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About the job
Job summary
Do you have experience of delivering in a Project, Programme or Portfolio Management environment?
Are you curious to solve complex problems that enable delivery?
Do you thrive in a fast-paced and varied environment?
Are you a highly organised self-starter, with an eye for detail?
If so, this is an opportunity to use your skills to help improve the lives of millions of people.
DWP Digital is transforming DWPs services by unlocking the potential of leading-edge technologies and ways of working.
With our partners, were focused on building and running innovative digital technology solutions that meet and respond to the changing needs and expectations of millions of people. We want to make it quicker, easier and less costly for DWPs customers to get the support they need.
Portfolio Management is key within the department in ensuring that decisions surrounding the timing, structure and prioritisation of projects & programmes, are correctly planned, managed, tracked and fully compliant with the Digital and Technology Cabinet Office Spend Controls, Departmental and Digital Governance.
We have a number of vacancies in our central and functional Portfolio groups.
Job description
Within this role you will be responsible for assuring successful delivery of a portfolio of projects and programmes within the Digital Portfolio Management Function.
You will work across many aspects of Portfolio Management, understanding delivery trajectories, dependencies, risks and maintaining a strong awareness of the bigger picture of DWP and Digital Group strategy.
You will build strong relationships as you liaise regularly with colleagues across Digital Group, Finance and Commercial teams in DWP, Cabinet Office and HM Treasury to deliver change, keeping our vital services and systems running for our customers.
You will help to ensure DWP and Digital comply and apply the Cross Government Control frameworks and our own internal Portfolio, Governance, Delivery and management frameworks and controls.
You will ensure that your portfolio of digital projects are planned, prioritised and effectively delivered.
This will include managing demand, tracking delivery progress against road maps, ensuring inter-dependencies are visible and delivered, preparing and analysing portfolio status reports, managing governance and assuring delivery of outcomes within your portfolio, supporting agile delivery teams in accelerating delivery, unblocking issues and ensuring proper controls and risk mitigation procedures are in place and across multiple projects within a portfolio.
You will be responsible for supporting the portfolio community professional capability build including line management and coaching.
Responsibilities
Your responsibilities will include but are not restricted to, the following:
Track a portfolio of digital projects on their delivery progress using defined methods for each programme, escalating issues and resource constraints as appropriate.
Provide analysis and update reports on progress to members of the leadership team making recommendations identifying any potential issues within your portfolio.
Build, maintain and manage long term strategic relationships, facilitating and influencing stakeholders through effective engagement and relationship management skills.
Ensure compliance with standards and support adherence to all governance and assurance activity for the Service Teams or DWP Digital, ensuring all service standards are being met.
Identify future risks and blockers, using tooling and information to spot planning and delivery risks, escalating to senior leadership as necessary.
Support identification and prioritisation of new work that aligns to the department’s digital strategy working across service teams to support impacting of new work.
Support in the development of project business cases and monitor project benefits against the business case predictions, supporting operational managers to ensure plans, timescales and deliverables are aligned to expected benefits.
Person specification
If you would like to learn more about the role, please contact abs.ali@dwp.gov.uk.
Behaviours
We’ll assess you against these behaviours during the selection process:
Technical skills
We’ll assess you against these technical skills during the selection process:
- Relationship Management
- Portfolio Management
Benefits
An employer pension contribution of up to 27% For further information please click here.
Annual leave rising up to 30 days, (based on your working pattern).
Family friendly flexible working arrangements, such as hybrid working, job sharing, term-time working, flexi-time and compressed hours.
Learning and development tailored to your role this could include industry recognised qualifications, coaching and mentoring.
An inclusive and diverse environment with opportunities to join staff networks including: Womens Network, National Race Network, National Disability Network (THRIVE) and many more.
This job role may be suitable for hybrid working, which is where an employee works part of the week in their DWP office and part of the week from home. This is a voluntary, non-contractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business need but personal circumstances and other relevant circumstances will also be taken into account. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.
