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Civil Service Pension with an average employer contribution of 27%
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Other
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About the job
Job summary
Job description
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
The Ministry of Justice (MoJ) priorities include improving public safety and reducing reoffending by reforming prisons, probation and youth justice, and building a justice system which makes access to justice swifter and more certain for all citizens whatever their background. Project professionals in the MoJ help to improve the governments ability to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public.
This role provides you with the unique opportunity to being central to the delivery of the Secretary of States priorities by being a member of the Ministry of Justice Project Delivery Function. The MoJ Project Delivery Function sees the centralisation and coordination of all project delivery within the Ministry. By joining the MoJ Project Delivery Function, you will be able to access professional development opportunities including an enhanced and tailored development plan, access world leading guidance, tools and support across and access to the unique Government Project Delivery Professional Network, not to mention your participation in some of the Countries most ambitious projects.
As PMO/ Project Support Officer, you will be central to the delivery of the Secretary of States priorities. This role will provide you with an interesting and supported introduction to and application of project procedures, tools and techniques and you will assist in maintaining the standards for project management within your team. You will be responsible for a diverse range of activities to support the delivery of the project’s objectives. You will be expected to assist with effective communication between project management and the business, to maintain central project records and produce regular management reports.
As PMO/Project Support Officer you will enable the smooth running of the project by supporting the Project Manager/Head of PMO with admin including secretariat duties, minute taking, project board support and the co-ordination of business management actions and activities on their behalf. Successful candidates are expected to commit to the role for a minimum of 18 months.
MoJ expects its employees to show openness, honesty and commitment, and, of course, to deliver results.
Key responsibilities of the role
These may be further shaped and adjusted dependent on business needs and team resources / skills.
- Planning and scheduling Ensure systems are in place to enable effective planning and scheduling.
- Monitoring and reporting Manage project controls, reporting to the Project Manager/Head of PMO about the project status. Develop project performance reports.
- Admin Ensure organisational tasks are carried out efficiently. Support with secretariat duties including minute taking and project board support. Manage compliance of the project with Departmental Security, Health & Safety, Equality & Diversity, Business Continuity and Business Planning.
- Resources Manage workforce planning, providing information for effective decision making. Procurement of supplies and services related to project support within Delegated Financial Authority limits.
- Stakeholder Manage and engage with a wide range of internal and external stakeholders. Drafting of correspondence.
- Financial control Manage project spend and contribute to the compilation of budgets. Contribute to the project business case.
- Risks and Issues Lead potential risk areas, working with risk manager and escalating as appropriate.
- Line Management There will be line management of Project Delivery Professional(s) within the Professional Delivery Group as part of this role, including the management of direct reports HR and well-being, development with a focus on coaching and mentoring, ensuring quality and standards of PPM are upheld.
- Experience of successfully supporting projects and working with multi-disciplinary teams to deliver results within fixed timeframes with limited resource.
- Experience of organising teams, establishing processes and working to deadlines.
- Able to use Microsoft Office tools.
Location & Terms of appointment
This post is advertised nationally but frequent travel will be required to locations where our Major Projects are based.
Your base office location at an MoJ HQ site, Justice Collaboration Centre, or Justice Satellite Office will be discussed if successful, as we do not offer home working contracts. All available sites can be found on this link.
Following the return to offices initiative any MoJ employee based in a MoJ building should be attending the office a minimum of two days a week. Typically, this will be at your base office location at an MoJ HQ site, Justice Collaboration Centre, or Justice Satellite Office. If you are required to travel to another office or site with your project/programme, this will be classed as a days office attendance.
Salary & Grade
Band C – HEO
New entrants to the Civil Service will be expected to join on the minimum of the pay range and this is non-negotiable.
Existing Civil Servants will have their salary calculated in accordance with the Departments pay on transfer / pay on promotion rules.
Find Out More – Webinar
We will be holding find out more webinar session for all potential candidates to come and ask questions regarding the role. This will be held on:
Tuesday 9th January 12:00 Register Here
Wednesday 14th February 12:00 Register Here
Tuesday 19th March 12:00 Register Here
Selection and Recruitment Process
As this is a 4-month rolling recruitment campaign, various sift/interview dates will be scheduled across the 4 months.
Where high volumes of applications are received the initial sift will be completed against the lead competency. If your application progresses to a full sift, all competencies will then be considered. Feedback is not available for those not invited to interview.
Merit List of successful candidates based on location will be retained after this campaign for 12 months.
Application Process
You will be required to complete an application form providing evidence of how you meet the Project Delivery Competencies as per the Project Delivery Capability Framework.
Details on the PDCF can be found on the Infrastructure and Projects Authority pages.
Successful candidates will then be invited for interview and the interviews will take place in person at an MoJ HQ site, Justice Collaboration Centre, or Justice Satellite Office as stated in the invitation to interview.
The interview will consist of a variety Project Delivery technical and strength-based questions.
In-tray Exercise
Candidates will also be asked to complete an In-tray Exercise prior to the interview commencing. Instructions will be sent to candidates directly before their interview date. This is used to test a candidates admin responsibilities and planning tools. This will be one of the key responsibilities of the role alongside technical knowledge of project delivery.
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Competencies |
Description |
Level required |
|
Project Delivery Profession Technical Competencies |
||
|
Change Control |
The ability to establish protocols to manage and document all requests that alter the scope of a project. This includes, the capture, evaluation and approval or rejection of any requests. |
(P) Detailed knowledge and significant experience.
· You can adapt/tailor your approach to meet the requirements of the project. |
|
Knowledge Management |
The ability to identify, share and promote best practices and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery. |
(P) Detailed knowledge and significant experience.
