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Civil Service Pension with an average employer contribution of 27%
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Loan
Secondment
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About the job
Job summary
The Department for International Trade has overall responsibility for developing, coordinating, and delivering a new trade and investment policy for the UK, including preparing for and then negotiating Free Trade Agreements and market access deals with Non-European Union countries, and promoting UK trade and investment across the world.
The Future Enterprise Resource Planning and Shared Services Provider (FESSP) programme looks to unlock the future potential of Finance and HR service provisions. The programme sets out to upgrade and replace DITs current HR, finance, and payroll domestic system in two stages. In the medium-term it will upgrade to a newer on-premise system; and over the long-term it will replace the on-premise system with cloud technology. In addition, FESSP will transform and/or replace our supplier of transactional, back-office activities (shared services currently provided by UKSBS). This will simplify, streamline, and improve the services HR and Finance provide that enable staff to do their jobs.
The FESSP team is also an integral part of the Matrix Programme which is a transformation initiative involving the Cabinet Office, Department for Energy Security and Net Zero, Department for Culture Media and Sports, Department for Education, Department for Health and Social Care, Department for Business and Trade, Attorneys General Office and HM Treasury.
The Matrix Programme aims to deliver the Government’s three overarching objectives for shared services:
- Better experience for all users – intuitive systems that are easy to use and mobile-enabled.
- Efficiency and value for money – better systems and services which support productivity and seek to reduce costs.
- Standardised processes and data – support interoperability, making it easier to understand and compare corporate data.
The programme is currently looking for a SEO Governance and Reporting Manager to manage and control governance activities to enable effective management and decision-making across the programme. The post holder will work closely with programme and project managers to ensure timely, consistent, and accurate data collection, analysis and reporting on programme/project progress and delivery confidence. This will also be a key role in aligning the programme interests with other key cross departmental programmes.
This is an exciting and challenging role that will give the post holder exposure to work in the HR, Finance, as well as Project and Digital delivery.
Job description
The post holder will work with the PMO Lead to ensure the smooth running of governance and reporting activities across the programme. Working closely with the Programme and Project leads, they will ensure timely, consistent, accurate data collection, analysis and reporting on programme/project progress and delivery confidence.
This role requires sound governance and reporting experience, as well as exceptional organisation, information management and multitasking skills. The candidate will be working alongside a busy team supporting a large programme which spans across DITs Corporate Services function and is part of a wider Government programme.
Specific duties of the role may vary but the postholder should expect these to include:
- Business Case (BC) Draft parts of the Business Case (governance section). Liaise with Business Case investment approval boards and ensure Business Case has timely slots at all relevant approval boards. Prepare papers for Investment approval boards.
- Stakeholder Liaise with Stakeholders to gather data. Review data, and work with stakeholders to resolve anomalies or gaps.
- Establish governance & reporting landscape Draft and own terms of reference for boards and define roles of board members. Work with senior project roles to draft board agendas. Keep log of board decisions and owners. Work with decision owners to provide report updates. Analyse data and present at relevant governance boards.
- Risk & Issue Management Work with risk manager/ risk owners to report risks to programme and project boards.
- Change Control Work with the change manager/ PM to provide data for Change Control requests. Present change control requests to relevant board and disseminate the outcome.
- Knowledge & information management Implement knowledge and information process. Advise the project on correct processes and lead the lessons learned process.
- Planning and scheduling Implement and maintain appropriate systems to enable effective planning and scheduling.
- Financial control Monitor programme and project spend and contribute to the compilation of budgets and the development of the business case.
Person specification
Essential Criteria
You must ensure the successful candidate meets your specification entirely, so do not put expectations that are not vital.
- Previous experience of working in a fast-paced programme environment.
- Sound reporting and governance experience.
- IT skills, particularly Excel, Microsoft Word and PowerPoint skills.
- Ability to work flexibly across different programme activities to help support wider aims.
- Ability to work as a member of a team and create good relationships as a member of a programme.
Desirable Criteria
- Experience of working in the civil service or on large transformation programme.
- IT Skills Microsoft Project.
Behaviours
We’ll assess you against these behaviours during the selection process:
Benefits
£10,274 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities
Please refer to the attached candidate pack for further information on our benefits.
Things you need to know
Selection process details
Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.
Please ensure that you check your emails regularly as all updates from us will be sent to you this way.
To apply for this post, you will be asked to complete the following as part of the online application:
- A CV setting out your career history, with key responsibilities and achievements. Provide employment history that relates to the essential criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 2 x A4 pages.
- A Personal Statement explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential criteria. The word limit should not exceed 750 words.
- As part of your interview, you will be asked to deliver a short oral presentation, details will be provided prior to your interview.
It is likely that the sift will take place 1-2 weeks after the closing date and interviews 3-5 weeks after the closing date though this is subject to change.
In the event of a large number of applicants, an initial short sift will be conducted on the Personal Statement only. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview.
Reasonable Adjustments
We are committed to supporting candidates so they can perform at their best throughout the recruitment process. This includes making reasonable adjustments to our process. In order to request an adjustment:
Complete the Assistance required section on the Additional requirements page of your application form to tell us what changes or help you might need further on in the recruitment process.
Alternatively contact the Government Recruitment Service at DBTrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section.
Candidate Support
You may want to join a virtual Candidate Support Session. These sessions include helpful tips and advice on the recruitment process, from application to interview.
Please see attached Candidate Pack for further information on: Diversity and Inclusion; Benefits; Learning and Development; Working Patterns and what we deliver as a department.
Further Information:
- A reserve list may be held for a period of 12 months from which further appointments can be made. Reserve Lists will be for each location and appointments made in merit order based on location preferences.
- Any move to the Department for Business and Trade from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments.
- The Department will not consider sponsoring a visa or issuing a Certificate of Sponsorship. We are unable to offer advice on any Visa and Immigration cases.
- New entrants are expected to join on the minimum of the pay band.
- Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty. Any applicant who has details held on the IFD will be refused employment.
- A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
- Terms and Conditions are attached. Please take time to read the document to determine how these may affect you.
- Please note the successful candidate will be expected to remain in post for a minimum of 18 months before being released for another role.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service/Disclosure Scotland/Access NI on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk
For further information on the Access NI confidential checking service telephone: the Access NI Helpline on 0300 200 7888 and ask to speak to the operations manager in confidence, or email accessni@ani.x.gsi.gov.uk
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).
Apply and further information
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Contact point for applicants
Job contact :
- Name : Emi TAN
- Email : Emi.Tan@businessandtrade.gov.uk
Recruitment team
- Email : dbtrecruitment.grs@cabinetoffice.gov.uk
Further information
If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact DBT by email: Resourcing@businessandtrade.gov.uk.
If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.
For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Click here to visit Civil Service Commission/Complaints
