Apply Now
Details
Reference number
Salary
Job grade
Contract type
Length of employment
Type of role
Other
Working pattern
Number of jobs available
Contents
Location
About the job
Job summary
The UKOTs Programme has an exciting vacancy for a Travel and Logistics Officer to support the programme. The post holder will be supporting the UKOTs programme to fulfil and facilitate the programme objectives at an exciting time for the programme as it continues to expand. The Travel and Logistics Officer will be responsible for leading on travel, and logistical arrangements for the programme, to support the efficient and safe deployment of staff globally as well as lead on organising international events. While the post is based in the UK, occasional international travel may be required.
The UKOTs Programme sits within Global Operations, with parts delivered through the Office for Health Improvement and Disparities (OHID) and is funded directly by the Foreign Commonwealth and Development Offices (FCDO) Conflict Stability and Security Fund (CSSF). The programme has been running since 2016 and is now funded until March 2025 to improve global health security and strengthen public health activity in the UKOTs (Anguilla, Ascension Island, Bermuda, Cayman Islands, Falkland Islands, Gibraltar, Montserrat, Pitcairn, St Helena, Tristan da Cunha and Turks and Caicos Islands). This will be achieved through increased compliance with the International Health Regulations (IHR) and WHO Framework Convention on Tobacco Control (FCTC) as well as tackling mental health, obesity, non-communicable diseases, health of people in contact with the justice system, all underpinned by improving workforce development in the UKOTs.
About Us
At the United Kingdom Health Security Agency (UKHSA) our mission is to provide health security for the nation by protecting from infectious disease and external hazards. We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.
Our mission is challenging, innovative and in the spotlight. We will work to ensure our people have the diverse skills, experiences and backgrounds we need to thrive, that our employees are representative of the communities we serve and feel valued and enabled to play their part in delivering our work. Creating our working culture is an ongoing process which we are developing by listening and learning together, hearing and acting upon diverse voices and opinions to develop a common sense of identity and effective ways of working.
Location
The UK Health Security Agency (UKHSA) offers hybrid working this means that whilst the role will be based in our Canary Wharf office, there will be opportunities to work from home. The number of days in the office will be agreed on an individual basis by your line manager. The current requirement is working from the office 1-2 days per week.
This role can be based at Canary Wharf office in London with opportunities for working from home.
Please be aware that this role can only be worked from within the UK and not overseas.
Relocation expenses are not available
Job description
Main Duties and Responsibilities:
Support to the UKOTs programme, including but not limited to:
- Manage all programme logistical arrangements, including the development and implementation of logistics policies and
- Procure goods and services, transportation and distribution of equipment as required
- Lead travel support for the programme (including arranging flights, accommodation and other arrangements).
- Lead travel and logistical arrangements for group international events.
- Liaise and co-ordinate with internal (e.g. Occupational Health, Global Operations) and external partners (e.g. Overseas Government Departments and international partners) to support safe
- Work closely and build a good working relationship within the programme team to ensure that the team is appropriately supported pre-, during and post-deployment, including providing pre-departure briefings.
- Develop and maintain knowledge of operating environments and partners.
- Develop and capture changes in standard operating procedures and ways of working for logistical support
- Ensure timely and accurate reporting and the escalation of risks to the Programme Management Lead.
- Ensure accurate and timely tracking of programme financial activity and expenditure
- Manage the payment of invoices and recharges from external and internal
- Support the programme in monitoring and evaluation, through tracking and reporting travel related progress.
Person specification
It is important through your application and Statement of Suitability of 750 words (max) that you give evidence and examples of proven experience of each of the following criteria:
See full list in the attached Job Description
Essential Criteria:
- Educated to level 6 (degree level) in relevant subject or equivalent level qualification or significant knowledge and experience of working at a similar level
- Experience in logistics management
- Proven operational and administrative experience, including arranging high profile meetings and events
- Experience of procuring goods and services and providing value for money and procurement
- Experience interpreting and implementing corporate policy eg travel policy, financial guidance
Desirable Criteria:
- Programme / project management qualification
- Understanding of global health issues, including the health challenges of LMICs and the international health architecture
- Experience of financial management with a working knowledge of financial processes
Benefits
Working for the UKHSA
For more information on the UKHSA please visit: UK Health Security Agency – GOV.UK (www.gov.uk)
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Range of health and wellbeing support
Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices , 30 Hours Free Childcare, Tax-Free Childcare and More , Help with Costs , GOV.UK
Things you need to know
Selection process details
STAGE 1 – APPLICATION & SIFT:
You will be required to complete an application form and a statement of suitability. Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, against the essential criteria (outlined in the person specification section). Your Statement of Suitability must not exceed 750 words.
You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history. The sift selection panel will only consider relevant career history information from the last 5 years.
If you are successful at this stage, you will progress to an interview.
STAGE 2 INTERVIEW:
This competition will involve an interview via Teams/In Person.
As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.
Expected Timeline:
Advert close: 23:55hrs 26/11/2023 unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Interviews: TBC
Please note these dates could be subject to change.
Security clearance level requirement
Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard. People working with government assets must complete Basic Personnel Security Standard checks.
For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.
Please Note
This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&Cs are found https://www.ukhsa.reed.com/
Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form.
Do you meet the nationality requirements for this post? https://www.ukhsa.reed.com/
The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
You may want to save a copy for your records.
Contact point for applicants
Job contact :
- Name : Daisy Zhang
- Email : UKHSA.recruitment@reed.com
Recruitment team
- Email : UKHSA.recruitment@reed.com
