Mil HRS Project Support Officer

Are you looking for a new and exciting role that will directly impact all military personnel? Do you want to be part of one of the most ambitious projects in Defence People? We are looking for people to join our Project Team to support a generational transformation in how we support all our service personnel.

Building on the move of the Civil Service to the Oracle Fusion HCM platform the People Capability Team, alongside Defence Business Services, have initiated a project to transition the military population from their bespoke and complex personnel administration system to the Fusion HCM Software as a Service platform. The project is not just about a technical transition: it provides the catalyst and vehicle for wide ranging changes in military personnel policy and process. A new HR (Human Resources) Service for Military Personnel is where we are aiming.

The Military HR Service (Mil HRS) Project Team is an attractive proposition. We are an enthusiastic, ambitious, and energetic team that work closely together, striving to deliver better HR outcomes for the ~150,000 service people across the Royal Navy, Army, and Royal Air Force. Your work will have an invaluable impact.

We are a critical part of the MOD’s Corporate Services Modernisation programme and digitalisation ambition with the highest levels of sponsorship and support.

This position is advertised at 37 hours per week.

This is a Fixed-term Appointment as a Project Support Officer in HOCS, People Transformation. Your responsibilities will be as described in this job advert. This post will therefore begin on your appointment and will end on 31/03/2027. 

If you are a permanent MoD civil servant and are found successful for an advertised Fixed-term Appointment (FTA) you should move into the post under a Temporary Transfer (for up to a maximum of 23 months). At the end of the posting, you will return to your previous MoD Business area. If this posting is at a higher grade, your promotion will be temporary, and you will return to your substantive grade at the end of the Temporary Transfer. If a Temporary Transfer cannot be agreed between all parties, then a transfer on an FTA contract is possible, read the FTA and Change of Work Location in the UK policy for further information. 

If you are transferring to MoD from another government department (OGD) you should join the MoD on an inward loan. At the end of the loan, you will return to your home (OGD) department. If a loan cannot be agreed between all parties, then a transfer on an FTA contract is possible, read the FTA policy for further information. 

This role is a critical Project support role for the Military HR Service project. It will be central to supporting the delivery of the Defence People Strategy through the delivery of a new HR Service for Military personnel. It will support the People Committee aims of:

• Modernising the core military HR system through moving quickly to a Software as a Service (SaaS) solution, akin to the move of HRMS to MyHR for civilians, and create a single Military and Civilian Enterprise Resource and Planning ecosystem for HR.
• Deliver, through the adoption of this new technology, the catalyst for a fundamental simplification and rationalisation of our People policies and processes.
• Using the opportunities presented by SaaS to fundamentally transform how we “do HR”.

You will be in from the early stages of the project – we intend to start a Discovery Phase in early 2024 prior to implementation in 2025/26.

You will be responsible for supporting the Mil HRS project to success. You will collaborate with a multitude of stakeholders across defence, including the military. You will be a confident in your communication skills, escalating issues promptly and appropriately. Most importantly, you will be passionate and driven to achieve the core vision of the project. We are looking for someone who is positive and thrives in a fast-paced environment, with the flexibility to support various elements within the project.

Responsibilities include:

Planning & Scheduling – Support implementation and maintenance of corporate systems to enable effective programme and programme planning and scheduling.

Monitoring & Reporting – Support establishment and maintenance of programme and project controls to support performance monitoring and management. Capture and analyse MI (Management Information) to create Business Intelligence to support key Programme decision makers.

Programme Governance and Administration – Support and deliver programme organisational tasks e.g., governance board administration/ Agile planning events. Manage and monitor programme compliance to DD (Defence Digital) standards.

Resource Planning – Support programme and project resource and workforce planning.

Stakeholder Management – Build effective relationships with key programme stakeholders. Act as focal point for stakeholder engagement on programme reporting and governance activities.

RAIDO Management – Support and advise programme and project staff with risk, issue, opportunity, dependency, and assumption management activities.

This position is advertised at 37 hours per week.

Who we are looking for

Desirable Experience

Experience of Agile delivery in a service environment

Experience working in a fast-paced project environment

Experience of the Ministry of Defence, particularly in the Project Delivery space and working with Military Personnel.

Desirable Qualifications:

Recognised project delivery qualifications, such as:

Managing Successful Programmes Practitioner or equivalent demonstrable experience /qualification.

APM Registered Project Professional

PRINCE2 Practitioner

AGILE

We’ll assess you against these behaviours during the selection process:

• Leadership
• Working Together
• Changing and Improving
• Communicating and Influencing

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

The post does not offer relocation expenses. 

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. 

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.”

“MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

Job contact :

• Name : Hannah Swanborough
• Email : Hannah.Swanborugh101@mod.gov.uk

Recruitment team

• Email : DBSCivPers-Resourcingteam3@mod.gov.uk