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Civil Service Pension with an average employer contribution of 27%
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About the job
Job summary
Are you a dedicated person who is passionate about making a difference?
Would you like to work for the Ministry of Defence?
Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UKs Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement.
Our Vision – To support UK defence customers with outstanding service every time.
Our Mission Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability.
DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society.
We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working.
Come and join the DBS community today!
Job description
DBS DIT are creating a team to ensure greater visibility of both obligations and performance of DBS DIT Contracts, and to ensure effective Contract management is embedded in future DBS DIT contracts
Working as a contract management SME, your main responsibilities will include:
Supporting the DBS DIT Contract Management Lead in implementing best practice in Contract Management and ensuring suppliers meet the desired requirements and deliverables and the Authority meet their contractual obligations to facilitate this.
Supporting DBS DIT Contract Management Lead in Governance meetings and Ad Hoc meetings producing minutes as required.
The post will have responsibility for centralised CP&F actions for DBS DIT contracts, including Library contracts, PGRMC and Professional Services contracts, using CP&F to ensure spend is monitored and within the forecast profile, and authorised demander lists are managed and communicated to the supplier.
The post holder may also be required to produce clear reports on contractual performance against deliverables and spend analysis, presenting data and conclusions logically and concisely in the most appropriate format highlighting any insights generated from current activities.
Assist in ad hoc Supplier Management activities, such as supporting the collation of slide packs and responses to, data requests or briefings.
DBS operates a blended working approach which will be a combination of office based and homeworking. The post holder will be required to work on a 60:40 office:home ratio.
Occasional travel to other DBS or MOD sites may be required.
Person specification
Extensive experience of CP&F, both in contract management actions such as raising requisitions and also exploiting contractual MI contained in the system.
Experience of contract management activities including implementing contract management plans, supporting and minuting governance meetings with stakeholders.
Stakeholder engagement and management with a range of stakeholders both within and outside your immediate team.
Experience working with suppliers and commercial support to identify and enable continuous improvement over the life of any given contract.
Ability to communicate and convey proposals, ideas and recommendations to different audiences.
Experience of tracking progress against long term deliverables.
Experience of tracking and forecasting contractual spend.
Experience of raising and amending contract and purchase requisitions in CP&F.
Ability to balance the requirements of several stakeholders, their priorities and deadlines, with agility and diplomacy.
Self-motivation to plan, develop and deliver significant pieces of work with light touch management, whilst also being part of a team which needs to pivot to deliver an overriding priority on occasion.
Enthusiasm for own and colleagues continuing professional development.
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
£9,528 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides.
An environment with flexible working options Monday-Friday
25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years service (pro rata). In addition to 8 public holidays per year, you will also receive leave for HM The Kings birthday
Hybrid working where role permits
An opportunity to be considered for Reward & Recognition- £250-£5000 per year.
Family-friendly policies including- parental leave and adoption leave
Learning and development tailored to your role
Professional and personal development of skills
A culture encouraging inclusion and diversity
Minimum of 15 days special leave in a rolling 12 month period for volunteer reserve commitments
Special paid leave to volunteer up to 6 days per year
The post does not offer relocation expenses.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
This position is advertised at 37 hours per week.
Things you need to know
Selection process details
Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.
Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, an initial sift will be conducted on the following success profile elements:
Primary: Experience – CV
Secondary: Behaviour – Managing a Quality Service
In this instance the remaining elements will be tested at interview.
At the application stage you will be assessed against the following:
- Experience – CV
- Experience – Personal statement – 500 words – Please provide information of how you meet the criteria set out in the job description. You may wish to further include examples of how you have tackled similar tasks or demonstrated the skills outlines in the job advert.
- Behaviour – Leadership
- Behaviour – Delivering at Pace
- Behaviour – Managing a Quality Service
- Behaviour – Changing and Improving
At the interview stage you will be assessed against the following:
- Behaviour – Delivering at Pace
- Behaviour – Managing a Quality Service
- Behaviour – Changing and Improving
In the rare case where individuals have exact matching scores, the order of merit will be determined based on the behaviour scores at interview in the following order:
- 1 – Behaviour – Managing a Quality Service
- 2 – Behaviour – Delivering at Pace
- 3 – Behaviour – Changing and Improving
If candidate scores are still exact, the merit order will then be determined on the sift score in the below order or priority:
- 1 – Experience – CV
- 2 – Experience – Personal statement
- 3 – Behaviour – Managing a Quality Service
- 4 – Behaviour – Delivering at Pace
- 5 – Behaviour – Changing and Improving
- 6 – Behaviour – Leadership
We want to offer opportunities to all who are successful at interview for our roles, but this isnt always possible, so we do hold candidates on an active reserve list for 12 months.
Application sifting to take place mid January.
Interviews are currently taking place via the following method: MS Teams (Preferred)
Interviews will be conducted late January.
A minimum of 2 full working days notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs.
To assist with your application please find attached below:
1. DBS Candidate Information Guide – Working for Defence Business Services – GOV.UK (www.gov.uk)
Disability Confident Scheme
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBS-EnhancedRecruitmentTeam@mod.gov.uk
MOD Recruitment Satisfaction Survey we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
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Contact point for applicants
Job contact :
- Name : Andrew Pickard
- Email : Andrew.Pickard100@mod.gov.uk
Recruitment team
- Email : DBS-EnhancedRecruitmentTeam@mod.gov.uk
Further information