Salary Information
Salary for this role in London is from £43,755 (Band min) to £45,919 (Band max).
Salary for this role in National locations is from £38,469 (Band min) to £41,480 (Band max).
Existing Civil Servants who secure a new role on lateral transfer should maintain their current salary.
Existing Civil Servants who gain promotion may move to the bottom of the next grade pay scale or 10% increase in salary whichever would be the greater.
Things you need to know
Selection process details
Stage 1: Application
Your application will consist of three parts:
1. A Personal Details application form.
2. Your employment history detailing your responsibilities, skills, accomplishments, plus your qualifications and relevant training. Please copy this information into the box field provided.
3. Personal statement up to 1000 words.
When giving details in your employment history and personal statement you should highlight your experience in line with essential criteria below:
Experience of either portfolio management or project management within a change or digital environment.
Experience of building long term strategic relationship with stakeholders to facilitate and deliver business outcomes.
Experience of analysing multiple information sources, producing reports appropriate for senior audiences, including making recommendations for changes.
Experience of applying appropriate governance procedures including delivery assurance.
Experience of tracking and reporting progress of digital delivery to senior levels, including identifying, managing and unblocking risks and issues.
You should have or be working towards a recognised Portfolio or Project Management qualification (or equivalent which you must state on your application) such as:
– Management of Portfolios (MoP)
– Prince2 Agile
– Managing Successful Programmes (MSP)
– APM PMQ (formerly APMP)
– PMI Certification (PMP, PgMP, PfMP, CAPM, PSMP, ACP)
The sift panel will use the information in your employment history and personal statement to assess your experience, skills and knowledge against the essential criteria above.
For Hints and Tips on completing your application visit our blog Getting Hired at DWP Digital .
Important Information
You will be asked to complete your employment history any information that you would customarily share on a CV should therefore be entered onto the application form.
Personal details that could be used to identify you including your name, contact details and address must be removed for your application to be considered.
If your employment history/personal statement contains any personal details your application will be withdrawn.
Stage 2: Interview
If youre successful at sift stage you will be invited to a video interview via Microsoft Teams. There, you will be assessed against the following Behaviours and Technical Skills:
Communicating and Influencing
Seeing the Big Picture
Relationship Management
Portfolio Management
You will be asked to do a short (5 minutes) presentation on a specific topic. Further details will be provided to candidates invited to interview.
Interviews will take place from late-September 2023. Interview dates to be confirmed.
Further Information
Find out more about Working for DWP
A reserve list may be held for a period of 6 months from which further appointments can be made.
Any move to DWP from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Before applying for this vacancy, current employees of DWP should check whether a successful application would result in changes to their terms & conditions of employment, e.g. mobility, pay, allowances. Civil Servants that would transfer into DWP from other government organisations, following successful application, will assume DWP’s terms & conditions of employment current on the day they are posted, unless DWP has stated otherwise in writing.
The Civil Service values honesty and integrity and expects all candidates to abide by these principles. Please ensure that all examples provided in your application are taken directly from your own experience and that you describe the examples in your own words. Applications will be screened and if evidence of plagiarism or copying examples/answers from other sources is found, your application will be withdrawn. Internal DWP candidates may also face disciplinary action.
Reasonable Adjustment
At DWP we value diversity and inclusion and actively encourage and welcome applications from everyone, including those that are underrepresented in our workforce.
We consider visible and non-visible disabilities, neurodiversity or learning differences, chronic medical conditions, or mental ill health. Examples include dyslexia, epilepsy, autism, chronic fatigue, or schizophrenia.
If you need a change to be made so that you can make your application, you should: Contact Government Recruitment Service via Digitalrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Complete the Reasonable Adjustments section in the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if youre deaf, a Language Service Professional.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Feedback will only be provided if you attend an interview or assessment.
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Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : Abs Ali
- Email : Abs.ali@dwp.gov.uk
Recruitment team
- Email : digitalrecruitment.grs@cabinetoffice.gov.uk
Further information
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission. Click here to visit the Civil Service Commission.
