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Civil Service Pension with an average employer contribution of 27%
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About the job
Job summary
Participatory design for delivery role is a new function within the resources and waste programme, applying co-design principles to stakeholder engagement and working with the waste value chain to assess, assure, and develop recommendations for policy and delivery approaches that meet the committed programme objectives whilst also being fit for purpose across all actors.
The enduring objective of the PDD team will be to re-frame stakeholder relationships as delivery partners, building trusting, open relationships with industry experts and those directly impacted by policy. This objective will be reflected in both the pieces of work identified as well as in the approach to ways of working as reflected in the skills and experience section below.
Due to the ongoing delivery work within the programme, the team may need to divert from the longer-term strategic co-design approach and will also need to apply these principles to critical situations working to build stakeholder confidence and/or working with the value chain to identify immediate recommendations for any at-risk delivery or policy areas in the short term
Job description
This role will support with the administrative coordination of the work of the team, including but not limited to managing stakeholder lists, issuing correspondence and minutes, taking notes at sessions, managing the PDD mailbox, and coordinating meeting and workshop scheduling.
Key responsibilities
- Building trusting relationships with the immediate team as well as the cross-cutting teams of other programme representatives and industry PDD-participants
- Supporting in the preparation and delivery of material for participatory design sessions
- Managing stakeholder lists, issuing correspondence and minutes, and managing the PDD mailbox
- Coordinating meeting and workshop scheduling with both internal and external colleagues
- Working as part of a cross-functional team, incorporating input from a range of sources but also supporting the immediate teams priorities and deliverables
- Contributing to the development and production of PDD outputs
Meeting the teams administrative needs ensuring colleagues have the correct content, and resources available to achieve the PDD deliverables
This is a newly established function in the programme, and so some flexibility and accommodation of ambiguity as the function embeds is expected
The nature of this role is sprint-based with periods of high workload to a specific deadline/priority this will be recognised in other periods of less-intense work demand.
Person specification
- Understanding of co-design principles and their application
- Interest in systems-thinking perspectives and application of this/similar frameworks to complex landscapes
- An understanding of waste policy and the stakeholders and their roles within the waste value chain would be beneficial
- Strong communication skills able to communicate clearly and concisely both orally and in writing, and ability to interact in an enthusiastic way
- Able to respond constructively and objectively to comments, questions and feedback.
- Comfortable speaking to relevant people ang get advice and information when unsure how to proceed
- Able to independently follow relevant procedures and outlined work plans to complete deliverables
- Have a positive and focussed attitude to achieving outcomes, despite any setbacks
- Ability to align and pivot activity to contribute to wider organisational priorities
- Experience of supporting in the development of workshop and meeting material is vital
- Experience working collaboratively with a range of stakeholders
Experience managing correspondence with both internal and external stakeholders
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
£7,416 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Office attendance
Successful candidates are expected to work from one of the office locations listed in this advert. Our current office attendance approach requires 60% attendance in Defra group workplaces or off site meetings with partners and customers. This balance provides thriving workplaces to connect with colleagues, as required by their role and business team needs balanced with personal flexibility and choice.
Things you need to know
Selection process details
Application process
As part of the application process, you will be asked to complete:
- A CV detailing your career history (including any relevant qualifications. Your CV will be used for assessing experience)
- A Personal Statement (max. 500 words) demonstrating how you meet the requirements of the job description, responsibilities, and about you
Further details around what this will entail are listed on the application form.
Sift
The sift panel will use the information in your CV and Personal Statement to assess your experience and knowledge.
Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to interview.
Sifting is likely to occur w/c 1st January 2024 .
These dates are indicative only.
Interview
If successful at application stage, you will be invited to interview where you will be assessed on Behaviours and Experience.
A presentation will also be required. Further details on what this should be based on will be advised if you are invited to interview.
Interview dates to be confirmed.
Interviews to be held via video link.
Location
Please be aware that this role(s) will be contractually based in a Defra group workplace/office. The successful candidate is required to carry out all their duties from a UK location, and cannot do so from an overseas location at any time.
Candidates applying for these roles will be based at one of the Defra hubs as advertised.
For information, our core Defra hub locations are:
- York the Kings Pool
- Newcastle Lancaster House
- Bristol Horizon House (Please note that space at this office is limited and it may not be possible for all Policy roles to be recruited to this location
- London 2 Marsham Street
Internal (core Defra) employees can apply for this role and choose to remain in their current location or to be based in one of the advertised Defra hub locations. All other applicants will be based in one of the advertised Defra hub locations. Defras current policy is that no more than 40% of the working week should be spent at home, averaged over a month unless exceptional circumstances apply and/or the post-holder is a contractual home worker. Office attendance will enable candidates to connect with their colleagues, as required by their role and business team needs. Travel and subsistence will not be paid for travel to a base office location.
Reserve List
A reserve list may be held for a period of 12 months from which further appointments can be made.
Merit Lists
Where more than one location is advertised, candidates will be posted in merit order by location. You will be asked to state your location preference on your application.
Salary
New entrants to the Civil Service are expected to start on the minimum of the pay band. The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.
Visa Sponsorship Statement
Please take note that Defra does not hold a UK Visa & Immigration (UKVI) Skilled Worker License sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via defrarecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs
- Complete the Assistance required section in the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if youre deaf, a Language Service Professional
Accessibility
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Criminal Record Check
If successful and transferring from another Government Department, a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service / Disclosure Scotland on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk
Internal Fraud Database Check
Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Higher Security Clearance
Please be aware the levels of national security clearance are changing which may impact on the level needed for this role by the time of appointment. All efforts will be made to keep candidates informed of any changes and what that will mean in terms of vetting criteria. For more information please See our vetting charter.
All of these posts require the successful candidate to hold basic security clearance. Candidates posted to London may be subject to a higher level of clearance because of the security requirements for that location. Job offers to these posts are made on the basis of merit. Security vetting will only take place after the receipt of a job offer.
Childcare Vouchers
Any move to Defra from another employer will mean you can no longer access childcare vouchers. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : Resources & Waste People Team
- Email : RWPeopleTeam@defra.gov.uk
Recruitment team
- Email : defrarecruitment.grs@cabinetoffice.gov.uk
Further information
Government Recruitment Services via email: defrarecruitment.grs@cabinetoffice.gov.uk
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here to visit Civil Service Commission.
