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Civil Service Pension with an average employer contribution of 27%
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Type of role
Knowledge and Information Management
Operational Delivery
Procurement and Contracts Management
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About the job
Job summary
The UKSV contract manager will primarily manage the relationship with the main security vetting service provider plus the supporting contracts that ensure a smooth vetting system is kept operational for security clearances. This service is due to be extended to February 2028 and requires dedicated account and contract management to ensure smooth operation between government and supplier.
As the contract manager, we will look to you to provide effective contract management of specific suppliers within the Directorate, ensuring that key documentation remains current and accurate and that various elements of the obligations in the contract are delivered.
Job description
Your daily duties will include, but not limited to:
- Effective Contract Management, including monitoring and evaluating performance and working with suppliers to improve performance.
- Undertake supplier monthly contract review meetings to ensure that contracts are effectively managed with appropriate reporting to management including reporting of contract performance indicators, analysis of performance data and applying appropriate measures to correct performance or non-compliance and budget/spend management.
- Initiating and ongoing maintenance of the contract management plan including ensuring all stakeholders manage their obligations under the contract, including areas such as risk management and business continuity.
- Managing contract values and cost model for specific suppliers.
- Supporting the finance Business Partner in ensuring an effective contract management system is in place.
- Work with finance function to regularly benchmark the contracted service, and action any outcomes from the benchmark review.
- Work with commercial team and project team on any pre-procurement and procurement activities, including identifying any commercial activity for inclusion on the pipeline and completing any necessary paperwork.
Person specification
As a Contract Manager within UK Security Vetting, we are looking for people who have the following expertise and attributes:
- Significant experience in a commercial and/or contract management role where you have demonstrated an analytical approach, good problem-solving and strong negotiation skills.
- Significant understanding of commercial, contract and supplier relationship management techniques and demonstrable experience of applying them in practice.
- Demonstrable experience of managing the delivery of multiple activities in parallel within a fast-paced environment with limited oversight.
- Understanding of commercial governance and approvals processes.
- Experience of building and managing effective relationships with customers, suppliers and senior internal stakeholders.
- Excellent verbal and written communication skills.
- Strong IT skills G Suite, Microsoft Excel, Word, Powerpoint.
Desirable:
- Knowledge of the procurement routes available in Government or experience working in a regulated environment.
- Experience in a leadership or mentoring capacity.
- Have already completed or be willing to complete contract management training.
Behaviours
We’ll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Communicating and Influencing
- Working Together
- Making Effective Decisions
- Delivering at Pace
We only ask for evidence of these behaviours on your application form:
- Managing a Quality Service
- Communicating and Influencing
- Working Together
Benefits
£17,469 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%.
- A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
- This role will be based in either York or Glasgow. UKSV operates a hybrid working policy. There is flexibility to split your working week but with a minimum requirement of 60% in the listed Cabinet Office Hubs.
Things you need to know
Selection process details
Application process
You will be asked to provide 250-word statements on the Behaviours: Managing a Quality Service, Communicating and Influencing and Working Together.
To assess experience you will be asked to provide a 750-word personal statement and a name-blind (anonymous) CV.
Should a large number of applications be received, an initial sift may be undertaken using the lead Behaviour, Managing a Quality Service in addition to the Personal Statement. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
Selection process
The Behaviours being assessed are: Managing a Quality Service, Communicating and Influencing, Working Together, Making Effective Decisions and Delivering at Pace. You will also be asked to prepare and deliver a presentation. More information on the presentation will be provided to candidates invited to interview.
Expected timeline (subject to change)
Expected sift date w/c 11/12/2023
Expected interview date/s w/c 18/12/2023
Interview location – Google Meets Video Conference
Reasonable adjustments
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service at: cabinetofficerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
- Complete the assistance required section in the personal information page of your application form to provide information we should be aware of that will enable us to support you further on in the recruitment process. For instance, you may need wheelchair access at an interview, or if youre deaf, a Language Service Professional.
Further information
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘contact point for applicants’ section.
Please note that this role requires SC clearance, which would normally need 5 years UK residency in the past 5 years. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
A reserve list will be held for a period of 12 months, from which further appointments can be made.
If successful and transferring from another Government Department a criminal record check may be carried out.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : UKSV Recruitment Team
- Email : uksv-recruitmentteam@cabinetoffice.gov.uk
Recruitment team
- Email : cabinetofficerecruitment.grs@cabinetoffice.gov.uk
Further information
If you are not satisfied with the response you receive, then you can contact the Civil Service Commission at info@csc.gov.uk. For further information on the Recruitment Principles. and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk.
