office is a small organisation (c400 people) which works in support of the Lord Chief Justice and Senior President of Tribunals.  More generally, the Judicial Office is a very collegiate place to work and there are opportunities to get involved in a range of things, be it by becoming a member of the Shadow Board, joining the Learning & Development Group or work shadowing colleagues.

As this is an operational role, the hybrid working requirement is for a minimum of 40% of time spent in person at the Royal Courts of Justice. This may increase depending on operational business need. 

Summary of the role:    

Led by the Head of Judicial HR, the Judicial HR team is accountable for delivering the right Judicial Office Holders with the right skills, in the right place, at the right time in support of the Lord Chancellor, Lady Chief Justice and the Senior President of Tribunals as set out in the Constitutional Reform Act 2005. This is a prestigious, high profile and customer focused environment.

The Judicial Office Holder Appointments team provides support to the senior judiciary and the Lord Chancellor concerning Judicial Office Holder appointments and retirements. 

This is an excellent opportunity for you to manage a team in an important and central area of the Judicial Office and the judiciary. You will be a confident manager able to embed continuous improvement within the team. 
 
For more information, please see the Judicial Office website. 
https://www.judiciary.uk/

Responsibilities, Activities & Duties:    

Working to the Post Appointments Manager and alongside other Post Appointment Advisers this role involves leading on the provision of quality and timely advice on appointments to the judiciary. This could include the following responsibilities:     

• Manage the team on the provision of accurate and timely advice on retirements and appointments to sit in retirement. 
• Manage the provision of support and advice to the senior judiciary and Lord Chancellor on authorisations and appointment to judicial leadership roles.   
• To provide leadership and manage performance to ensure the team is working to its greatest potential. 
• Working with HMCTS, Private Offices, MoJ Pay and Pensions and, as appropriate, the JAC to ensure the timely approval of the appointment of judicial office holders to sit in retirement and of other ad hoc appointments/authorisations.
• To support the team in making sure submissions follow the approved templates and guidance, and the advice is clear and succinct. 
• To embed continuous improvement within the team, using quantitative information to inform decision making. 
• To input into ideas on new ways of working to business as usual, whilst balancing the demands on the team.
• To ensure the team keeps the records management system (currently J-HR) up to date. 
• To review draft submissions prepared by the team and provide guidance to make sure the advice is clear and succinct. 

We are looking for candidates who are team players with strong organisational and drafting skills, as well an excellent eye for detail. You will need to have the confidence and ability to work under your own initiative and be able to manage competing priorities effectively.  
 
The successful candidates will have an induction period and support from their line manager throughout.  

Please contact Sarah.Galley@judiciary.uk if you would like further information about the role. 

CV and Statement of Suitability

You will be asked to provide a CV during the application process in order to assess any demonstrable experience, career history and achievements that relate to the role.

You will also be asked to upload a Statement of Suitability of no more than 500 words stating what you would bring to the role, with reference to the Skills and Experience listed above.

Behaviours

• Leadership
• Making Effective Decisions 
• Working Together 
• Managing a Quality Service 
• Communicating and Influencing 

If large volumes of applications are received the sift will focus on Leadership

Please also refer to the CS Behaviours framework for more details at this grade: 
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf 

Should we receive a large number of applications, we will sift primarily on the lead behaviour of Leadership.  Successful applicants will then be invited to an interview, testing both Behaviours and Strengths. 
 
Using the STAR method can help you give examples of relevant experience that you have. It allows you to set the scene, show what you did, and how you did it, and explain the overall outcome. 

Situation – Describe the situation you found yourself in. You must describe a specific event or situation. Be sure to give enough detail for the job holder to understand. 

• Where are you? 
• Who was there with you? 
• What had happened? 

Task – The job holder will want to understand what you tried to achieve from the situation you found yourself in. 

• What was the task that you had to complete and why? 
• What did you have to achieve? 

Actions – What did you do? The job holder will be looking for information on what you did, how you did it and why. Keep the focus on you. What specific steps did you take and what was your contribution? Remember to include how you did it, and the behaviours you used. Try to use “I” rather than “we” to explain your actions that lead to the result. Be careful not to take credit for something that you did not do. 

Results – Don’t be shy about taking credit for your behaviour. Quote specific facts and figures. Explain how the outcome benefitted the organisation or your area. Make the outcomes easily understandable. 

• What results did the actions produce? 
• What did you achieve through your actions, and did you meet your goals? 
• Was it a successful outcome? If not, what did you learn from the experience? 

Keep the situation and task parts brief. Concentrate on the action and the result. If the result was not entirely successful describe what you learned from this and what you would do differently next time. Make sure you focus on your strengths.

Essential Knowledge, Experience and Skills:    

• Management experience.
• Excellent stakeholder management skills across all levels of seniority. 
• Confident decision maker, able to work independently and as part of a team.
• Excellent organisational and time management skills. 
• Able to make decisions using sound judgement.
• Excellent drafting skills and attention to detail.
• Strong IT skills (should be able to work confidently in Word, Excel, Outlook including the ability to make formatting and layout changes to documents, manipulate data in Excel using basic formulae, sorting, and filtering and be able to use databases confidently).
• Willingness to contribute to the successful delivery of the work of the team by supporting others in their work as necessary and in building and maintaining a continuous learning environment for the team (applicable to all in the team).

Desirable Knowledge, Experience and Skills:

• Experience of people operations and managing a customer focused service. 
• Ability to identify areas of improvement and drive change.
• Knowledge of the work of the judiciary.  
• Experience of working with Judicial Office Holders and/or experience working in the justice system.

Qualifications:    

N/A

Security clearance required:    

CTC

We’ll assess you against these behaviours during the selection process:

• Leadership
• Making Effective Decisions
• Working Together
• Managing a Quality Service
• Communicating and Influencing

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%
• Annual Leave
• Public Holidays
• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Job contact :

• Name : SSCL Recruitment Enquiries Team
• Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
• Telephone : 0845 241 5359

Recruitment team

• Email : Moj-recruitment-vetting-enquiries@gov.sscl.com