Defence Business Services (DBS) Acquisition Process Management Lead

Are you a dedicated person who is passionate about making a difference?

Would you like to work for the Ministry of Defence? 

Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK’s Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement. 
 
•    Our Vision – To support UK defence customers with outstanding service every time.

•    Our Mission – Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability. 

DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society. 

We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working.

Come and join the DBS community today! 

This role is an opportunity to be part of developing and implementing a new enabling role being introduced into DBS DIT. You will be tasked with working with DBS approvals SMEs to ensure that DBS DIT meets it obligations for both internal and external approval processes, providing support and proactive management to those going through the process and any subsequent acquisition.

Working as a process SME, your main responsibilities will include:

Establishing relationships with key stakeholders including senior leaders across DIT, finance, people and HR colleagues across the organisation in order to understand the networks specific to requirements management within DIT, and where these sit within approvals.

Actively build networks across DIT and other MOD business areas to seek best practice in undertaking and satisfying approvals requirements and obligations and ensuring that requirement owners follow this.

Work with the 1* led DIT management board to highlight and embed best practice and to ensure forward look of requirements and current approvals activities are aligned and that forecast dates are achievable.

You will then be able to help shape and inform approvals submissions and strategies particularly by using analysis and insight of business activities to reveal patterns and correlations across DBS DIT procurement requirements.

You will be required to support DBS DIT Supplier Manager in identifying future third party contract requirements and working with HO Commercial to ensure this is reflected on their pipeline

There may also be a requirement for support to internal MI including:

Producing clear reports on progress of approvals and procurements, presenting data and conclusions logically and concisely in the most appropriate format highlighting any insights generated from current activities.

Assist in ad hoc Supplier Management activities, such as collating slide packs, data requests or briefings, alongside cover at DIT Management meetings as and when required.

Occasional travel to other DBS or MOD sites may be required.

DBS operates a “blended working” approach which will be a combination of office based and homeworking. The post holder will be required to work on a 40:60 office:home ratio.

Experience of project management techniques including relevant Project management software such as MS Project or Primavera P6 or equivalent.
Stakeholder engagement and management with a range of stakeholders both within and outside your wider team.

Ability to communicate and convey proposals, ideas and recommendations to different audiences.

Demonstrable ability to exploit and interrogate planning data and schedules to help predict future resource profiles and propose appropriate resource allocation or impact on expected timelines.

Ability to balance the requirements of several stakeholders, their priorities and deadlines, with agility and diplomacy.

Self-motivation to plan, develop and deliver significant pieces of work with light touch management, whilst also being part of a team which needs to pivot to deliver an overriding priority on occasion.

Enthusiasm for own and colleagues continuing professional development

Desirable: 

Experience of approvals at all levels from MOD Internal, through Ministerial.

We’ll assess you against these behaviours during the selection process:

• Leadership
• Seeing the Big Picture
• Delivering at Pace
• Managing a Quality Service
• Changing and Improving
• Communicating and Influencing

We only ask for evidence of these behaviours on your application form:

• Seeing the Big Picture
• Delivering at Pace

•    An environment with flexible working options Monday-Friday 
•    25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service (pro rata). In additional to 8 public holidays per year, you will also receive leave for HM The King’s birthday
•    Hybrid working where role permits
•    An opportunity to be considered for Reward & Recognition- £250-£5000 per year. 
•    Family-friendly policies including- parental leave and adoption leave
•    Learning and development tailored to your role
•    Professional and personal development of skills
•    A culture encouraging inclusion and diversity
•    Minimum of 15 days special leave in a rolling 12 month period for volunteer reserve commitments
•    Special paid leave to volunteer up to 6 days per year

The post does not offer relocation expenses.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

This position is advertised at 37 hours per week.

Job contact :

• Name : Andrew Pickard
• Email : Andrew.pickard100@mod.gov.uk
• Telephone : 03001645354

Recruitment team

• Email : DBS-EnhancedRecruitmentTeam@mod.gov.uk