· You can adapt/tailor your approach to meet the requirements of the project. |
|
Planning |
The ability to define the fundamental components of a project in terms of its scope, deliverables, time scales, resource requirements and budget. It also includes the production of broader plans incorporating risk and quality to provide a consolidated overview of a project. |
(W) Working knowledge and practical experience
|
|
Scheduling |
The ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints in order to enable the efficient realisation of benefits. |
(W) Working knowledge and practical experience
|
|
Risk & Issue Management |
The ability to systematically identify and monitor risks & issues, planning how to mitigate / respond to those risks and issues and implementing the responses. |
(W) Working knowledge and practical experience
· You have applied this independently in low complexity projects and/or under supervision in more complex projects. |
|
Governance |
The ability to clearly define roles, responsibilities and accountabilities and establish controls and approval routes appropriate to each stage of the project to monitor project progress and compliance. |
(W) Working knowledge and practical experience
· You have applied this independently in low complexity projects and/or under supervision in more complex projects. |
|
Frameworks & Methodologies |
The ability to identify and amend appropriate project frameworks and methodologies to enable a consistent and efficient approach to delivery at all stages of the project lifecycle. |
(W) Working knowledge and practical experience
· You have applied this independently in low complexity projects and/or under supervision in more complex projects. |
|
Stakeholder Engagement |
The ability to systematically identify, analyse and communicate with stakeholders, using appropriate channels, to ensure all those impacted by the change are engaged, taking account of their levels of influence and particular interests. |
(W) Working knowledge and practical experience
|
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Assurance |
The ability to establish, plan and manage reviews at appropriate points during all stages of the project life cycle to provide evaluations of progress against time, cost, quality, compliance and ongoing viability. |
(W) Working knowledge and practical experience
|
|
Resource Management |
The ability to identify, profile and secure the resources required to deliver a project. |
(A) Basic knowledge and limited or no experience
|
|
Budgeting and Cost Management |
The ability to estimate costs, produce a budget and control forecasts and actual spend against budget. |
(A) Basic knowledge and limited or no experience
· You may have applied it in a low complexity project under supervision or assisted others in delivering it. |
|
Project Delivery Profession Behavioural/Leadership Competencies |
||
|
Visible Leadership |
The ability to engage, motivate and coach others. To act as a role model and inspire and empower others. |
(A) Basic knowledge and limited or no experience
· You may have applied it in a low complexity project under supervision or assisted others in delivering it. |
|
Credible Action |
The ability to promote the wider public good in all actions and to act in a morally, legally and socially appropriate manner at all times. Challenges unacceptable behaviour. |
(W) Working knowledge and practical experience
· You have applied this independently in low complexity projects and/or under supervision in more complex projects. |
|
Working with Ambiguity |
The ability to work in an environment of uncertainty and continual change. Able to feel comfortable making decisions and setting direction without having the full picture and re-focus as details emerge. Can apply knowledge and techniques to reduce ambiguity. |
(A) Basic knowledge and limited or no experience
· You may have applied it in a low complexity project under supervision or assisted others in delivering it. |
|
Collaboration |
The ability to establish and develop productive relationships with internal and external stakeholders, bringing people together to benefit the project. |
(W) Working knowledge and practical experience
|
|
Influencing |
The ability to influence, change and impact decisions with both internal and external stakeholders. |
(A) Basic knowledge and limited or no experience
· You may have applied it in a low complexity project under supervision or assisted others in delivering it. |
|
Conflict Resolution |
The ability to recognize, anticipate and effectively deal with existing or potential conflicts at an individual, team or strategic level. |
(A) Basic knowledge and limited or no experience
· You may have applied it in a low complexity project under supervision or assisted others in delivering it. |
|
Inspiring Others |
The ability to create and present a compelling vision and set clear direction, that motivates others to work towards a common goal. |
(A) Basic knowledge and limited or no experience
· You may have applied it in a low complexity project under supervision or assisted others in delivering it. |
|
Resilience |
The ability to adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and maintaining performance. |
(W) Working knowledge and practical experience
· You have applied this independently in low complexity projects and/or under supervision in more complex projects. |
|
Innovation |
The ability to think of, research and apply new ideas and ways of doing things. Encourages and supports innovations from others, is willing to experiment and follow ideas through to implementation. |
(A) Basic knowledge and limited or no experience
· You may have applied it in a low complexity project under supervision or assisted others in delivering it. |
|
Culture Change |
The ability to plan, lead and effect positive cultural change, securing commitment and buy-in and promoting a positive long term vision. Recognizes when broader culture change is necessary to deliver a project. |
(A) Basic knowledge and limited or no experience
· You may have applied it in a low complexity project under supervision or assisted others in delivering it. |
Travel
Frequent travel to other sites is required for this post.
Flexible working options
MoJ offers a flexible working system in many of its offices.
Job Sharing and Reduced Hours
All applications for job sharing or reduced hours will be treated fairly and on a case-by-case basis in accordance with the MoJs flexible working policy and equality policy.
Excess Fares and Relocation Allowances
This job is not eligible for relocation allowances but excess fares may be considered in accordance with MoJs excess fares allowance policy.
Person specification
Technical skills
We’ll assess you against these technical skills during the selection process:
- Change Control
- Stakeholder Engagement
- Planning
- Knowledge Management
Benefits
£8,896 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides.
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Things you need to know
Selection process details
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : SSCL Recruitment Enquiries Team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
- Telephone : 0845 241 5359
Recruitment team
- Email : Moj-recruitment-vetting-enquiries@gov.sscl.com
Further information
