Defence Business Services (DBS) Contract Manager

Are you a dedicated person who is passionate about making a difference?

 
Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS aims to be the ‘best business services partner for the UK Defence and Security Communities’ by providing critical business services, including Human Resources, Pay, Veterans, Finance and Procurement, that enable our customers to focus on strategic Defence priorities and maintain National Security.

•    Our Vision – To support UK defence customers with outstanding service every time.

•    Our Mission – Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability. 

DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society. 

We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working (40% office based pro rata).

Come and join the DBS community today! 

DBS DIT are creating a team to ensure greater visibility of both obligations and performance of DBS DIT Contracts and to ensure effective Contract management is embedded in future DBS DIT contracts.

Working as a contract management SME, your main responsibilities will include:

Supporting the DBS DIT Contract Management Lead in implementing best practice in Contract Management, ensuring suppliers meet the desired requirements and deliverables and that the Authority meet their contractual obligations to facilitate this.

Specific focus on ensuring progress against core contractual deliverables such as Knowledge Transfer are more accurately captured and validated by the business.

Supporting DBS DIT Contract Management Lead in Governance meetings and Ad Hoc meetings producing minutes as required.

The post has Line Management responsibility for 1 x band EO who will assist in contract management of DBS DIT contracts, specifically Library contracts ensuring spend is monitored and within the forecast profile, and authorised demander lists are managed and communicated to the supplier.

The post holder may also be required to produce clear reports on contractual performance against deliverables and spend analysis, presenting data and conclusions logically and concisely in the most appropriate format highlighting any insights generated from current activities.

Assist in ad hoc Supplier Management activities, such as supporting the collation of slide packs and responses to data requests or briefings.

DBS operates a “blended working” approach which will be a combination of office based and homeworking. The post holder will be required to work on a 40:60 office:home ratio.

Occasional travel to other DBS or MOD sites may be required.

Experience of contract management activities including implementing contract management plans, supporting and minuting governance meetings with stakeholders.

Stakeholder engagement and management with a range of stakeholders both within and outside your immediate team.

Experience working with suppliers and commercial support to identify and enable continuous improvement over the life of any given contract.

Ability to communicate and convey proposals, ideas and recommendations to different audiences.

Experience of tracking progress against long term deliverables.

Experience of tracking and forecasting contractual spend.

Experience of raising and amending contract and purchase requisitions in CP&F.

Ability to balance the requirements of several stakeholders, their priorities and deadlines, with agility and diplomacy.

Self-motivation to plan, develop and deliver significant pieces of work with light touch management, whilst also being part of a team which needs to pivot to deliver an overriding priority on occasion.

Enthusiasm for own and colleagues continuing professional development.

We’ll assess you against these behaviours during the selection process:

• Delivering at Pace
• Managing a Quality Service
• Leadership
• Seeing the Big Picture
• Changing and Improving
• Communicating and Influencing

We only ask for evidence of these behaviours on your application form:

• Delivering at Pace
• Managing a Quality Service

•    Professional and personal development of skills
•    Alternative working patterns 
•    Hybrid working where role permits 
•    25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
•    In addition to 8 public holidays per year, you will also receive leave for HM The King’s birthday
•    Minimum of 15 days special leave in a rolling 12 month period for volunteer reserve commitments
•    Special paid leave to volunteer up to 6 days per year
•    Enhanced shared parental leave and adoption leave

The post does not offer relocation expenses.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

This position is advertised at 37 hours per week.

Job contact :

• Name : Andrew Pickard
• Email : Andrew.pickard100@mod.gov.uk
• Telephone : 0300 164 5354

Recruitment team

• Email : DBS-EnhancedRecruitmentTeam@mod.gov.uk