Personal Assistant (PA)


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Details

Reference number

314727

Salary

£30,388 – £31,789
A
Civil Service Pension with an average employer contribution of 27%

Job grade

Higher Executive Officer

Contract type

Permanent

Business area

Administration Resource Unit (ARU)

Type of role

Secretarial

Working pattern

Full-time

Number of jobs available

5

Contents

BS34 8SR

Job summary

About us:

The Office for Students (OfS) is the independent regulator of higher education in England. We aim to ensure that every student, whatever their background, has a fulfilling experience of higher education that enriches their lives and careers.

 

About the role:

 

The administrative resource unit (ARU) is a large team of professional administrators who provide a range of admin support across the organisation. If you are successful you will be using a range of in-house programs, working with knowledgeable and inclusive peers. You will also have the chance to work alongside our officers who develop and enforce regulatory duties in the Higher Education sector. There are multiple roles as the ARU grows to meet business need.

Job description

The aim of the role ‘Personal Assistant’ is to provide proactive, high quality and effective support to senior manager/Director.  Key responsibilities include; ensuring that the senior manager/Director can carry out their own roles as effectively as possible; solving day to day problems and contributing to continuous improvement of their area of work; making decisions on diaries without reference to manager; performing initial research to assist manager responding to stakeholders; and taking forward improvements to organisational processes as appropriate. The role requires effective communication with stakeholders to deliver the responsibilities of the administrative function.

Person specification

About you:

 

You will have strong written and verbal communications skills. Be discreet and have good attention to detail and organisational skills. Experience of Microsoft Office programs, Word, Excel, Outlook and Teams are essential. Experience of using multiple inboxes and calendars and note and minute taking, is preferrable. You will be confident in engaging with a wide range of people.

Alongside your salary of £30,388, Office for Students contributes
£8,204 towards you being a member of the Civil Service Defined Benefit Pension scheme.

Find out what benefits a Civil Service Pension provides.
  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%

Selection process details

The OfS regulates the higher education sector on behalf of all students. We value diversity and the wealth of perspectives, experience and ideas that it brings to our work, and we strive to embed equality of opportunity in everything we do.

We recruit based on fair and open competition and welcome applications from candidates regardless of age, disability, race and ethnicity, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex, sexual orientation and socio-economic background. To attract the widest possible field of qualified applicants, flexible working, for example job share and part time working, apply to this role.

 

We love working flexibly because we know that it helps us all to do our best work. We’ve created a set of principles to shape our approach to flexible and hybrid working, which our teams then use as guidance on how they deliver their business goals. This would usually mean working from the office for two days in a typical week.

 

Closing date for applications: 8 October

Interviews: week commencing 23 October

 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available.
You may want to save a copy for your records.

Contact point for applicants

Job contact :

  • Name : The Recruitment Team
  • Email : recruitmentteam@officeforstudents.org.uk
  • Telephone : 0117 931 7444

Recruitment team

  • Email : recruitmentteam@officeforstudents.org.uk

Further information

https://www.officeforstudents.org.uk/
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